Finding a CRM with solid appointment scheduling features can transform how you manage client relationships. These unified systems let you manage customer information and meeting schedules without having to switch between multiple platforms. Whether you're looking to upgrade your current setup or implement your first CRM scheduling software, choosing the right solution matters. In this guide, we'll examine the best CRM booking systems available in 2025, including integrated solutions and standalone options like Zeeg that easily connect with your existing CRM platform.
What to look for in a CRM with appointment scheduling
Before diving into specific CRM solutions, let’s take a look at what makes a great CRM scheduling system. The right appointment scheduling CRM should simplify your workflow, not complicate it. When exploring different options, pay attention to these key aspects:
Key features that make a great CRM scheduling software
A powerful CRM with appointment scheduling should typically include:
- Calendar synchronization: The system should connect with popular calendar applications (Google Calendar, Outlook, Apple Calendar) to prevent double-bookings.
- Automated reminders: Look for options that send automatic notifications to both your team and clients about upcoming meetings.
- Self-service booking: Client-facing booking pages allow customers to schedule appointments without back-and-forth emails.
- Resource management: The ability to manage meeting rooms, equipment, or staff availability.
- Custom scheduling rules: Options to set buffer times between meetings, define working hours, or block out unavailable dates.
- Mobile accessibility: Access to your schedule and customer information on the go.
Integration capabilities
The value of CRM scheduling software multiplies when it works with your existing tech stack. Consider:
- Integration with email marketing platforms to follow up with clients
- Connection to video conferencing tools like Zoom or Teams
- Compatibility with payment processors if you charge for consultations
- Data sharing with other business tools you use daily
User experience considerations
Even the most feature-rich CRM booking system will fail if it's too complicated. Evaluate:
- How intuitive the interface is for both your team and clients
- The learning curve for new users
- Customization options to match your brand
- Availability of mobile apps for on-the-go management
Pricing factors
CRM solutions with scheduling features come at various price points. When comparing costs:
- Look beyond the base price to understand what features are included
- Consider per-user pricing versus flat fees
- Check if there are limits on appointments, contacts, or users
- Evaluate if annual billing offers significant discounts
- Factor in any implementation or training costs
Now that we understand what makes a good CRM with scheduling capabilities, let's explore the top options available in 2025.
Best CRM scheduling softwares in 2025: An overview
Top 10 CRM systems with appointment scheduling
1. HubSpot
HubSpot brings together your marketing, sales, and customer service in one place, with appointment scheduling added into the package. The scheduling tool itself doesn't do a lot of wonders, but it still works well.
You'll create booking links that display your real availability, which you can share with clients via email or embed on your website. When someone books a meeting, it automatically syncs with Google Calendar or Office 365 to prevent scheduling conflicts. But what's particularly helpful is how the system connects each appointment to your existing customer records - which gives you context for every conversation.
Before jumping on a call, you can quickly take a look at past emails, support tickets, or deal status without digging through different platforms. This connection between your CRM calendar and customer data helps teams have more informed conversations.
Key features
- Customizable booking pages that match your brand
- Team scheduling with fair distribution options
- Built-in video conferencing links (works with Zoom)
- Email reminders sent automatically
- Meeting form questions to gather info beforehand
- Mobile app access to your schedule
Pricing
- Free plan: Basic CRM with limited scheduling features
- Starter: $20/month for 2 users
- Professional: $890/month for Marketing Hub, $450/month for Sales Hub
- Enterprise: Starts at $3,600/month for Marketing Hub
While HubSpot Meeting Scheduler is available on all plans (including the free one), the features you get vary significantly. The free plan gives you basic scheduling with limited customization, while paid plans unlock advanced features like team scheduling, custom questions, and deeper CRM integration.
⚠️ The pricing structure isn't the most straightforward. These prices are for the entire HubSpot hub at each tier, not just the meeting scheduler. While the free CRM scheduling features might work for very small teams, you'll likely outgrow them quickly. The big jump between Starter and Professional tiers catches many growing businesses off guard.
Best suited for
HubSpot makes sense if you want your appointment booking system fully integrated with your marketing and sales tools (and have the budget for it). It's ideal for businesses that value having customer data and scheduling in one unified system.
Pros
- Single platform for marketing, sales and booking
- Clean, intuitive interface
- Solid automation capabilities
- Helpful reporting on meeting outcomes
- Continually adding new features
Cons
- Steep price increases between tiers
- Year-long contracts required at higher levels
- Important features locked behind expensive plans
- Can feel like overkill for simple scheduling needs
👉 Want to know more? Read our detailed comparison of Calendly vs HubSpot Meeting Scheduler to see which might work better for your business.
2. Zoho Bookings
Zoho CRM has built a reputation as a flexible, affordable CRM system that works well for businesses of all sizes. When it comes to appointment scheduling, Zoho offers Zoho Bookings, which integrates with their CRM platform.
This CRM scheduling software combines customer management with booking capabilities. The integration between Zoho CRM and Bookings creates a smooth workflow where appointment information automatically syncs with your customer database. This means every booked meeting includes context about the client's history, preferences, and past interactions.
What makes Zoho's take to CRM and scheduling stand out is its AI-powered setup. The system intelligently customizes your booking dashboard based on your business type, and adapts labels for staff, resources, and meeting types to match your specific needs. This smart contextual take helps you get up and running quickly without manual configuration.
Key features
- Custom booking pages with your branding
- Calendar synchronization across platforms
- Flexible scheduling rules (work hours, break times)
- Payment collection before appointments
- Team management capabilities
- Cancellation policies and booking window limits
- AI-assisted setup process
Pricing
- Zoho CRM: Starts at $14/user/month
- Zoho Bookings: Basic tier at $8/month, Premium tier at $12/month
The combination provides excellent value compared to all-in-one platforms that charge high prices. You can start with basic functionality and scale up as needed without breaking the bank.
Best suited for
Zoho works especially well for growing businesses that want CRM with scheduling capabilities without the enterprise-level price tag. It's ideal for companies looking to automate their appointment booking while connecting it to their sales cycle.
Pros
- Affordable pricing with clear tiers
- Reduces back-and-forth emails with self-scheduling
- Strong integration between CRM and booking system
- AI helps customize the booking experience
- Payment collection options built in
Cons
- More limited marketing automation than some competitors
- Interface sometimes feels less smooth than other alternatives
- May require more setup time than all-in-one solutions
3. Nimble CRM
Nimble refers to itself as a CRM focused on relationships with appointment scheduling capabilities that support your sales and outreach efforts. This CRM system stands out by emphasizing the "R" in CRM – helping teams manage and nurture relationships rather than just tracking data.
The platform offers a full grasp to contact management with scheduling integrated throughout the workflow. What makes Nimble's CRM booking system especially effective is how it combines contact enrichment with scheduling. The system automatically finds social profiles, email addresses, and other details for your contacts, and gives you valuable context when scheduling and conducting meetings.
Nimble's "Today Page" dashboard gives you a quick overview of your appointments, sales pipeline, activities, and email stats – helping you prioritize your daily schedule without switching between different tools. The CRM calendar syncs with both Microsoft and Google ecosystems to make sure your appointments stay updated across all platforms.
Key features
- Contact enrichment that automatically finds social profiles and contact info
- Browser extensions that work where you do (LinkedIn, Gmail, etc.)
- Unified inbox for email conversations and scheduling
- Activity management for tracking appointments and follow-ups
- Fully customizable workflows and automations
- Email sequence capabilities for follow-up communications
Pricing
- $24.90 per user/month (all features included)
Nimble offers single pricing with all features included in a single plan. This transparency makes it easier to budget for your CRM scheduling software without worrying about hidden costs or feature limitations.
Best suited for
Nimble works especially well for sales teams and small businesses that want to combine relationship management with appointment scheduling. It's ideal for companies that prospect heavily on social media and need scheduling that connects directly to their outreach efforts.
Pros
- All-inclusive pricing with no feature tiers
- Strong integration with Microsoft 365 and Google
- Works where you work with browser extensions
- Automated contact enrichment saves research time
- Combines scheduling with relationship management
Cons
- Less specialized scheduling features than dedicated tools
- May require additional setup to maximize scheduling efficiency
- More focused on sales than service appointment management
- Limited customization for booking pages compared to specialized tools
3. Bloom
Bloom brings a fresh view to CRM scheduling with tools specifically designed for freelancers and independent professionals. This platform focuses on streamlining the entire booking process – from appointment scheduling to contract signing and payment collection – all within a single client-friendly interface.
What separates Bloom's CRM system from others is its emphasis on converting prospects into paying clients quickly. The platform eliminates the typical back-and-forth email exchanges by offering booking forms that handle every aspect of client onboarding. This take on CRM appointment scheduling can turn what might normally take a week of communication into a single, smooth interaction.
Bloom's booking system integrates directly with your calendar, which allows you to set your availability and avoid scheduling conflicts. You can specify open hours, blackout dates, and even whitelist specific time slots for special offerings like mini-sessions or consultations. This flexibility makes it especially valuable for service providers with variable scheduling needs.
Key features
- Complete booking forms with package selection and add-ons
- Contract signing integrated into the booking process
- Payment collection during scheduling
- Calendar synchronization with customizable availability
- Direct website embedding options
- Custom booking URLs for different services
- Client relationship management tools
- Automated follow-up campaigns
Pricing
- Basic: $14/month
- Professional: $34/month
- Premium: $66/month
The tiered pricing structure lets you start with essential scheduling features and expand as your business grows. Even the basic plan includes core CRM booking functionality.
Best suited for
Bloom works exceptionally well for freelancers, photographers, coaches, and other service professionals who want to simplify their client booking process. It's ideal for businesses where scheduling appointments typically involves selecting packages, signing agreements, and collecting payments.
Pros
- Combines scheduling, contracts, and payments in one flow
- Multiple embedding options for your website and social profiles
- Client management beyond just scheduling
- Customizable availability for different service types
- Professional look that enhances client experience
Cons
- More focused on service professionals than larger organizations
- Less robust in non-scheduling CRM features than some alternatives
- Limited team collaboration features compared to enterprise solutions
- Fewer integrations with other business tools
5. HoneyBook
HoneyBook offers a true CRM system with appointment scheduling capabilities built specifically for service-based businesses and freelancers. Unlike basic scheduling tools, HoneyBook's CRM scheduling software provides a complete client management experience that begins with booking and extends through the entire project lifecycle.
What sets HoneyBook apart in the CRM calendar space is how it integrates scheduling with broader business processes. The platform allows you to create client-facing schedulers that connect directly to payment forms, contracts, and automated workflows. This integration means that when a client books time with you, they can also complete other essential steps like signing agreements or making deposits.
The scheduling tool itself offers considerable flexibility. You can create multiple session types with different durations, locations (in-person, video, phone), and availability windows. Time buffers make sure you're never rushing between appointments, while customizable booking forms gather the information you need before meetings.
Key features
- Branded scheduling pages matching your visual identity
- Multiple session types for different meeting needs
- Integration with contracts and payment processing
- Time buffers before and after appointments
- Custom confirmation messages and reminders
- Complete workflow automation once appointments are booked
- Client portals for ongoing communication
Pricing
- Starter: $19/month
- Essentials: $39/month
- Premium: $79/month
All plans include core scheduling features, with higher tiers adding more advanced automation, branding options, and team capabilities.
Best suited for
HoneyBook is for creative professionals, event planners, coaches, and service providers who need more than just scheduling. It's ideal for businesses where client bookings typically kick off longer relationships that require contracts and ongoing project management.
Pros
- Complete client experience from booking through payment
- Strong branding options that put your business first
- Powerful automation reduces administrative work
- Smooth connection between scheduling and contracts
- In-depth tracking of client communications
Cons
- Steeper learning curve than simpler scheduling tools
- More expensive than standalone booking systems
- Limited customization for larger teams with complex needs
- Some users report occasional interface challenges
- May be more comprehensive than very small businesses need
6. ChiliCal
Chili Piper has carved out a specialized niche in the CRM scheduling space by focusing specifically on B2B sales teams. Its ChiliCal scheduling component offers intelligent appointment booking capabilities designed to convert more leads and speed up sales cycles through efficient meeting management.
What makes Chili Piper stand out from other CRM booking systems is its AI-powered air to scheduling. The platform uses artificial intelligence to optimize meeting arrangements, prioritize high-value appointments, and route leads to the right team members. This intelligence helps sales teams focus their time on the most promising opportunities rather than getting bogged down in scheduling logistics.
The system eliminates friction in the booking process. Prospects can schedule meetings in just one click directly from your website, marketing emails, or other touchpoints. This significantly reduces the chance that interested leads will drop off before booking a conversation with your sales team.
Key features
- AI-powered scheduling optimization
- One-click instant booking capabilities
- Meeting prioritization based on lead value
- Team routing with round-robin distribution
- Automated rescheduling options
- Deep integrations with Salesforce and HubSpot
- Reliable time zone detection
Pricing
- Starts at $15 per user per month for basic features
- Premium plans available for larger teams
The pricing structure can be complex, with different tiers depending on your specific needs and team size. Enterprise options are available for larger organizations.
Best suited for
Chili Piper works best for B2B sales teams that prioritize lead conversion and efficient meeting management. It's also useful for companies using Salesforce or HubSpot as their primary CRM system who want deeper scheduling integration.
Pros
- Specialized features for sales-driven organizations
- AI assistance for optimizing meeting arrangements
- Smooth one-click booking experience for prospects
- Intelligent routing sends leads to the right team members
- Strong integration with major CRM platforms
Cons
- Less suitable for service businesses outside B2B sales
- Servers located in the US (potential GDPR considerations)
- Interface only available in English
- More complex pricing model compared to alternatives
- Learning curve for setting up advanced routing rules
7. Appointedd
Appointedd offers what they call "the world's most flexible online booking system," combining CRM capabilities with scheduling features. This platform stands out for its focus on creating personalized booking experiences that drive meaningful customer engagement.
What makes Appointedd's CRM scheduling unique is how it centralizes customer data around the booking process. The system automatically generates detailed customer profiles from appointment information, and creates an in-depth view of each client's history, preferences, and interactions. This integration of CRM and scheduling helps businesses deliver more personalized service and targeted marketing.
The booking flow itself is highly customizable. You can add specific fields and questions to your booking forms, and collect exactly the information you need from customers during the scheduling process. These custom CRM fields help you gather relevant details for your business and services, with options to mark certain fields as required or optional.
Key features
- Customer profiles with detailed booking history
- Custom fields for personalized booking forms
- Notes functionality for tracking customer preferences
- Digital audit trails for appointments and communications
- Direct messaging from customer profiles
- Team calendar management with resource allocation
- Marketing tools that leverage booking data
Pricing
- Self-serve: From $22/month per bundle (1 calendar, 1 user)
- Enterprise: Custom pricing for large businesses
The self-serve plan includes unlimited booking widgets, branded reminder emails, and quick setup. Enterprise customers receive dedicated account management, SLAs, and quarterly data insights. All plans offer a 14-day free trial with no credit card required.
Best suited for
Appointedd works especially well for service businesses. Its flexibility makes it suitable for various industries, from retail and beauty to professional services and healthcare.
Pros
- Highly customizable booking experience
- Strong focus on customer data management
- Automatic creation of customer profiles from bookings
- Detailed tracking of appointment history
- Communication tools built into the platform
- Marketing capabilities that leverage booking data
Cons
- May have more features than very small businesses need
- Some users report a learning curve with advanced features
- Less specialized for specific industries than some alternatives
- Limited integrations compared to some larger platforms
- Interface sometimes feels less modern than newer competitors
8. Bitrix24
Bitrix24 takes a different take to CRM scheduling by offering it as part of a complete business collaboration platform. Rather than focusing only on appointment booking, Bitrix24 offers calendar tools within a bigger ecosystem that includes CRM, project management, communication, and more.
The calendar functionality in Bitrix24's CRM system comes with a lot of team-oriented features. The platform makes group scheduling especially efficient with its "open slots" feature, which allows team members to view each other's availability and pick convenient meeting times without lengthy back-and-forth messages. This makes internal coordination easier while also simplifying client appointment scheduling.
One of the most practical aspects of Bitrix24's CRM calendar is its time zone management. The system automatically accounts for different time zones when scheduling meetings with team members or clients in various locations. This prevents the common problem of accidentally booking meetings at inconvenient hours for some participants.
Key features
- Team calendar sharing with visibility controls
- Open slots for simplified scheduling
- Time zone awareness for global teams
- Recurring event scheduling for regular meetings
- Instant online meeting launches from calendar events
- iCalendar integration for external calendar systems
- Mobile access to scheduling tools
- Confirmation options via email, messenger, or SMS
Pricing
- Free: Basic calendar features with limited users
- Basic: $49/month for 5 users
- Standard: $99/month for 50 users
- Professional: $199/month for 100 users
- Enterprise: $399/month for 250+ users
The pricing structure is based on organization size rather than per-user fees, making it potentially very cost-effective for growing teams.
Best suited for
Bitrix24 works well for businesses that need CRM scheduling as part of a complete collaboration solution. It's especially valuable for teams that work across multiple locations or time zones who need to coordinate internal meetings and manage client appointments.
Pros
- In-depth platform that goes beyond just scheduling
- Cost-effective for teams due to organization-based pricing
- Strong collaborative features for internal coordination
- Time zone handling reduces scheduling mistakes
- Free version available for basic needs
- Mobile apps for on-the-go calendar management
Cons
- Interface can feel overwhelming with so many features
- Learning curve higher than other scheduling tools
- Calendar features less specialized than standalone options
- Some users report occasional performance issues
- May be more than needed for simple scheduling requirements
9. Pipedrive
Pipedrive is a sales-focused CRM system with a built-in meeting scheduler that integrates directly with your sales pipeline. The platform brings efficiency to CRM scheduling to focus on converting prospects into customers through efficient meeting management.
What makes Pipedrive's scheduling tool valuable is how it connects directly to your deals and sales activities. The meeting scheduler is designed to fit into your sales process, which allows you to propose meeting times directly from contact records or email conversations. When prospects book appointments, these are automatically linked to the relevant deals in your pipeline.
The system offers two options to sharing your availability: "general availability" for recurring time blocks when you're typically free, and "specific times" for offering particular slots for individual meetings. This flexibility helps you balance regular availability with targeted scheduling for high-priority prospects.
Key features
- Direct integration with your sales pipeline
- Calendar synchronization to prevent double-bookings
- Video conferencing integration (Zoom, Google Meet, Teams)
- Buffer time settings between meetings
- Customizable meeting details and fields
- Website embedding options
- Email integration for sharing availability
Pricing
- Essential: Starts at €14/month/user (scheduler not included)
- Advanced: From €39/month/user (limited to one availability link)
- Professional: From €49/month/user (unlimited availability links)
- Enterprise: From €99/month/user (full scheduling capabilities)
The meeting scheduler is only available on Advanced plans and higher, with full functionality requiring Professional or Enterprise subscriptions.
Best suited for
Pipedrive works best for sales-focused teams that want scheduling directly connected to their pipeline management. It's particularly effective for businesses where most meetings are part of a clearly defined sales process.
Pros
- Easy integration with sales pipeline tracking
- Saves time by eliminating scheduling back-and-forth
- Reduces no-shows with automated reminders
- Improves pipeline visibility with connected meetings
- Prevents double-bookings with calendar sync
Cons
- Not available on lower-tier plans
- Limited to one availability link on Advanced plan
- No payment collection for appointments
- Not available for Leads (only Deals)
- Less customization than specialized tools
- No team scheduling across multiple calendars
10. Engagebay
EngageBay is an affordable all-in-one CRM with strong appointment scheduling capabilities. The platform combines sales, marketing, and customer service tools with practical booking features to create a complete relationship management solution.
What makes EngageBay's CRM booking system stand out is its focus on eliminating scheduling friction while maintaining affordability. The platform allows leads to book meetings directly through customizable calendars, automatically syncing with Google or Office 365 to ensure your availability stays current. This view keeps your calendar full without the endless back-and-forth emails typically involved in scheduling.
The system offers flexibility in how you view and manage appointments. The customizable calendar interface lets you organize your schedule in the way that works best for you, while the list view makes it easy to mark appointments as completed, canceled, or no-shows for accurate tracking.
Key features
- Two-way calendar synchronization
- Automated confirmation and reminder emails
- Time zone adaptation for international scheduling
- Team member calendars with independent schedules
- Website embedding capabilities
- Mobile app access for on-the-go management
- Unlimited appointment scheduling without restrictions
Pricing
- Free: $0 (basic CRM with limited scheduling)
- Basic: $14.99/user/month (paid yearly)
- Growth: $64.99/user/month
- Pro: $119.99/user/month
All in all, EngageBay is a cost-effective alternative to more expensive platforms like HubSpot and Salesforce while offering similar functionality.
Best suited for
EngageBay works well for growing businesses that need CRM capabilities with integrated scheduling but don't want to pay enterprise-level prices. It's ideal for companies looking to consolidate their marketing, sales, and service tools into one platform.
Pros
- All-in-one solution at affordable prices
- Direct booking
- Automated email workflows for confirmations and reminders
- International scheduling with time zone adaptation
- Unlimited appointments without restriction as you grow
- Mobile accessibility for managing schedules on the go
Cons
- Less established than some bigger-name competitors
- Interface occasionally feels less smooth
- Mobile app has fewer features than desktop version
- Limited integrations compared to larger platforms
- May have more features than very small businesses need
How to choose the right CRM system with scheduling for your business
Finding the right CRM with scheduling features for your business doesn't have to be complicated. Here's what to focus on when making your decision:
Assess what you actually need
Before jumping into a new system, take a step back and think about what problems you're trying to solve:
- Are you tired of the back-and-forth emails to schedule meetings?
- Do you need to connect your scheduling with your sales pipeline?
- Are you looking to reduce no-shows with automatic reminders?
- Do you need to collect payments when clients book?
Be honest about which features are must-haves versus nice-to-haves. Many businesses end up paying for advanced functionality they never use.
Watch your budget
CRM systems range from free to hundreds of dollars per user each month. Consider:
- What's your realistic budget per user?
- Can you start with a basic plan and upgrade later?
- Are there hidden costs for implementation or extra features?
- Would paying annually save you significantly?
Remember, expensive doesn't always mean better. Some affordable options might have all the scheduling features you need without the premium price tag.
Think about your team
Your team's size and technical comfort level matter:
- How many people need access to the scheduling system?
- Is your team tech-savvy or will they need something simple?
- Do you need specialized scheduling for different team members?
- Will you add more users in the coming year?
If your team struggles with complex software, even the most powerful CRM won't help if no one uses it properly.
Consider your industry
Some businesses have specialized scheduling needs:
- Do you need HIPAA compliance for healthcare?
- Are you scheduling services that require specific resources?
- Do you need to book group appointments or classes?
- Is recurring appointment booking important for your business?
Many CRMs have industry-specific features or can be customized to fit your particular workflow.
At the end of the day, the best CRM scheduling software is the one your team will actually use. Start with a free trial when possible, and don't be afraid to switch if your first choice isn't working out.
Meet Zeeg: The dedicated appointment scheduling solution
CRMs and scheduling software aren't the same thing, but many CRMs come with their own scheduling capabilities built-in. However, they're not specialized in appointment booking, and might be missing important scheduling features you need for your business. That's where Zeeg comes in handy, as its advanced booking options can integrate with your favorite CRM while offering the specialized scheduling tools many businesses need.
While the CRMs we've explored offer valuable scheduling capabilities, many businesses find that a dedicated scheduling solution offers more flexibility and specialized features. Zeeg focuses on doing one thing exceptionally well: making appointment booking smooth and efficient. The platform offers advanced scheduling features like customizable booking pages, automated reminders, and payment collection - all while connecting with your CRM to keep customer data in sync.
The advantage of using Zeeg alongside your CRM lies in its specialized nature. You get the complete customer relationship management of your preferred CRM combined with Zeeg's powerful scheduling capabilities. This offers you more scheduling options than what's built into most CRMs, without forcing you to change your existing customer management system.
Zeeg also stands out for its GDPR compliance, which makes it an ideal choice for businesses concerned about data privacy. The platform offers both free and affordable paid plans to make it accessible for businesses of all sizes.
Conclusion
The right CRM scheduling software can transform how you manage client relationships and appointments. Whether you opt for an all-in-one solution like HubSpot or Zoho CRM, or pair your existing CRM with a dedicated scheduling tool like Zeeg, the key is finding a system that fits your specific business needs.
Today's CRM booking systems offer more than just calendar management - they provide valuable insights into customer behavior, streamline your sales process, and help you deliver better service. By eliminating scheduling friction, you'll save time, reduce no-shows, and create more opportunities to connect with clients.
Ready to simplify your scheduling process? Try Zeeg for free today and experience the difference a specialized appointment scheduling solution can make for your business. With its user-friendly interface, strong features, and smooth CRM integration, Zeeg helps you focus on what matters most: building meaningful client relationships.
