Are you wondering about Calendly's pricing plans and how they stack up? We've done the legwork, examining all subscription options to give you a comprehensive overview. This guide will help you find the perfect plan for your needs, breaking down features and costs. We'll also introduce Zeeg, a new player in the scheduling software arena that offers comparable efficiency, a free version, and more budget-friendly advanced packages.
How much is Calendly per month?
First, pay attention what Calendly billing you choose. When we talk about Calendly costs, there's one thing we should consider: are we planning to pay it monthly or annually? Because paying in one go for the entire year can make quite a difference, especially for companies needing a lot of users (yes, there's also that - the prices on each Calendly plan are always mentioned per user).
When you choose monthly billing, the Standard plan costs $12 per seat each month, while the Teams plan runs at $20 per seat monthly. However, you can save money by opting for annual billing - the Standard plan drops to $10 per seat per month, and the Teams plan comes down to $16 per seat monthly.
This annual billing option gives you a 20% discount across both paid plans, which can add up significantly as your team grows. For example, if you have a team of five people on the Teams plan, you'd save $240 per year by choosing annual billing ($960 annually instead of $1,200).
The Free plan remains cost-free regardless of billing cycle, and the Enterprise plan starts at $15,000 per year for larger organizations. For Enterprise customers, pricing is typically customized based on specific needs and team size.
Worth noting - while the monthly option offers more flexibility, the Calendly yearly billing's 20% savings might make it a more attractive choice for businesses planning to use Calendly long-term.
But enough talking - let's look at the pricing differences between those two categories and how much you can save.
👉 Note: If you wish to pay in Euros, the prices are exactly the same, meaning that the Standard plan wouldn't be USD 12, but EUR 12; the Teams plan wouldn't be USD 20, but EUR 20; and the Enterprise would start at EUR 15,000/year.
Calendly pricing plans overview
Free Plan: best for individuals starting out
Calendly's free plan is a great starting point for those new to online scheduling. It allows you to create one event type with unlimited meetings, connect a single calendar, and access basic integrations. You can customize your booking page, send confirmation emails, and even embed scheduling on your website. Plus, you get access to the mobile app and browser extension, all at no cost.
Standard: best for small businesses
Priced at $12 per month per seat (or $10 if billed annually), Calendly Standard plan is ideal for those requiring more robust scheduling capabilities. It offers unlimited event types and meetings, multiple calendar connections, and integrations with popular tools like HubSpot, PayPal, and Stripe. You can set up group and collective events, automate communications, and enjoy greater customization options. This plan also includes 24/7 live chat support.
Teams: best for advanced features and reporting
At $20 per month per seat (or $16 billed annually), the Teams plan is designed for groups needing advanced features. It includes Salesforce integration, round-robin scheduling, and sophisticated lead routing. You'll also get admin features for managing team events and permissions. There's an optional Single Sign-On add-on, and annual subscribers can benefit from tiered pricing for larger teams.
Enterprise: best for security and control
Starting at $15,000 per year, the Enterprise plan offers the highest level of security, admin control, and support. It includes Single Sign-On, advanced user provisioning, domain claiming, full Salesforce routing features, compliance tools, and expedited support. This plan also connects with Microsoft Dynamics 365 and Power Automate, making it ideal for large organizations with complex needs.
Calendly pricing and features included
Calendly's range of plans is designed for diverse needs and budgets.
- Starting with the free plan, which covers basic scheduling needs, Calendly then offers a series of paid plans with progressively advanced features.
- The Standard plan, priced at $10 per seat monthly with annual billing (or $12 for monthly payments), unlocks unlimited event types and integrations.
- For those requiring more robust solutions, the Teams plan starts at $16 per seat monthly with annual billing ($20 for monthly payments) and introduces advanced routing and admin features.
- And at the top end, the Enterprise plan, starting from $15,000 annually, provides the highest level of security and control.
Calendly pricing plans on their scheduling features
Looking at Calendly's plans, each one handles scheduling a bit differently - let's break down what you get with each tier.
The Free plan keeps things simple: you can create one type of meeting and link one calendar. It's perfect if you're just getting started with online scheduling, though you'll need to work around having just one meeting type for all your appointments.
The Standard plan really opens things up. You can create as many meeting types as you want - think 15-minute quick calls, hour-long deep dives, or anything in between. With six calendar connections, you can pull in schedules from different platforms, making it much easier to keep track of your availability. Plus, you can set up group meetings, which is handy when you need to get several people together.
Things get even more interesting with the Teams plan. It introduces round-robin scheduling, which is super helpful if you want to share meeting load across your team - sales teams often love this feature. The routing forms are another nice addition, letting you send meetings to the right person based on what the attendee needs. The system works well, though some users wish they had more flexibility in setting up their routing rules.
At the Enterprise level, you keep all these features and gain more control over how everything works. It's built for larger organizations that need to manage complex scheduling across departments. While it offers the most robust feature set, the price tag means it's mainly for bigger companies with specific scheduling requirements.
👉 One thing to note - you're limited to six calendar connections on all paid plans, which might be tight if you're managing multiple businesses or calendar systems. And while group scheduling is available on paid plans, there's a fixed limit on participants, something to keep in mind if you often host larger meetings.
Calendly pricing on integrations
Summing up Calendly pricing when it comes to integrations, things look more or less lke this:
The Free plan gives you the basics: you can connect one calendar app and get access to video meeting tools like Zoom, Google Meet, and Teams. While these core integrations help you schedule virtual meetings, you might find yourself needing more if you rely on other business tools.
When you try the Standard plan, this one significantly expands your integration options. You can link your scheduling with popular payment processors like Stripe and PayPal, making it easy to charge for your time. Marketing tools also enter the picture here - you can connect with HubSpot, Mailchimp, and Zapier to automate your workflow. The real-time webhook access is particularly useful if you need to create custom connections with other apps.
Moving to the Teams plan, the integration possibilities grow even more. Marketo synchronization becomes available, helping marketing teams track and manage leads more effectively. The Salesforce CRM integration is a standout feature at this level, though it comes with some limitations - you'll need the Enterprise plan for full routing capabilities. Organization-wide integrations also kick in, letting you set up consistent connections across your company.
Enterprise users get the full integration experience. The plan adds Microsoft Dynamics 365 and Power Automate to the mix, along with complete Salesforce routing features. These enterprise-grade integrations make it easier to fit Calendly into larger corporate systems, though setting them up might require some technical know-how.
👉 A practical note - while the integration options expand with each tier, some users mention that certain integrations could be more seamless. For instance, the marketing automation tools work well for basic needs, but power users might want deeper customization options. Still, for most businesses, the available integrations cover the essential bases for streamlining their scheduling workflow.
Calendly plans on customization and admin controls
When it comes to making Calendly your own, we shall look at the differences too.
The Free plan keeps customization simple - you can adjust your booking page to match basic branding elements. It's enough to create a professional look, but you'll still see Calendly's branding on your pages, which might not be ideal if you want a fully branded experience.
The Standard plan adds some welcome flexibility to your customization toolkit. You can remove Calendly's branding, tweak colors to match your website, and set up custom meeting confirmations. The scheduling analytics dashboard is a nice touch at this level, letting you track how people use your booking pages. These features help create a more polished scheduling experience, though some advanced design options remain out of reach.
Things get more interesting in the Teams plan, especially for organizations managing multiple users. Team organization features and admin roles make their first appearance here, giving you better control over who can do what. You can set up organization-wide branding rules to keep everything consistent, and admins can create event templates for their teams to use. This standardization helps larger groups maintain a professional image across all their scheduling pages.
Enterprise customers receive the highest level of customization control. While this plan doesn't add many new customization features compared to Teams, it combines them with advanced security and administration tools. This makes it easier to maintain brand consistency while meeting corporate compliance requirements.
👉 One thing worth noting - across all paid plans, the customization options focus more on functional elements than deep visual customization. You can adjust colors and remove branding, but if you're looking to completely redesign the booking interface, you might find the options somewhat limited.
Calendly pricing and security features
Security in Calendly varies quite a bit as you move up the pricing tiers.
Calendly Free plan includes the essential data deletion for compliance - a basic but important feature if you need to remove user information. It's enough for individual users, though businesses handling sensitive data might need more robust security options.
In all honesty, the Standard plan doesn't add much to the security equation. You still get the same compliance-focused data deletion, but that's about it. For small businesses or freelancers who don't handle particularly sensitive information, this level of security often works fine, though some users might want additional protection layers.
The Teams plan, however, takes a small step forward by offering Single Sign-On (SSO) as an add-on feature. This optional security enhancement lets organizations better manage how their team members access Calendly. While it's helpful for companies that prioritize access control, having SSO as a separate purchase rather than a built-in feature can be a bit disappointing at this price point.
But the Enterprise security system is where Calendly really shows its muscle. This plan includes everything a large organization needs to maintain tight control over their scheduling system. The SCIM protocol support helps manage user access at scale, while domain and account controls give admins precise oversight of their Calendly environment. The Data Deletion API offers programmatic control over data management, and security reviews help ensure your setup meets compliance requirements.
👉 Note about security across these plans - while the basic data protection features work well, the jump from Teams to Enterprise is quite steep. Organizations needing moderate security enhancements might find themselves choosing between somewhat basic features or investing in the full Enterprise package.
Calendly pricing on support features
First of all, it's worth noting that every Calendly user gets access to the basics - their help center and community resources serve as a good starting point when you need answers. But here too there's differences according to what you pay. So, let's see:
With a Free plan you'll have 24/7 email support, which is pretty generous for a free tier. While response times might vary, it's helpful to have this lifeline when you're learning the ropes.
The Standard plan will add a layer of assistance with 24/7 chat support. This real-time help can make a big difference when you need quick answers about setting up a complex schedule or troubleshooting an integration. The combination of chat and email support gives you flexible options for getting help, though some users mention they'd like faster response times during peak hours.
Moving to the Teams plan doesn't actually change your support options - you'll have the same access to email and chat support as Standard users. While the support quality remains consistent, some teams might expect more dedicated assistance at this price point, especially when managing multiple users and more complex setups.
But Enterprise support is, predictably, the best spot to be. You get phone support for urgent issues and a dedicated account team to help with your specific needs. The personalized onboarding and implementation support helps larger organizations get up and running smoothly. Custom success metrics and milestones add another layer of attention, ensuring your organization gets the most from your investment.
👉 One note - while the jump from Standard to Teams doesn't upgrade your support options, the shift to Enterprise brings a significant improvement in personal attention. This setup means mid-sized organizations might need to weigh whether they can work with standard support channels or if they need to invest in Enterprise-level assistance.
Calendly cost: frequent questions
Does Calendly cost money?
Calendly won’t necessarily cost you money. It offers a free plan with basic features like one event type, one calendar integration, and unlimited meetings. However, for advanced features like multiple event types, integrations, and team management, you'll need to opt for a paid plan.
How much does Calendly cost?
Calendly's pricing ranges from free to $16 per seat per month (billed annually) for Teams. The Standard plan costs $10 per seat per month. For large organizations, the Enterprise plan starts at $15,000 per year. Prices may vary based on specific needs and customizations.
Is anything better than Calendly?
There are several great [Calendly alternatives](https://zeeg.me/en/blog/post/calendly-alternative), including Zeeg, Doodle, Acuity or SimplyBook.me. If you compare Calendly and Acuity, for example, you'll find the latter more complete, but also more complex. Zeeg, on the other hand, stands out as a compelling option, offering similar efficiency to Calendly, a good free plan, and more affordable advanced packages, all while ensuring GDPR compliance.
Is Calendly free worth it?
Calendly's free version can be a valuable tool to enhance your scheduling experience, despite limitations like having only one event type and basic integrations. It's cost-free yet offers a solid set of features, making it a popular choice for simplifying meeting and appointment setups.
What is the difference between free and paid Calendly?
The main differences between free and paid Calendly plans are the number of event types, integrations, and advanced features. Paid plans offer unlimited event types, multiple calendar connections, team management features, and integrations with tools like CRMs and payment processors.
What happens after the Calendly trial?
At the end of your 14-day trial, your account automatically downgrades to the Free tier. You can continue using Calendly with basic features. If you want to keep the extra features, you can upgrade to a paid plan anytime from your account's billing page.
What's the pricing for non-profit organizations?
Calendly may offer special pricing options for non-profit organizations. To explore these options, you'll need to contact Calendly's customer support team directly at support@calendly.com for details on non-profit pricing.
Which Calendly plan is best for individuals and solopreneurs?
For individuals and solopreneurs, the free plan might suffice, offering one event type and basic integrations. However, if you need features like multiple event types or advanced integrations, you may need to consider a paid plan. Alternatives like Zeeg also offer robust options for individual users.
Which Calendly plan should I choose for a small or medium business?
Small or medium businesses might find the free plan limiting. Depending on your needs, you may require features like team scheduling or multiple event types. The Standard or Teams plan could be more suitable. However, it's worth exploring [scheduling software for small businesses](https://zeeg.me/en/scheduling-software-for-small-businesses) to find the best fit for your specific requirements.
How to cancel Calendly subscription?
To cancel your Calendly subscription, log into your account, go to the Billing section, select "Cancel subscription," and follow the prompts. Your plan will remain active until the end of the current billing cycle. After cancellation, your account will revert to the Free plan.
Meet Zeeg, a complete Calendly alternative
There are many alternatives to using Calendly - for instance, if you build a website, a simple Wordpress booking plugin might do the trick. But it won't give you as many options as Calendly...or Zeeg, a new and complete scheduling platform. This German-made tool has a great feature set and takes data protection seriously, making it a solid choice for all kinds of users. This is why you should consider it:
- Wide range of important scheduling features. It offers a range of tools like online booking, automated appointment reminders, team schedule management, round robin scheduling, custom intake scheduling forms, and much more.
- Secure and compliant. Zeeg keeps your data and your customers' secure, using end-to-end encryption in data centers that are ISO27001 certified. That makes it safe worldwide, including in Europe (yes, it's fully GDPR-compliant). And if you're running a bigger operation, there's some serious tech muscle, with things like SAML SSO and SCIM.
- More affordable. Zeeg's Professional plan at $7 per month undercuts Calendly's Standard plan, priced at $10 per seat. Both offer features like group scheduling and custom alerts, but Zeeg is the most economical. The same goes for the next pricing plan, where Zeeg Business beats Calendly Teams.
- Advanced customization options. Zeeg lets you put your own spin on things. You can make it match your brand, plug it into your website, take payments directly, and make sure inquiries land in the right inbox. Professional and smooth scheduling.
- Simplified online presence. Zeeg's link-in-bio feature helps you juggle it all in one place. It's like a mini-website that follows you across platforms, letting you gather all your important links, profiles, and content under one roof. Perfect for social media enthusiasts or businesses with multiple online touchpoints.
- Multiple integrations, including iCloud and Google Calendar. Calendly doesn't connect to Apple iCloud Calendar, but Zeeg does; and not just with Apple, as you can sync Zeeg with many other tools, such as Google Calendar, Google Meet, Outlook Calendar, Zoom, Teams, Skype, PayPal, Zapier, etc.
Sources:
- Calendly's pricing page
- Calendly’s help page on subscription plans
- All prices and features were last checked on September 27, 2024
