Calendly Pricing Plans: Your Full Guide in 2025

Fernando Figueiredo
September 27, 2024
8
 min read
Contents

Are you wondering about Calendly's pricing plans and how they stack up? We've done the legwork, examining all subscription options to give you a comprehensive overview. This guide will help you find the perfect plan for your needs, breaking down features and costs. We'll also introduce Zeeg, a new player in the scheduling software arena that offers comparable efficiency, a free version, and more budget-friendly advanced packages.

Calendly pricing plans in 2025: overview

Let's start by looking at the main features available with each Calendly plan.

Free Plan: best for individuals starting out

Calendly's free plan is a great starting point for those new to online scheduling. It allows you to create one event type with unlimited meetings, connect a single calendar, and access basic integrations. You can customize your booking page, send confirmation emails, and even embed scheduling on your website. Plus, you get access to the mobile app and browser extension, all at no cost.

Standard: best for small businesses

Priced at $12 per month per seat (or $10 if billed annually), Calendly Standard plan is ideal for those requiring more robust scheduling capabilities. It offers unlimited event types and meetings, multiple calendar connections, and integrations with popular tools like HubSpot, PayPal, and Stripe. You can set up group and collective events, automate communications, and enjoy greater customization options. This plan also includes 24/7 live chat support.

Teams: best for advanced features and reporting

At $20 per month per seat (or $16 billed annually), the Teams plan is designed for groups needing advanced features. It includes Salesforce integration, round-robin scheduling, and sophisticated lead routing. You'll also get admin features for managing team events and permissions. There's an optional Single Sign-On add-on, and annual subscribers can benefit from tiered pricing for larger teams.

Enterprise: best for security and control

Starting at $15,000 per year, the Enterprise plan offers the highest level of security, admin control, and support. It includes Single Sign-On, advanced user provisioning, domain claiming, full Salesforce routing features, compliance tools, and expedited support. This plan also connects with Microsoft Dynamics 365 and Power Automate, making it ideal for large organizations with complex needs.

Calendly pricing: plans comparison

Calendly's range of plans is designed for diverse needs and budgets. Starting with the free plan, which covers basic scheduling needs, Calendly then offers a series of paid plans with progressively advanced features. The Standard plan, priced at $10 per seat monthly with annual billing (or $12 for monthly payments), unlocks unlimited event types and integrations. For those requiring more robust solutions, the Teams plan starts at $16 per seat monthly with annual billing ($20 for monthly payments) and introduces advanced routing and admin features. At the top end, the Enterprise plan, starting from $15,000 annually, provides the highest level of security and control. This tiered approach allows users to select a plan that aligns perfectly with their specific requirements, ensuring they only pay for the features they need.

Features Free Standard Teams Enterprise
Pricing Always free $6 /seat/mo $12 /seat/mo Starts at
Event type options 1 Unlimited Unlimited Unlimited
Calendar integrations per user 1 6 6 6
Booking capacity Unlimited Unlimited Unlimited Unlimited
Schedule individual sessions, polls, and ad-hoc meetings Yes Yes Yes Yes
Personalize scheduling URL Yes Yes Yes Yes
Access to contact information and booking history Yes Yes Yes Yes
Publish availability from contact profiles No Yes Yes Yes
Schedule on others' behalf with permissions No Yes Yes Yes
Facilitate multi-attendee events No Yes Yes Yes
Organize team-based scheduling No Yes Yes Yes
Implement round-robin scheduling No No Yes Yes
Streamline communication with automated notifications No Yes Yes Yes
Customize cancellation protocols No Yes Yes Yes
Generate scheduling metrics and reports No Yes Yes Yes

Calendly plans: a view on integrations

Naturally, as you move up through Calendly's plan levels, the integration capabilities become more extensive. While Calendly's free plan covers the basics with video conferencing integration and website embedding, the Standard plan takes it a step further. It introduces payment processing, expands the app ecosystem, and connects with email marketing and CRM systems. For those needing more, the Teams plan brings marketing automation synchronization and advanced CRM integration into the mix. At the top tier, the Enterprise plan offers the most comprehensive suite of integrations, including enterprise resource planning and custom organizational solutions, catering to the most complex business needs.

Integrations Basic Pro Business Enterprise
Integration with major video conferencing platforms Yes Yes Yes Yes
Website embedding capability Yes Yes Yes Yes
Payment processing integration No Yes Yes Yes
Extended app ecosystem access No Yes Yes Yes
Email marketing platform connectivity No Yes Yes Yes
CRM system integration (HubSpot) No Yes Yes Yes
Marketing automation data synchronization No No Yes Yes
Advanced CRM integration (Salesforce) No No Yes Yes
Enterprise resource planning integration No No No Yes
CRM-based scheduling optimization No No Yes Yes
Multi-platform lead routing No No Yes Yes
Web analytics integration No Yes Yes Yes
Email client workflow enhancement No Yes Yes Yes
Custom organizational integrations No No Yes Yes

Calendly Plans: a view on teams features

Calendly's team and enterprise features are tailored to address the complex needs of larger organizations. With the Teams plan, you'll find essential tools like team-based access control, centralized management, and multi-platform routing that streamline scheduling processes across departments. Taking it up a notch, the Enterprise plan builds on these capabilities with advanced features. It introduces SAML single sign-on for enhanced security, domain administration for better control, and comprehensive activity logging for full transparency. As you move up the tiers, you'll find increasingly sophisticated tools designed to manage scheduling effortlessly, even within the most intricate organizational structures.

Features Free Standard Teams Enterprise
Team-based access control No No Yes Yes
Centralized event and workflow management No No Yes Yes
Multi-platform routing capabilities No No Yes Yes
Routing analytics dashboard No No Yes Yes
HubSpot-based scheduling No No Yes Yes
Salesforce-based scheduling No No No Yes
SAML single sign-on (SSO) No No Add-on Yes
Advanced user management via SCIM No No No Yes
Domain and account administration No No No Yes
Comprehensive activity logging No No No Yes
Message archiving system No No No Yes
Organization-wide performance tracking No Yes Yes Yes
Custom organizational integrations No No Yes Yes

Calendly cost: frequent questions

Does Calendly cost money?

Calendly won’t necessarily cost you money. It offers a free plan with basic features like one event type, one calendar integration, and unlimited meetings. However, for advanced features like multiple event types, integrations, and team management, you'll need to opt for a paid plan.

How much does Calendly cost?

Calendly's pricing ranges from free to $16 per seat per month (billed annually) for Teams. The Standard plan costs $10 per seat per month. For large organizations, the Enterprise plan starts at $15,000 per year. Prices may vary based on specific needs and customizations.

Is anything better than Calendly?

There are several great [Calendly alternatives](https://zeeg.me/en/blog/post/calendly-alternative), including Zeeg, Doodle, Acuity or SimplyBook.me. If you compare Calendly and Acuity, for example, you'll find the latter more complete, but also more complex. Zeeg, on the other hand, stands out as a compelling option, offering similar efficiency to Calendly, a good free plan, and more affordable advanced packages, all while ensuring GDPR compliance.

Is Calendly free worth it?

Calendly's free version can be a valuable tool to enhance your scheduling experience, despite limitations like having only one event type and basic integrations. It's cost-free yet offers a solid set of features, making it a popular choice for simplifying meeting and appointment setups.

What is the difference between free and paid Calendly?

The main differences between free and paid Calendly plans are the number of event types, integrations, and advanced features. Paid plans offer unlimited event types, multiple calendar connections, team management features, and integrations with tools like CRMs and payment processors.

What happens after the Calendly trial?

At the end of your 14-day trial, your account automatically downgrades to the Free tier. You can continue using Calendly with basic features. If you want to keep the extra features, you can upgrade to a paid plan anytime from your account's billing page.

What's the pricing for non-profit organizations?

Calendly may offer special pricing options for non-profit organizations. To explore these options, you'll need to contact Calendly's customer support team directly at support@calendly.com for details on non-profit pricing.

Which Calendly plan is best for individuals and solopreneurs?

For individuals and solopreneurs, the free plan might suffice, offering one event type and basic integrations. However, if you need features like multiple event types or advanced integrations, you may need to consider a paid plan. Alternatives like Zeeg also offer robust options for individual users.

Which Calendly plan should I choose for a small or medium business?

Small or medium businesses might find the free plan limiting. Depending on your needs, you may require features like team scheduling or multiple event types. The Standard or Teams plan could be more suitable. However, it's worth exploring [scheduling software for small businesses](https://zeeg.me/en/scheduling-software-for-small-businesses) to find the best fit for your specific requirements.

How to cancel Calendly subscription?

To cancel your Calendly subscription, log into your account, go to the Billing section, select "Cancel subscription," and follow the prompts. Your plan will remain active until the end of the current billing cycle. After cancellation, your account will revert to the Free plan.

Meet Zeeg, a complete Calendly alternative

There are many alternatives to using Calendly - for instance, if you build a website, a simple Wordpress booking plugin might do the trick. But it won't give you as many options as Calendly...or Zeeg, a new and complete scheduling platform. This German-made tool has a great feature set and takes data protection seriously, making it a solid choice for all kinds of users. This is why you should consider it:

  • Wide range of important scheduling features. It offers a range of tools like online booking, automated appointment reminders, team schedule management, round robin scheduling, custom intake scheduling forms, and much more.
  • Secure and compliant. Zeeg keeps your data and your customers' secure, using end-to-end encryption in data centers that are ISO27001 certified. That makes it safe worldwide, including in Europe (yes, it's fully GDPR-compliant). And if you're running a bigger operation, there's some serious tech muscle, with things like SAML SSO and SCIM.
  • More affordable. Zeeg's Professional plan at $7 per month undercuts Calendly's Standard plan, priced at $10 per seat. Both offer features like group scheduling and custom alerts, but Zeeg is the most economical. The same goes for the next pricing plan, where Zeeg Business beats Calendly Teams.
  • Advanced customization options. Zeeg lets you put your own spin on things. You can make it match your brand, plug it into your website, take payments directly, and make sure inquiries land in the right inbox. Professional and smooth scheduling.
  • Simplified online presence. Zeeg's link-in-bio feature helps you juggle it all in one place. It's like a mini-website that follows you across platforms, letting you gather all your important links, profiles, and content under one roof. Perfect for social media enthusiasts or businesses with multiple online touchpoints.
  • Multiple integrations, including iCloud and Google Calendar. Calendly doesn't connect to Apple iCloud Calendar, but Zeeg does; and not just with Apple, as you can sync Zeeg with many other tools, such as Google Calendar, Google Meet, Outlook Calendar, Zoom, Teams, Skype, PayPal, Zapier, etc.

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