Video conference services have transformed from a convenient technology to an absolute necessity - this rise of video conferencing apps has made remote communication seamless. What began as a niche communication is now a fundamental part of how businesses, educators, families, and friends connect across distances, bridging geographical gaps with just a few clicks. The COVID-19 pandemic dramatically accelerated this trend, pushing video communication from a marginal practice to a central mode of interaction for millions globally.
Whether you're a small business owner, a remote worker, an educator, or simply someone wanting to stay connected with loved ones, we'll help you navigate the best video conferencing software available. And explain how you can integrate them with Zeeg to smart-schedule your meetings and take your productivity to the next level.
What are the best video conference platforms in 2025?
- Best for secure video calls: Webex
- Best for one-time users: Zoom
- Best for Gmail users: Google Meet
- Best for big corporations: Microsoft Teams
- Best for large meetings: GoTo Meeting
- Best for small budgets: Zoho Meeting
- Best for video recording: Loom
Best video conference services: Overview
Let's explore some of the best video conference platforms available today.
Best video conference software
1. Webex - Best for secure video calls
Webex is Cisco’s software for video conferencing, and if security is a concern for you, look no further. Webex has the FedRAMP (Federal Risk and Authorization Management Program) stamp of approval, meaning US government agencies use it for internal communications.
But, as a leading web conferencing solution, it’s not only the advanced security features that make it a top choice: this tool also offers high-quality video and noise cancelling for your meetings, making everything look more professional.
Key features
- High-security capabilities
- Live polls and questionnaires
- Automatic summaries
- Real-time translation
- Up to 1000 guests per meeting
One of the most popular virtual meeting platforms, Webex includes advanced features like automatically turning off your camera when you walk away and providing a summary of what you miss when you get back. Its AI assistant can also write messages for you and translate conversations.
The possibility of having up to 1000 guests per meeting is also impressive, together with a large number of built-in integrations. You can also benefit from breakout rooms, screen sharing and advanced whiteboards.
If you are looking for a one-time solution, maybe you should keep reading our list. But if you are looking for scalable and reliable remote meeting software with top-notch quality, Webex can definitely deliver.
Pros and cons
✅ High-quality sound and video
✅ FedRAMP authorized
✅ Cloud storage for recordings
✅ Global technical infrastructure
❌ 40-minute limit for meetings on free plan
❌ Complexity and user interface
Pricing
There are four different pricing options within Webex plans:
- Webex Free - (free)
- Webex Starter - $12 USD /month billed annually or $14,50 USD /month billed monthly
- Webext Business - $22.50 USD /month billed annually or $25 USD /month billed monthly
- Webex Enterprise - Customized
The free plan offers up to 40 minutes per meeting and supports 100 guests - but it also includes noise cancellation, local recordings, and advanced security. With the paid plans, you can take Webex to the next level with its AI features (including summaries, captions and translations), support for up to 1000 guests and unlimited cloud storage.
2. Zoom - Best for one-time users
Among video conference services, Zoom gained immense popularity during the COVID-19 pandemic, when many people stuck at home started using video conferencing apps to talk to each other for personal and professional reasons. The simplicity of use and the capacity to support multiple participants per meeting without the need to create an account, were some of the many reasons for its incredible success.
Nowadays, Zoom offers much more than a web conferencing tool; it has become an all-around business platform. Its products include chat, emails, documents and other productivity and communication tools.
Key features
- Up to 300 users per meeting
- Real-time transcription and meeting summaries
- Local and cloud video storage
- Meeting whiteboards
- Chat and screen sharing
- Sare your availability through Zoom Scheduler
The reliability of Zoom video conferencing makes it an obvious pick for this list when you want to keep your team meetings efficient. Another of its advantages is how easy it is to join a chat or to invite people to a Zoom meeting: anyone organizer can invite up to 100 users to join - and they won’t need to create an account.
Zoom has dedicated apps for the most popular operating systems, but it can also used through a web browser. Its whiteboard feature is one of the best in the market, allowing participants to include different resources in their boards and present them to other invitees.
Large companies might prefer other alternatives because, normally, they already have accounts in workplace software bundles, namely Google Workplace and Microsoft Teams. Zoom is well aware of this, and that’s why it is developing its own workplace applications that go well beyond video conferencing. Zoom Workplace includes email, calendar, chat, phone, and documents, among others - and plans to launch more products soon.
Pros and cons
✅ Easy to use
✅ High-quality video
✅ Video recording
✅ Comprehensive free plan
❌ 40-minute limit for meetings on the free plan
❌ Many users complain about the customer service
Pricing
Zoom video has three pricing plans:
- Free - (free)
- Pro - $13,33 USD /month billed annually or $15,99 USD /month billed monthly
- Business - $18,32 USD /month billed annually or $21,99 USD /month billed monthly
The Free plan includes chat, whiteboard, and notes and allows up to 100 participants per meeting with a 40-minute limit. The Pro plan supports up to 30 hours per meeting, 5 GB of cloud storage, and unlimited documents and video clips. With the Business plan, you can bring up to 300 participants into a meeting and unlimited whiteboards - you can also bundle other Zoom applications with a discount.
Bonus tip: Integrate Zoom with Zeeg: make sure you find meeting times easily, let others book times that work for everyone, and automate your entire scheduling process.
3. Google Meet - Best for Gmail users
Google Meet might be (arguably) the most popular virtual meeting platforms. Surely, it's the simplest to work with for Gmail users: they can schedule a Google Meet call directly from Google Calendar/Gmail. This easy integration with the remaining Google Workspace software makes it a no-friction option for whoever has a Google account, and perhaps that’s the most important thing about this online meeting app.
However, its intuitive interface, coupled together with the enormous number of Gmail accounts out there, are also some good reasons for its popularity. And there are many advanced features available for paid plans that have led different types of organizations to adopt Google Workspace.
Key features
- Complete integration with Google Workspace (Gmail, Google Calendar, and other Google services)
- Up to 1000 participants per meeting
- Host management (more than one host per meeting)
- Waiting room functionality
- Live captions
There are not many video conferencing platforms out there which support 1000 participants per meeting. Well, Google Meet does, making it an interesting option not only for one-time users but also for big corporations. The free version supports up to 100 participants and has no time limit for 1:1 calls (meetings with +2 participants have a 60-minute limit). You can also benefit from the live captions (currently only available in English - translated captions will be released in 2025 for Gemini users)
Premium users can meet for up to 24 hours in a row and record the meetings while also sharing screens and other assets during the video call. It is also possible to turn on and off the meeting waiting room: this feature allows one to discuss some matters in smaller groups before allowing the remaining participants to join the meeting.
This video conference software includes advanced screen-sharing capabilities, with which you can select the window or application you want to share, and also the ability to co-host a meeting and, therefore, lock a presentation, the chat, the video or even end the meeting for everyone.
Pros and cons
✅ No time limit for 1:1 meetings in the free version
✅ Schedule a video meeting directly from Google Calendar
✅ Meeting recordings
✅ 5 TB of cloud space in the advanced plans
❌ Inconsistent performance across different devices and browsers
❌ Cost of advanced features
Pricing
You can use Google Meet for free or subscribe to Google Workspace for professional purposes and take advantage of all its features. Google Workspace is available in four different plans:
- Business Starter - $6 USD/ month
- Business Standard - $12 USD/ month
- Business Plus - $18 USD/ month
- Enterprise - Customized
With a professional Google Workspace subscription, you get not only the most advanced version of Google Meet but also more cloud storage space and the business versions of Google Docs, Google Sheets, Google Slides and many other Google products.
Bonus tip: Integrate Zeeg with Google Meet to streamline your video meeting system.
4. Microsoft Teams - Best virtual meeting platform for big corporations
As both a video conferencing tool and workplace hub, Microsoft Teams includes cloud storage, chat, task planning and, obviously, web conferencing solutions. It’s available in home and business versions - and replaces Skype for Business, which is no longer available.
Most people who use Teams also use some other Microsoft products: all Microsoft 365 licenses include a Teams license, and the seamless integration of both products is probably the most significant advantage of Microsoft Teams. Businesses and individuals looking for “just” a virtual meeting app might be a better service with simpler alternatives.
Key features
- Integration with Microsoft 365 (Word, Excel, and PowerPoint, among others)
- Up to 300 users per meeting
- Cloud storage (even in the free plan)
- Automatic transcripts
- Meeting chats are saved in the team chat for future reference
Corporations with a large headcount might benefit from Microsoft's video conferencing platform because of its customization capabilities, as well as its live events feature, which supports up to 10,000 attendees in a single event. Teams can host up to 300 users per video call; it has very high video quality and advanced features, including automatic transcription and enhanced whiteboards.
The cloud storage included even in the free plan is very interesting, but as we mentioned before, for most people, Teams only makes sense if you are also using Microsoft 365. The collaboration features are really what stand this product apart, including the possibility to share files and have meeting chats saved for future reference.
If you need to use Microsoft Teams as an external user, you might struggle with authentication and other security steps: again, it is mostly intended as a broad workplace software bundle and might not be so useful as an independent video conferencing app.
Pros and cons
✅ Powerful and customizable
✅ High-quality video
✅ Excellent for project management
✅ 24/7 phone and web support
❌ Complex and confusing for external users
❌ Free version is limited
Pricing
Microsoft offers three home plans
- Microsoft Teams - Free
- Microsoft 365 Single - $6.99 USD /month or $69.99 USD /year
- Microsoft 365 Family - $9.99 USD /month or $99.99 USD /year
And four business plans:
- Microsoft Teams Essentials - $4 USD /month per user
- Microsoft 365 Business Basic - $6 USD /month per user
- Microsoft 365 Business Standard - $12.50 USD /month per user
- Microsoft 365 Business Premium - $22 USD /month per user
The most basic Teams plans don’t include the basic Microsoft 365 bundle, which allows you to take advantage of some of the most popular Microsoft software, including Outlook, Excel or Word. More advanced plans will also give you access to more storage space and to Microsoft’s AI assistant: Microsoft 365 Copilot.
Bonus tip: Sign up with Zeeg and connect it to Microsoft Teams to streamline your video scheduling process.
5. GoTo Meeting - Best video conference app for large meetings
GoTo Meeting is no longer the dominant video call platform that it once was. However, it is still a competent option when you need to organize a professional video conference. GoTo focuses its software products on communications and meetings, so you can count on many advanced features.
It took them a while, but this video communication platform has been modernizing its capabilities, namely with the integration of real-time captions and an AI that can generate meeting summaries and follow-up steps.
Key features
- Multiple virtual rooms within the same meeting
- Real-time captions
- Smart assistant
- Remote control
- Automatic summaries
GoTo Meeting provides HD video and high-quality audio so that you can conduct your business meetings without any problems. The ability to divide a meeting into different virtual rooms is a great feature for organizing large meetings in a more efficient way.
There are many ways for GoTo Meeting to boost your productivity, including automatically converting presentations into sharable .pdf files and remote control. You can have up to 250 participants in a meeting, and there are also advanced webinar capabilities like voting, document sharing and marketing software integrations.
Pros and cons
✅ Video recordings
✅ Unlimited cloud space for video storage
✅ Multiple integrations
✅ 24h/7 customer support
❌ 40-minute limit for meetings on free plan
❌ The chat has limited options
Pricing
GoTo Meeting offers four pricing plans:
- GoTo Meeting Free - (free)
- GoTo Meeting Professional - $12 USD /month
- GoTo Meeting Business - $16 USD /month
- GoTo Meeting Enterprise - Customized
Sure, this video conferencing platform has a free plan. But that only lets you organize 40-minute video meetings with up to three participants. With paid plans, however, you get a bit more: real-time captions, automatic summaries, an AI assistant and video recordings.
6. Zoho Meeting - Best video conference software for small budgets
Zoho Meeting is a cheap but effective video conferencing solution for organizations that don’t want to spend much but might need to scale in the future. But even for an affordable virtual meeting app, Zoho Workplace products extend well beyond video: email, docs, digital signature, CRM, social media management, HR processes and many more - Zoho has it all and has been growing by positioning itself as the cost-effective software solution for businesses.
There is a free plan, but for just 1€ per month, you get up to 24 hours of meetings, remote control, co-hosting, meeting recording, meeting polls and the ability to join over the telephon
Key features
- Integration with the remaining Zoho products
- Automatic email invitations
- Interactive whiteboard
- Specific plans for webinar organizers
- Up to 250 participants per meeting, up to 5000 attendees per webinar
It can be challenging to integrate Zoho Meeting with external tools, but if you want to consider Zoho Workplace as a whole, there are not many alternatives that can provide so many professional features for such a small cost. Zoho Meeting, Email and Calendar are very to use, with the UX being somehow similar to Google Workplace, where you can book a meeting and generate a video meeting link directly through the calendar.
Zoho meeting has some plans focused on webinars, which allow you to gather up to 5000 attendees in a single event. Some might say it’s not the best solution for big corporations, but all the must-haves are there.
Pros and cons
✅ Cost-effective
✅ Meeting polls
✅ Remote control
✅ International dial-in numbers
❌ Lacks some advanced features
❌ Smaller user base when compared to its alternatives
Pricing
There are three different pricing plans for Zoho Meeting and three plans for Zoho Webinar
- Zoho Free - (free)
- Zoho Meeting Standard - from $1 USD /month billed annually or 1,20€ /month billed monthly
- Zoho Meeting Professional - from $3 USD /month billed annually or monthly
- Zoho Webinar Standard - from $8 USD /month billed annually or 9€ /month billed monthly
- Zoho Webinar Professional - from $16 USD /month billed annually or 19€ /month billed monthly
- Zoho Webinar Enterprise - from $66 USD /month billed annually or 79€ /month billed monthly
It is very important to notice that Zoho Meeting pricing can vary within a given plan. For instance, Zoho Meeting Standard costs $1 USD per month if you just need to have up to 10 participants per meeting. But if you need, for example, to include 250 participants, the price goes (but it is still cheap compared to many alternatives). The same applies to Zoho Webinar, where the basic Enterprise subscription of $66 USD /month supports up to 500 attendees - you’ll need to pay more to increase that number.
7. Loom - Best for video recording
While not a traditional conferencing app, Loom made it onto our list because it allows you to skip unnecessary meetings and conference calls by quickly recording and sharing videos of yourself or your screen.
One of its best use cases is training or onboarding videos: instead of repeating the same meeting over and over again, you can simply record a video explaining whatever you want and share it with everyone.
Key features
- Screen and video recording
- Video editing capabilities
- Embed videos on websites
- Generate shareable link
- Integration with multiple workplace apps (Gmail, Salesforce, Trello, among others)
The ability to do a one-click recording stands Loom apart, reducing the need for lengthy video calls, emails, and text explanations. With Loom, you can record your screen and yourself at the same time, effectively communicating whatever explanation you need for a single person or an extended group of people.
You don’t need any video editing skills to use Loom: you can intuitively edit and customize your video, even if you never used video editing software before. Even if you cannot do any type of video conferencing with Loom, this app can boost your productivity by replacing many of those repetitive meetings with a single video that you only have to record one time.
Pros and cons
✅ Intuitive recording
✅ Customizable video presentations
✅ Record yourself and your screen at the same time
✅ Filler word and silence removal
❌ Doesn’t support live video calls
❌ 5-minute recording limit on the free version
Pricing
Loom offers four different pricing plans:
- Starter - Free
- Business - $15 USD/month billed annually or $18 USD /month billed monthly
- Business + AI - $20 USD/month billed annually or $24 USD /month billed monthly
- Enterprise - Customized
With the free version, you’ll get 25 videos and a 5-minute recording limit, but you can still create transcriptions in more than 50 languages. The paid version will give you access to unlimited videos and recording time while also removing the Loom branding. The most advanced tiers include AI to remove filler words, auto-titles and summaries.
Bottom line: So, which video conference software is the best?
Choosing the ideal video conferencing app is far from a one-size-fits-all decision. The most appropriate solution depends entirely on your unique needs, constraints, and objectives:
Enterprise teams may require comprehensive compliance features, while individual users might prioritize basic privacy protections
Functionality and user experience represent another crucial evaluation criterion, with the ideal app varying dramatically based on specific use cases. A small creative team might need robust collaborative tools and seamless screen sharing, while a global corporation could require extensive language support and large meeting capabilities. You should also consider the breadth of features beyond basic video communication – including screen sharing, virtual backgrounds, live transcription, recording options, and integration capabilities with existing workflow tools.
Finally, cost usually plays a determinant role when considering web conferencing tools. Free tiers often provide basic functionality but come with significant limitations, making them suitable for casual users or small teams with minimal requirements.
In the end, the key is finding a balance between required functionality and budgetary constraints, with many platforms offering tiered pricing that allows for scalability as user needs evolve. And we hope that this guide will help you choose your favorite tools.
One last tip: Schedule video meetings efficiently with Zeeg
Choosing the right video conferencing tool is important, but managing the scheduling process for all these meetings can be just as crucial. That's where Zeeg comes in, helping you organize your video meetings while integrating seamlessly with platforms like Google Meet, Microsoft Teams, and Zoom.
Connect your favorite video meeting tools
With Zeeg, you can set up your scheduling pages to automatically include video conference links from your preferred platform. The process is simple: you just need to create an account, link it to your favorite calendar and video conferencing app, and generate your booking link according to your availability and preferences.
When someone books time with you, Zeeg creates the video conference link and adds it to the calendar event - no manual work needed. Your invitees get all meeting details in their confirmation email, making it easy for everyone to join.
Why use Zeeg for video meeting scheduling
Setting up your video meetings through Zeeg helps you:
- Avoid the back-and-forth emails trying to find meeting times
- Set up collective meetings up easily that adjust to everyone's availability
- Share your booking link and let clients and colleagues book with you
- Keep your calendar availability updated across time zones
- Send automated reminders to reduce no-shows and follow up automatically to keep everyone engaged
- Distribute meetings in a more efficient and fair way with the round-robin feature
- Maintain a professional booking experience with your own branding
You can also use Zeeg's routing forms to make sure meeting requests go to the right person on your team. For example, sales inquiries can be directed to your sales team's calendar, while support questions route to your customer service group.
Sources: All prices have been checked on 14/12/2024 and are subject to change:
- Webex pricing
- Zoom pricing
- Google Workspace pricing
- Microsoft 365 pricing
- GoTo Meeting pricing
- Zoho Meeting pricing
- Loom pricing
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