Looking for a way to manage your busy schedule across multiple calendars? Calendly's multiple calendar integration can help you avoid double bookings and streamline your scheduling workflow. In this guide, I'll walk you through how Calendly handles multiple calendars, what you can (and can't) do with this feature, and how Zeeg offers an alternative solution with full calendar integration, including iCloud.
Calendly lets you connect up to six business and personal calendars to prevent scheduling conflicts. This key feature helps ensure your availability is accurately represented when people book time with you.
When you want to merge multiple calendars, you can do so with you Calendly account. And the platform will automatically check all of them for conflicts. This prevents double bookings by only showing times when you're truly available. For example, if you have a doctor's appointment on your personal calendar, Calendly won't let someone book a meeting with you during that time—even though the event exists on a different calendar than your work one.
Calendly checks all your connected calendars so that you don’t get double booked. This works across different calendar platforms, so you can connect any combination of Google Calendar, Office 365, Outlook, or Exchange calendars.
However, there's an important limitation to understand: while Calendly checks multiple calendars for conflicts, it can only push scheduled events to a single calendar. When you connect different calendars to your account on Calendly, that will simply give Calendly access to check additional calendars for conflicts with your external events.
Calendly supports connecting these calendar types:
You can mix and match these calendar platforms—they don't all need to be from the same provider. This flexibility helps professionals who use different calendars for different aspects of their life maintain a comprehensive view of their availability.
The number of calendars you can connect depends on your Calendly plan:
If you're on the free plan but need to check multiple calendars, there's a workaround: you can share your other calendars with the one you have connected to Calendly. Just make sure to "share with read and write access" so Calendly can properly view those calendars.
Connecting additional calendars to your Calendly account is straightforward. Here's how to set it up:
Remember, while you can connect up to six calendars (on paid plans), all of your scheduled Calendly meetings will only push to one connected calendar of your choosing.
No, this isn't currently possible. You can't really link specific event types to more than one calendar - and calendar connections apply to all event types.
If you need more granular control, Calendly suggests adding another user to your organization instead of trying to manage everything through a single account.
No, Calendly can only publish events to one calendar per account. Users might need to have their work calendar and their home calendar linked on the view side, so they can't double book slots; so, to put it simply, there's no option to add an appointment to more than one calendar.
For organizations looking to manage multiple teams or projects with separate calendars, the recommended approach is to create a team organization with multiple users. While you can manage your organization through just one account, it'll be better if you keep multiple users set up in the organization to avoid booking conflicts, keeping things segmented.
Each user in your organization will have their own Calendly account with their own calendar connections. You can then create team pages and set up shared events like Round Robin scheduling.
If you're on the Standard plan or higher, you can use a Workflow to send notifications to additional email addresses using the "Email someone else" option.
For users not on these plans, you can use email forwarding rules in your email client to automatically forward Calendly notifications to other addresses.
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Beyond basic calendar connections, Calendly offers several options for team scheduling across multiple calendars.
Calendly supports these methods for team scheduling:
These features require a Teams plan or higher and involve setting up a team page within your Calendly organization. Each team member needs their own Calendly user account with their own calendar connections.
For managing multiple team members' calendars, Calendly offers two primary options:
Indeed, Round Robin events allow invitees to schedule an appointment at any time, as long as at least one team member is available. And collective events only let the invitee book it if all assigned team members are free.
While Calendly's multiple calendar functionality helps prevent double bookings, it does have several limitations:
For professionals who need more flexible calendar management, Zeeg offers a powerful alternative to Calendly with enhanced support for multiple calendars.
Unlike Calendly, which discontinued iCloud Calendar connections for new users, Zeeg maintains complete Apple Calendar integration. This makes it an ideal choice for Apple users who want to synchronize their scheduling across all their devices.
As a GDPR-compliant scheduling tool developed in Europe, Zeeg offers end-to-end encryption and European data hosting, providing peace of mind for privacy-conscious users and businesses operating in or with European countries.
Zeeg's team scheduling capabilities include:
These features help teams coordinate complex scheduling needs while maintaining individual calendar connections.
Zeeg offers a more affordable alternative to Calendly with these pricing tiers:
All Zeeg paid plans include a 14-day free trial with no credit card required, allowing you to test the full range of features before committing.
Managing multiple calendars with Calendly can help prevent double bookings by checking all your connected calendars for conflicts. While it provides a solid solution for basic scheduling needs, the platform does have limitations—most notably, it can only push new events to a single calendar and no longer supports new iCloud Calendar connections.
For users who need more flexibility, especially those in the Apple ecosystem or with complex team scheduling requirements, Zeeg offers a compelling alternative with full Apple Calendar integration, enhanced privacy features, and more affordable pricing.
Whether you choose Calendly or Zeeg, connecting multiple calendars to your scheduling system is essential for maintaining an accurate picture of your availability and ensuring you never double-book yourself again.
