Looking for Calendly alternatives in 2025? You're not alone. While Calendly' prices can feel expensive and some features too limited, many teams are exploring scheduling tools like Calendly that offer better value.
Whether you're frustrated by Calendly's one-page limit on their free plan, concerned about GDPR compliance with your European clients, looking for a tool that integrates with Apple, or simply looking for more affordable options as your team grows, the right Calendly alternative can solve these pain points.
We'll examine the top 10 Calendly competitors worth considering this year. That'll cover not only free alternatives to Calendly, but also paid ones. We'll break down what makes each one unique, who they work best for, and how their scheduling features and pricing compare to Calendly. And we'll also show you why Zeeg is a great alternative to Calendly for local and global businesses.
Bonus tip: if you want to compare tools in terms of pricing, head to the end of the article, where we've got it summed up.
Why consider alternatives to Calendly?
The product feels limited. Maybe you started with Calendly and found it works well for basic booking. But as your needs grow, you might want more - like better customization for your booking pages, specific features for a certain industry, better connections with your other work tools, or you simply just want a more seasmless integration with your business's CRM? The truth is that Calendly has many competitors in the the market, many times doing things that Calendly doesn't.
Apple Calendar integration disappeared.Since 2024 that Calendly stopped doing new connections to iCloud Calendar, which is obviously a problem for people or businesses relying on Apple devices. If you use your iphone's calendar, you'll need an app other that Calendly that can integrate with it.
GDPR compliance requires extra work. For companies working in or with the EEA or UK, data protection isn't optional - it's essential. While Calendly stores data on US servers, the company still has mechanisms to be GDPR compliant. But will come with some extra set-ups, and you might want an alternative to Calendly with full GDPR compliance, that keeps your business secure across the globe. This becomes especially important when handling sensitive meeting information, and often is one reason why businesses look for other tools like Calendly.
Pricing jumps dramatically at scale. Calendly's free plan works for simple needs. But once your team grows or you need more features, costs can add up quickly, especially if you go for the Teams plan or Calendly's Enterprise tier. Many alternatives on our list offer similar or better features at lower prices, which makes a big difference for growing teams.
Limited human support slows problem resolution. While Calendly mostly relies on their help center, chatbot, and community forums for support, many alternatives offer more direct assistance. Having access to responsive human support can make a big difference, especially when you need help with complex scheduling setups or run into technical issues that need quick resolution.
Missing CRM integration capabilities. While Calendly allows you to integrate well with many of the best CRM softwares, teams using specialized CRMs might find the connections limited. In that case, CRMs with integrated appointment scheduling could be your best bet, also because that helps businesses save money, as they only spend it on one tool.
👉 You can read more about this on our article: Calendly Review: Pros & Cons Explained.
Calendly alternatives: Comparison overview
Best Calendly alternatives in detail
Let's dive into our comprehensive list of Calendly competitors, from free Calendly alternatives to enterprise-grade platforms. We'll examine what makes each one unique and help you find the best Calendly alternative for your needs.
1. Zeeg
When looking for apps like Calendly that combine great scheduling software features with strong privacy protection, Zeeg clearly stands out. This GDPR compliant alternative to Calendly makes it simple to handle both efficient team meetings and external appointments while keeping your data secure. With rock-solid privacy controls, Zeeg is the tool ideal for companies operating globally.
Key features
- Advanced routing with smart lead qualification
- Team scheduling with round-robin distribution
- Full GDPR compliance with European data hosting
- End-to-end encryption for maximum security
- Complete Apple Calendar integration
- Customizable booking pages with branding options
- Workflow automation for reminders and follow-ups
- Integrated payment processing
- Analytics dashboard for scheduling insights
Zeeg distinguishes itself from other scheduling tools with its thoughtful balance of functionality and usability. The platform excels at handling complex scheduling scenarios while maintaining an intuitive interface that doesn't overwhelm users. For businesses managing international teams, Zeeg's timezone intelligence automatically adjusts meeting times, preventing confusion and missed appointments across different regions.
What many users appreciate about Zeeg is its commitment to data privacy without sacrificing capabilities. Unlike many US-based alternatives, Zeeg stores all data on European servers with end-to-end encryption, ensuring complete GDPR compliance. This makes it particularly valuable for companies with European operations or those prioritizing customer data protection.
The platform's routing capabilities allow businesses to qualify leads through custom intake forms, directing prospects to the appropriate team members based on their responses. Combined with its round-robin feature, Zeeg ensures fair distribution of meetings among team members while matching clients with the right specialist for their needs.
Zeeg vs Calendly
When comparing Zeeg vs Calendly, several key differences become apparent:
- Apple Calendar integration: Zeeg maintains native Apple Calendar integration, which Calendly discontinued for new users in 2024.
- Full GDPR compliance: Zeeg offers full GDPR compliance with European data hosting, while Calendly stores data on US servers, creating potential compliance issues for European businesses and requiring extra set up
- More customization options: Zeeg allows extensive booking page customization on all paid plans, while Calendly restricts many branding options to higher tiers.
- Better free plan: Zeeg's free plan includes two scheduling pages (compared to Calendly's single page) with unlimited appointments and basic automation.
Pros and cons
✓ More affordable than most competitors
✓ Full GDPR compliance with European hosting
✓ Native Apple Calendar integration
✓ Two scheduling pages on free plan
✓ Intuitive workflow automation
✓ Smart routing with intake forms
✓ Excellent API access for developers
✓ Professional-looking booking pages
✗ No mobile app yet (currently in development)
✗ Newer to the market than some competitors
Pricing
Zeeg offers a straightforward, value-oriented pricing structure:
- Free: $0/month - Unlimited 1:1 meetings, two scheduling pages, automated notifications
- Professional: $10/user/month (billed annually) or $12/month (billed monthly) - Multiple calendar connections, unlimited scheduling pages, custom branding
- Business: $16/user/month (billed annually) or $20/month (billed monthly) - Team scheduling, round-robin, routing forms, analytics
- Enterprise: Custom pricing - Advanced security, dedicated support, custom branding
All paid plans include a 14-day free trial with no credit card required. The Professional plan provides excellent value for individuals and small teams, with features that typically require higher-tier plans from competitors. The Business plan adds team-oriented capabilities at a price point significantly lower than comparable options from other scheduling platforms.
For organizations concerned about data privacy and seeking a feature-rich Calendly alternative that won't break the bank, Zeeg delivers the perfect combination of functionality, security, and affordability. Its intuitive interface, powerful automation, and commitment to compliance make it the top choice for privacy-conscious businesses.
2. HubSpot Meeting Scheduler
While Calendly focuses solely on appointment scheduling, HubSpot's Meeting Scheduler takes a different approach as part of a larger marketing and sales platform. For teams already using HubSpot's tools, this scheduling option might make more sense than implementing a separate tool like Calendly, especially for marketing and sales teams looking for alternatives to Calendly within their existing tech stack.
Key features
- Full integration with HubSpot CRM
- Send booking links directly to contacts
- Lead activity tracking
- Automated scoring and routing
- Team calendar coordination
- Meeting analytics and reporting
- Basic round-robin distribution
HubSpot's Meeting Scheduler is designed to connect more deeply with your sales process than other Calendly alternatives. Every booked meeting feeds contact data into the CRM, helping you track your customer journey from first contact to final sale. However, if you're just looking for a scheduling tool similar to Calendly, HubSpot might feel overwhelming compared to other free alternatives to Calendly. While Calendly lets you set up your first booking page in minutes, HubSpot requires more setup time. The platform works best when you're using it alongside HubSpot's other sales and marketing features, rather than simply as a scheduler. Nevertheless, scheduling tools like Calendly or Zeeg also integrate with HubSpot if you prefer to go with one of them.
HubSpot Meeting Scheduler vs Calendly
- Integration depth: HubSpot offers deeper CRM integration with automatic lead tracking and scoring, while Calendly connects to CRMs but doesn't offer the same native functionality.
- Primary focus: HubSpot Meeting Scheduler is one feature within a comprehensive marketing platform, whereas Calendly is dedicated exclusively to scheduling.
- Learning curve: Setting up HubSpot's scheduler takes longer and has more complexity than Calendly's straightforward interface.
- Data management: HubSpot automatically creates and updates contact records when meetings are booked, creating a more seamless data flow than Calendly offers.
- Pricing structure: HubSpot includes basic scheduling in its free plan but requires significant investment for advanced features, while Calendly offers more scheduling-specific features at lower price points.
Read more: Calendly vs Hubspot Meeting Scheduler
Pros and cons
✓ Works seamlessly with HubSpot CRM
✓ Good lead tracking features
✓ Built-in meeting analytics
✓ Unlimited meetings on free plan
✓ Solid email integration
✗ More complex than most Calendly alternatives
✗ Limited features outside HubSpot ecosystem
✗ Most useful features need paid plans
✗ Steeper learning curve than Calendly
Pricing
HubSpot's pricing structure is more complex than Calendly's since the Meeting Scheduler is part of their larger platform. Here's how it breaks down:
- Free: No cost, includes basic scheduling
- Hub Starter: from $15/user/month (annual) or $20/month
- Starter Customer Platform: from $15/user/month (annual) or $20/month
- Hub Professional: from $90/user/month (annual) or $100/month in the cheapest hubs
- Hub Enterprise: from $150/month on Hubspot sales hub pricing, but other hubs are way more expensive (like the marketing one, starting at $3,600/month)
The free version works fine if you just need one meeting link—similar to what free Calendly alternatives offer. However, when you need more features, you'll have to upgrade to either the Sales Hub Starter or Starter Customer Platform. While these plans include up to 1,000 scheduling links without HubSpot branding, the cost starts at $15 per seat monthly, which adds up quickly for growing teams seeking Calendly alternatives.
This pricing structure makes sense if you're planning to use HubSpot's complete sales, marketing, services or any other of their toolkits. But if you're simply looking for a reliable scheduling solution similar to Calendly, then it's probably not for you.
3. Microsoft Bookings
If you're already using Microsoft 365 for your business, Microsoft Bookings provides a scheduling alternative to Calendly that's built right into your existing ecosystem. Unlike standalone scheduling platforms, Bookings comes included with Microsoft 365 business subscriptions, making it a cost-effective Microsoft Calendly alternative for teams already invested in the Microsoft universe.
Key features
- Full Microsoft 365 integration
- Instant Teams meeting links
- Group event scheduling
- Organization-only booking options
- Email and calendar sync
- Buffer time management
- Customizable appointment types
Microsoft Bookings functions as the booking component of Microsoft 365, with its main advantage being seamless integration with other Microsoft tools. When someone schedules a meeting, it automatically syncs with Outlook calendars and creates Teams links without requiring extra steps. For larger companies, there's also an option to restrict bookings to only members within your organization—a capability many Calendly competitors don't offer.
However, this simplicity does come with limitations. While Bookings handles basic scheduling needs effectively, it lacks some of the more advanced features like round-robin distribution or routing forms that many sales teams require. The interface also feels less refined than many scheduling tools like Calendly, and since Microsoft retired the mobile apps in 2025, you'll need to manage everything from your desktop.
Microsoft Bookings vs Calendly
Here's a few differences of when you put Calendly vs Microsoft Bookings side by side:
- Cost structure: Microsoft Bookings is included with Microsoft 365 subscriptions starting at $6/user/month, while Calendly requires separate payment starting at $10/user/month.
- Ecosystem integration: Bookings provides deeper integration within the Microsoft environment but limited connections outside it. Calendly offers broader integration with non-Microsoft tools and services.
- Mobile experience: Calendly offers robust mobile apps for scheduling on the go, while Microsoft discontinued its Bookings mobile apps in 2023.
- Advanced scheduling: Calendly provides more sophisticated options like routing forms, round-robin scheduling, and paid bookings, while Bookings focuses on basic scheduling functionality.
- User interface: Calendly's interface is generally considered more intuitive and modern compared to Microsoft Bookings' more utilitarian design.
Pros and cons
✓ Included with Microsoft 365 subscriptions
✓ Perfect integration with Microsoft ecosystem
✓ Organization-only booking options
✓ Basic but reliable scheduling
✓ No additional cost for Microsoft 365 users
✗ No mobile apps available
✗ Limited integration with non-Microsoft tools
✗ Basic automation features
✗ Interface feels dated compared to scheduling alternatives
Pricing
Microsoft Bookings comes included in all Microsoft 365 business plans:
- Business Basic: $6/user/month (annual) or $7.20/month
- Business Standard: $12.50/user/month (annual) or $15/month
- Business Premium: $22/user/month (annual) or $26.40/month
For most small businesses seeking scheduling software similar to Calendly, the Business Standard plan offers the best value—you get Bookings along with desktop versions of Office apps. This is definitely cheaper than Calendly's first paid plan. But companies with stricter security needs might want to consider the Premium plan for enhanced protection features.
The inclusion of Bookings within these plans makes it essentially free for businesses already using Microsoft 365. This represents significant savings compared to purchasing a separate scheduling solution, especially for growing teams. However, if you're looking for more advanced scheduling capabilities than what Microsoft offers, dedicated tools can provide better features at reasonable prices while still integrating smoothly with your Outlook calendar.
4. SimplyBook.me
For businesses that need more than just basic appointment scheduling, SimplyBook.me stands out as a comprehensive scheduling platform specifically designed for service-based industries. Unlike general scheduling apps like Calendly, this booking software provides specialized features for businesses like salons, health clinics, and professional service providers who need to manage client appointments across multiple locations.
Key features
- Custom booking website creation
- Service-specific booking forms
- Multiple location management
- Point-of-sale integration
- Accounting tool integrations
- Marketing tools (coupons, loyalty programs)
- Customer history tracking
- HIPAA compliance options
SimplyBook.me takes a service-business approach to scheduling, offering specialized features for companies that provide specific services rather than just general meetings. Clients can book particular service types, select their preferred staff member, and pay upfront through your branded booking page. One particular advantage is the marketing suite that includes features like gift cards, coupons, and loyalty programs designed to encourage repeat bookings.
However, this depth of functionality comes with a steeper learning curve than simpler scheduling alternatives. Setting up your services, staff schedules, and booking rules takes more initial time investment. While this comprehensive approach works wonderfully for service businesses, it might be excessive if you're just looking for basic meeting coordination.
SimplyBook.me vs Calendly
When comparing SimplyBook.me with Calendly, there are several notable differences to consider:
- Business focus: SimplyBook.me is built specifically for service businesses with physical or virtual appointments, while Calendly targets general meeting scheduling.
- Feature depth: SimplyBook.me offers specialized tools like POS integration, HIPAA compliance, and marketing features, whereas Calendly focuses on streamlined scheduling.
- Pricing model: SimplyBook.me charges based on booking volume and users (with limits on all plans), while Calendly charges per user with unlimited bookings.
- Customization approach: SimplyBook.me uses "custom features" as add-ons that you select based on your needs, while Calendly's features are grouped by plan tier.
- Client management: SimplyBook.me provides robust customer profiles and history tracking, which Calendly lacks in its standard offering.
Pros and cons
✓ Robust customer management
✓ Built-in marketing features
✓ HIPAA compliant options
✓ Integrates with QuickBooks, FreshBooks, and Xero
✓ Client app for better customer experience
✓ Specialized for service businesses
✓ Highly customizable booking pages
✗ Free plan limited to 50 bookings
✗ Steeper learning curve than typical scheduling tools
✗ Limited to 5 staff members on basic plan
✗ Booking limits on all plans restrict growth
✗ Custom features approach can increase costs
✗ Interface feels less modern than competitors
Pricing
SimplyBook.me offers multiple pricing tiers with a unique approach that scales based on booking volume, number of users (called "providers"), and custom features:
- Free: €0/month with 50 bookings, 1 provider, and 1 custom feature
- Basic: €9.90/month (or €8.25/month billed annually) with 100 bookings, 5 providers, and 3 custom features
- Standard: €29.90/month (or €24.90/month billed annually) with 500 bookings, 15 providers, and 8 custom features
- Premium: €59.90/month (or €49.90/month billed annually) with 2,000 bookings, 30 providers, and unlimited custom features
The free plan gives you the basics with a booking website and widget, while the Basic plan adds critical business features like client apps, payment processing, and the point-of-sale system.
For businesses requiring HIPAA compliance, you'll need at least the Standard plan, which also includes SAML/SSO for better security. The Premium plan unlocks everything, including white-label options to remove SimplyBook.me branding and accounting integrations with QuickBooks, FreshBooks, and Xero.
It's worth noting that each feature marked with an asterisk counts as a custom feature against your plan's limit. This modular approach allows you to create a scheduling solution that perfectly fits your business needs, but it also means you need to carefully select which features are most important for your workflow.
While other scheduling tools like Calendly charge per user with unlimited bookings, SimplyBook.me's booking limits on all plans mean you'll need to monitor your usage as your business grows. However, for service-based businesses that need specialized features, the value provided can outweigh these limitations.
5. Setmore
For businesses watching their bottom line while searching for powerful scheduling solutions, Setmore delivers an impressive combination of features at a surprisingly affordable price point. This scheduling platform works particularly well for service-based companies like salons, coaching practices, and wellness providers who need to manage client bookings efficiently and are looking for free Calendly alternatives.
Key features
- Team calendar management (up to 4 users free)
- Custom booking page
- Social media booking via Facebook and Instagram
- Email and SMS reminders
- Client database
- Staff scheduling tools
- 200 appointments on free plan
- iOS and Android mobile apps
Setmore stands out from other scheduling websites with its generous free tier. Unlike many scheduling programs that limit free versions to a single user, Setmore allows up to four staff members to manage their calendars without paying anything. You can handle up to 200 appointments, create unlimited bookings, and even process payments through Square without opening your wallet. Plus, clients can book directly through your social media profiles—functionality that many other scheduling tools don't provide.
The tradeoff comes in customization options and advanced capabilities. While Setmore handles basic appointment booking effectively, it doesn't offer the sophisticated routing or qualification options that some businesses may require. The interface feels straightforward but simpler than some premium scheduling apps, which works perfectly for straightforward booking needs but might limit growing teams seeking more complex scheduling solutions.
Setmore vs Calendly
When comparing Setmore with Calendly, several notable differences emerge:
- Free plan generosity: Setmore offers calendar management for up to 4 team members on its free plan, while Calendly restricts its free version to just one user with limited features.
- Social media integration: Setmore allows clients to book directly through Facebook and Instagram, creating a seamless experience without leaving these platforms. Calendly lacks these direct social booking options.
- Pricing structure: Setmore's paid plans are more budget-friendly for teams, with the Team plan costing just $9 per user monthly (compared to Calendly's $20/user Teams plan). This makes Setmore much more cost-effective as your team grows.
- Target audience: Setmore is specifically designed for service businesses booking appointments with customers, while Calendly focuses more on general meeting coordination across various business contexts.
- User interface: While both tools offer clean designs, Calendly's interface feels more modern and polished, whereas Setmore focuses on functionality over aesthetics.
Pros and cons
✓ Exceptional free plan with team features
✓ Social media booking integration
✓ Easy setup and intuitive design
✓ Affordable paid plans for growing teams
✓ Square payment processing on free plan
✓ Custom booking pages with branding options
✓ 24/7 human support on all plans
✗ Limited customization compared to premium scheduling tools
✗ Basic reporting and analytics
✗ Calendar sync requires paid plans
✗ Fewer integrations than some competitors
✗ Limited advanced scheduling features
Pricing
Setmore's straightforward pricing structure offers excellent value for teams:
- Free: $0/month - Up to 4 users, 200 appointments, basic features
- Pro: $12/user/month (or $5/user/month annually) - For 1-2 users, unlimited appointments, SMS reminders
- Team: $9/user/month (monthly) - Unlimited users and appointments, all Pro features
All plans include 24/7 human support, custom booking pages, and mobile apps. The free plan already delivers impressive functionality with payment processing, up to 200 appointments, and calendar management for small teams. Moving to Pro adds essential features like SMS reminders, two-way calendar sync, and recurring appointments, while the Team plan extends these benefits to unlimited users.
For small businesses and service providers looking for an affordable Calendly alternative, Setmore provides exceptional value. While other scheduling applications might offer more advanced features, few can match Setmore's combination of team-friendly functionality and budget-conscious pricing. The ability to have four team members on the free plan alone makes it worth considering for small operations with tight budgets.
6. Chili Piper
For businesses focused on maximizing sales effectiveness, Chili Piper offers a specialized scheduling solution that goes beyond basic calendar management. Unlike other appointment scheduling programs that take a more generalized approach, Chili Piper targets sales teams looking to convert more leads through intelligent qualification and routing systems, positioning itself as a premium Calendly competitor.
Key features
- Lead qualification forms
- Smart lead routing
- Instant booking workflows
- CRM synchronization
- Territory-based assignment
- Advanced distribution rules
- Meeting analytics
- Sales-focused automations
What sets Chili Piper apart in the scheduling software market is its tight focus on the sales process. When a prospect requests a demo on your website, the platform can evaluate their details against your criteria and CRM data, then automatically route them to the appropriate sales representative. This ensures enterprise leads connect with senior sales staff while directing smaller accounts to the general sales team. The platform also offers innovative features like booking via chat and seamless integration with major sales platforms.
The downside of this sales-centric approach is that Chili Piper may feel too specialized if you need scheduling for purposes beyond sales, such as internal meetings or general appointments. While the software excels in sales and CRM integration, its narrow focus and enterprise orientation might feel limiting for certain scheduling needs.
Chili Piper vs Calendly
Comparing Chili Piper with Calendly reveals significant differences in their approach to scheduling:
- Target audience: Chili Piper specifically targets enterprise sales teams and revenue operations, while Calendly serves a broader audience from individuals to teams across various functions.
- Primary focus: Chili Piper prioritizes lead qualification and conversion with its form-based routing, while Calendly emphasizes straightforward schedule management across all meeting types.
- Integration depth: Chili Piper offers deeper Salesforce integration but fewer overall connections, whereas Calendly provides more general-purpose integrations across various platforms.
- Price point: Chili Piper has a higher entry cost starting at $15/user/month and offers no free tier, making it less accessible than Calendly's free option and $10 starting tier.
- User interface: Calendly provides a cleaner, more intuitive interface that's suitable for all users, while Chili Piper's interface is more complex and sales-oriented.
Pros and cons
✓ Strong inbound lead conversion
✓ Deep Salesforce integration
✓ Intelligent lead distribution
✓ Advanced routing capabilities
✓ Quick meeting setup
✓ Built for enterprise sales teams
✓ Comprehensive meeting analytics
✗ Higher learning curve
✗ Sales-focused features only
✗ No free plan available
✗ More expensive than general appointment booking tools
✗ Limited customization options
✗ Interface can feel overwhelming
✗ Not ideal for non-sales scheduling needs
Pricing
Chili Piper offers a modular pricing structure with its Demand Conversion Platform approach:
- ChiliCal: $15-22.5/user/month for basic scheduling features
- Concierge: $30-45/user/month for lead qualification and routing
- Chat: $30-45/user/month for website visitor engagement
- Distro: $30-45/user/month for routing Salesforce records
- Handoff: $30-45/user/month for team-based scheduling
Each component comes with a separate platform fee ($1000-3000/month depending on plan level), which significantly increases the total cost for organizations. For companies wanting the complete solution, Chili Piper offers bundle pricing:
- 2 Products: $25-37.5/user/month plus platform fee
- 3 Products: $20-30/user/month plus platform fee
- 4+ Products: $18-27/user/month plus platform fee
The full Demand Conversion Platform (including ChiliCal, Concierge, Chat, Handoff, and Distro) costs $72-108/user/month plus platform fees, positioning it firmly in enterprise pricing territory.
When compared to Calendly's pricing model, the difference is substantial. First of all, Calendly's pricing is easier to understand. Also, Calendly offers a free tier with unlimited 1:1 meetings, with paid plans starting at just $10/user/month and their Teams plan at $16/user/month. Even Calendly's Enterprise plan is typically more affordable than Chili Piper's base configurations when platform fees are considered.
This price difference underscores their different market positioning—Calendly aims to serve businesses of all sizes with accessible pricing, while Chili Piper is explicitly targeting enterprise sales teams with sophisticated lead conversion needs and Salesforce integration. For most organizations without dedicated revenue operations teams, Chili Piper's pricing structure may be prohibitively expensive compared to alternatives like Zeeg or Calendly.
7. YouCanBook.me
For businesses seeking a flexible yet uncomplicated appointment booking solution, YouCanBookMe comparison with Calendly gives us some nice insights. This scheduling platform prioritizes customization and ease of use, making it particularly appealing to freelancers, educators, and service providers who want powerful booking features without unnecessary complexity—a great alternative to Calendly for those who value simplicity.
Key features
- Customizable booking pages
- Multiple calendar connections
- Automated notifications
- Time zone intelligence
- Buffer time capabilities
- Team availability management
- Payment integration
- Flexible availability displays
YouCanBookMe positions itself as a direct Calendly competitor by focusing on providing a smooth booking experience for both you and your clients. Unlike Calendly's feature-rich but sometimes complex interface, YouCanBookMe maintains a clean design while still offering robust functionality. The scheduling tool excels at handling time zones and availability, automatically converting appointment times to each user's local time zone to eliminate confusion when scheduling across different regions.
What many users appreciate when comparing YouCanBookMe vs Calendly is the intuitive way it handles calendar customization. While Calendly restricts some branding options to higher-tier plans, YouCanBookMe provides more extensive visual customization at lower price points, allowing you to create a booking experience that feels like an extension of your business rather than a third-party scheduling app.
YouCanBookMe vs Calendly
When evaluating YouCanBookMe as a Calendly alternative, several key differences emerge:
- Pricing approach: YouCanBookMe charges per calendar ($7-18/month depending on plan) rather than Calendly's per-user model, which can be more economical for individuals managing multiple calendars but potentially more expensive for teams.
- Apple integration: For those seeking a Calendly alternative that works with Apple Calendar, YouCanBookMe is superior as it maintains direct iCloud integration, which Calendly discontinued for new users in 2024.
- Booking flexibility: YouCanBookMe offers extended meeting durations (up to 24 hours on Professional plans) compared to Calendly's focus on shorter appointment types, making it better for scheduling full-day events or workshops.
- Integration ecosystem: Calendly provides significantly more native integrations (125+) than YouCanBookMe, which relies primarily on Zapier connections to extend its functionality beyond core calendar tools.
- User interface: While both tools are user-friendly, many find YouCanBookMe's interface more intuitive than Calendly's, with a gentler learning curve for new users.
Pros and cons
✓ More intuitive interface than many Calendly alternatives
✓ Apple Calendar integration
✓ Flexible booking page design with extensive customization
✓ Superior time zone handling compared to similar tools
✓ More affordable entry-level pricing than Calendly
✓ Excellent form customization for gathering client information
✓ Reliable confirmation system with customizable messages
✗ Fewer native integrations than Calendly
✗ Additional charges for SMS reminders unlike Calendly's included texting
✗ Limited booking page options on lower tiers
✗ No round-robin feature on basic plans
✗ No mobile app like Calendly offers
✗ More basic analytics capabilities than competing tools
Pricing
When comparing YouCanBookMe pricing against Calendly, the structure offers value for certain use cases:
- Free: $0/month with 1 calendar connection and basic features
- Individual: $7-9/month with 2 calendar connections and custom branding
- Professional: $10-13/month with 6 calendar connections and 10 booking pages
- Teams: $14-18/member/month with unlimited connections and enterprise features
YouCanBookMe's free scheduling option provides core functionality similar to Calendly's free plan, making it viable for those just starting out. The paid tiers offer competitive pricing compared to Calendly alternatives, especially with multiple booking pages available at lower price points than many competitors.
The platform's flexible pricing model (with 10-20% discounts for annual or two-year commitments) allows businesses to balance cost against commitment length. For those specifically looking for Calendly alternatives with more affordable options, YouCanBookMe's per-calendar model can deliver significant savings for individuals managing multiple scheduling scenarios.
For businesses focused primarily on creating a professional, branded scheduling experience without complex integration needs, YouCanBookMe represents one of the most user-friendly Calendly alternatives on the market. Its straightforward approach and focus on core scheduling functionality make it particularly valuable for small businesses and freelancers who prioritize simplicity and customization over extensive technical capabilities.
8. Google Calendar Appointment Scheduling
If you're already immersed in the Google ecosystem, Google Calendar's appointment scheduling feature offers a native option for managing your meetings without additional subscription costs. This built-in scheduling functionality provides a straightforward alternative to dedicated scheduling software like Calendly, especially for professionals who primarily use Google's suite of productivity tools.
Key features
- Native Google Workspace integration
- Automatic Google Meet links
- Booking page for appointment slots
- Time zone detection
- Buffer time settings
- Appointment types
- Email notifications
- Google Calendar sync
Google Calendar's appointment scheduling capability takes a minimalist approach compared to standalone scheduling platforms. Rather than focusing on extensive customization, it prioritizes seamless integration with other Google services. When someone books a meeting, Google Calendar automatically generates a Google Meet link, sends Gmail notifications, and updates your calendar—all without leaving the Google environment.
What makes this Google scheduling tool particularly valuable is its immediate availability to anyone with a Google Workspace account. There's no need to create a new account on a separate platform or learn an entirely new interface. For Google users seeking a simple way to let others schedule time with them, this built-in functionality eliminates the need for a third-party solution in many basic scenarios.
Google Calendar vs Calendly
When comparing Google Calendar's appointment scheduler to Calendly, several important distinctions become apparent:
- Integration depth: Google Calendar scheduling works flawlessly within the Google ecosystem but offers limited connections to non-Google tools, while Calendly connects with various platforms beyond Google's offerings.
- Setup simplicity: Google Calendar's scheduler requires minimal configuration but provides fewer customization options, whereas Calendly offers more extensive personalization but requires creating and managing a separate platform.
- Pricing structure: Google Calendar scheduling is included with Google Workspace subscriptions (starting at $6/user/month for Business Starter), making it essentially free if you're already using these services, whereas Calendly requires separate payment starting at $10/user/month for full functionality. However, Calendly has a free plan (limited, but still), which is something you won't get with Google
- Feature depth: Calendly provides advanced features like routing forms, round-robin scheduling, and payment collection that Google Calendar lacks in its basic scheduling functionality.
- User interface: Google Calendar maintains the familiar Google design language, while Calendly offers a purpose-built interface specifically designed for the scheduling experience.
Pros and cons
✓ Included with Google Workspace subscriptions
✓ Seamless Google Meet integration
✓ Familiar interface for Google users
✓ No additional platform to manage
✓ Automatic time zone detection
✓ Direct calendar updates
✓ No learning curve for Google users
✗ Limited customization compared to dedicated scheduling tools
✗ No free version
✗ Fewer advanced features than Calendly
✗ Only available with paid Google Workspace
✗ Basic appointment types and availability settings
✗ No built-in payment processing
✗ Minimal branding options
Pricing
Google Calendar's appointment scheduling feature is available as part of Google Workspace subscriptions:
- Business Starter: $6/user/month (appointment scheduling not included)
- Business Standard: $12/user/month (includes appointment scheduling)
- Business Plus: $18/user/month (includes appointment scheduling with enhanced features)
- Enterprise: Custom pricing with full functionality
Unlike standalone scheduling platforms that charge specifically for booking features, Google Calendar's scheduling tools are just one component of the broader Google Workspace subscription. This integrated approach means you're not paying extra for scheduling capabilities if you already use Google's business services.
For organizations already invested in Google Workspace, this represents significant value compared to adding another subscription for a tool like Calendly. However, the Business Starter plan doesn't include appointment scheduling features, requiring at least the Business Standard tier to access this functionality.
Overall, Google Calendar appointment scheduling works best for professionals who primarily need basic booking capabilities and already use Google Workspace. The tool provides a perfect entry point for those who want to use Google Calendar like Calendly without adding another platform to their tech stack. For more advanced needs or teams requiring sophisticated routing, integrations, or customization, a dedicated scheduling solution might be necessary to supplement Google's built-in capabilities.
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9. MeetFox
For professionals who need to combine appointment scheduling, video conferencing, and payment collection in one unified platform, MeetFox offers a comprehensive solution that goes beyond basic calendar management. This all-in-one scheduling software caters particularly to consultants, coaches, therapists, and service-based businesses looking to streamline their client interactions while seeking alternatives to Calendly.
Key features
- Integrated HD video conferencing
- Built-in payment processing
- Customizable booking pages
- Automatic time zone conversion
- Meeting buffers and minimum notice
- SMS and email reminders
- Round-robin team scheduling
- Multi-party bookings
MeetFox differentiates itself in the meeting scheduler market by combining multiple essential tools into a single platform. Unlike many scheduling applications that focus solely on booking appointments, MeetFox provides native video conferencing with HD quality, eliminating the need to switch between different applications for scheduling and meetings. This integrated approach extends to payment processing, allowing professionals to charge for their time directly through the booking system.
The platform's strength lies in its business-oriented approach to scheduling. Rather than just helping you find open time slots, MeetFox creates a comprehensive client management system where you can handle everything from the initial appointment to payment collection. For service providers who charge for consultations or coaching sessions, this streamlined workflow can significantly reduce administrative overhead.
MeetFox vs Calendly
When comparing MeetFox to Calendly as a scheduling solution, several key differences become apparent:
- Built-in video conferencing: MeetFox provides native video meeting capabilities without requiring third-party tools, while Calendly relies on integrations with Zoom, Google Meet, or other platforms.
- Payment processing approach: Both tools offer payment integration, but MeetFox puts greater emphasis on monetizing appointments with a more business-focused payment workflow compared to Calendly's add-on approach.
- Pricing structure: MeetFox offers a more generous free plan with unlimited meetings and payment acceptance, while Calendly's free option limits users to one event type and lacks payment features.
- Target audience: MeetFox is specifically designed for service providers who charge for their time, whereas Calendly takes a more general approach to scheduling across various use cases.
- Feature distribution: MeetFox includes more premium features in its lower-tier plans compared to Calendly, which reserves capabilities like SMS reminders and round-robin scheduling for higher tiers.
Pros and cons
✓ All-in-one platform combining scheduling, video, and payments
✓ Forever free plan with generous features
✓ Built-in HD video conferencing without downloads
✓ Seamless payment collection and automatic invoicing
✓ Group calling capabilities on premium plans
✓ Responsive customer support across all plans
✓ Detailed booking customization options
✗ Video quality limited to 16 participants maximum
✗ Less intuitive interface than some scheduling alternatives
✗ Fewer third-party integrations than Calendly
✗ Currency conversion issues for international payments
✗ Complex setup process for multiple accounts
✗ Occasionally inconsistent SMS notifications
Pricing
MeetFox's pricing structure is straightforward and competitive compared to other scheduling tools:
- Free: $0/user/month with unlimited meetings, email reminders, and payment processing
- Pro: $10-15/user/month with unlimited meeting types, custom branding, and integrated video
- Premium: $35-42/user/month with full domain customization, group calling, and round-robin
All plans include the essential appointment booking features like time zone conversion, calendar integrations, and buffer times between meetings. The free plan is unusually robust for a scheduling tool, offering unlimited meetings and even payment processing capabilities that typically require paid subscriptions with competitors like Calendly.
The Pro plan adds critical customization options like branded booking pages and SMS reminders, while the Premium tier introduces advanced features like round-robin scheduling and multi-party bookings. Pricing varies between monthly and yearly billing, with annual subscribers receiving discounts of approximately 10-20%.
For service providers and consultants who need to combine meeting scheduling with client payments and video conferencing, MeetFox offers excellent value compared to purchasing separate tools for each function. The ability to handle the entire client interaction flow in one platform creates efficiencies that many professionals find worth the investment, especially compared to cobbling together various scheduling software solutions.
10. Acuity Scheduling
For service providers looking for an all-in-one scheduling solution with robust client management capabilities, Acuity Scheduling offers a comprehensive appointment booking platform that goes beyond basic scheduling. As Squarespace's dedicated scheduling tool, it caters particularly well to service-based businesses that need retail-oriented features alongside their booking functionality, positioning it as a feature-rich alternative to Calendly.
Key features
- Comprehensive client management system
- Built-in payment processing with subscription options
- Customizable intake forms for client information
- Multiple calendar and location support
- HIPAA compliance (on higher tiers)
- Class and workshop scheduling
- Gift certificates and packages
- Instagram and Facebook booking integration
Acuity Scheduling stands out from other appointment booking tools with its focus on complete client management and commerce features. Unlike more meeting-oriented platforms, Acuity excels at handling service-based businesses where collecting payments, tracking client history, and managing retail elements like gift certificates are essential components of the booking process.
The platform's origins as part of Squarespace's ecosystem shine through in its design philosophy. You can create a professional booking experience that seamlessly integrates with your Squarespace website, allowing visitors to schedule appointments without leaving your site. Additionally, Acuity offers integration with Instagram and Facebook, enabling clients to book directly through your social media presence.
What many users appreciate about Acuity is its ability to function as a mini-CRM system alongside scheduling. The detailed client profiles track appointment history, notes, and preferences, giving service providers valuable context for each interaction. When combined with its retail-oriented features like subscriptions, package sales, and digital gift certificates, Acuity creates a complete business management system rather than just a scheduling tool.
Acuity Scheduling vs Calendly
When comparing Acuity Scheduling with Calendly, several important distinctions emerge:
- Business model focus: Acuity is built primarily for service-based businesses with physical or virtual appointments and retail needs, while Calendly takes a more general approach to meeting coordination across various contexts.
- Payment capabilities: Acuity provides more extensive commerce features, including subscriptions, package sales, and gift certificates, whereas Calendly offers more basic payment collection that works well for consultations but lacks retail functionality.
- Team pricing structure: Acuity charges a flat fee regardless of the number of users (with limits on calendars per plan), unlike Calendly's per-seat pricing model that gets expensive for larger teams.
- Client management: Acuity offers more comprehensive client profiles and history tracking, creating a lightweight CRM system that Calendly doesn't match with its more basic contact management.
- Mobile experience: Acuity provides a dedicated mobile app for managing bookings on the go, while Calendly relies on its mobile-responsive website without a native application.
Pros and cons
✓ Excellent integration with Squarespace websites
✓ Comprehensive retail features (subscriptions, packages, gift certificates)
✓ Strong client management capabilities
✓ HIPAA compliance available (Powerhouse plan)
✓ Fixed pricing regardless of team size
✓ Native mobile app for on-the-go management
✓ Multiple time zone support for international businesses
✗ No free plan available (trial only)
✗ Limited customization without CSS knowledge
✗ Steeper learning curve than more straightforward tools
✗ Higher entry price point than some competitors
✗ Customer support limited to email only
✗ Only three payment processor options
✗ More complex setup process
Pricing
Acuity Scheduling offers three pricing tiers with monthly or annual billing options (20% discount for annual payments):
- Emerging: $20/month ($16/month annually) for 1 staff member and location
- Growing: $34/month ($27/month annually) for up to 6 staff members and locations
- Powerhouse: $61/month ($49/month annually) for up to 36 staff members with advanced features
All plans include essential features like unlimited appointments, payment processing, and automated reminders. The Growing plan adds critical features like SMS notifications, appointment packages, and subscription capabilities. For healthcare providers requiring HIPAA compliance or businesses operating across multiple time zones, the Powerhouse plan is necessary.
Acuity's pricing model differs significantly from Calendly's per-user approach. While the starting price is higher than Calendly's entry point, Acuity becomes more cost-effective for teams, as you're paying for calendar slots rather than individual users. For instance, a team of six would pay just $34/month on Acuity's Growing plan versus $120/month on Calendly's Teams plan.
For businesses seeking a balance between scheduling functionality and customer relationship management, Acuity presents a compelling option. Its detailed client tracking, commerce capabilities, and flat-fee pricing structure make it particularly valuable for service providers who need to manage appointments, client information, and retail offerings in one unified platform.
Calendly alternatives: Pricing comparison
Alternatives to Calendly - FAQs
Is there a better alternative to Calendly?
Yes, Zeeg provides a more comprehensive alternative to Calendly, offering a more generous free plan with multiple booking pages and unlimited meetings. For businesses needing advanced features, Zeeg is more cost-effective and is a fully GDPR compliant alternative to Calendly.
What's similar to Calendly and free?
While Calendly's free version limits you to one calendar and basic features, Zeeg's free plan includes two booking pages, unlimited 1:1 meetings, and multiple calendar integrations. You also get automated reminders and calendar conflict checking without paying anything.
Is Calendly the best scheduling tool?
While Calendly works well for basic scheduling needs, it's not the best overall solution. Other tools like Zeeg offer more features in their free plans, better calendar integrations, and stronger privacy compliance at lower costs, making them more valuable for most users.
Is Calendly free for teams?
No, Calendly requires paid plans for team features. While they offer team scheduling in premium tiers, these can become expensive for growing teams.
What is the Google equivalent of Calendly?
Google Calendar's appointment scheduling feature comes with Google Workspace Business Standard and above plans. It integrates seamlessly with Google Meet and Gmail but requires a full Workspace subscription starting at $12 per user monthly.
Does Microsoft have a tool like Calendly?
Yes, Microsoft Bookings comes included with Microsoft 365 business plans, offering similar scheduling features. It works best for teams already using Microsoft's ecosystem, providing deep integration with Outlook and Teams, though it has more basic customization options.
Conclusion: Choosing the right alternative to Calendly
Choosing the right alternative to Calendly depends on your specific needs. If you need HIPAA compliance, tools like SimplyBook.me and Sign In Scheduling offer specialized features for healthcare. For Microsoft 365 users, Microsoft Bookings provides native integration, while Google Workspace users might find Google's scheduling tool sufficient for basic needs.
Free alternatives to Calendly, like Zeeg's free plan, can work well for those just starting out or watching their budget. For sales teams, Chili Piper's specialized features might justify its higher cost, while YouCanBook.me offers a simpler solution for straightforward scheduling needs.
When evaluating tools similar to Calendly, consider your priorities:
- Need GDPR compliance?
- Looking for budget-friendly options?
- Want sales integration?
- Need simple scheduling?
The best Calendly alternative will ultimately be the one that balances your scheduling needs, budget, and existing workflow. By understanding each platform's strengths and limitations, you can choose a solution that grows with your business while keeping costs manageable.
