Looking for Microsoft Bookings alternatives? You're not alone. While Microsoft Bookings works well within Microsoft 365, many teams need more flexibility, better customization, or features that work beyond the Microsoft environment.
In this guide, we'll have a look at the top 13 alternatives to Microsoft Bookings available in 2025, including Zeeg – a secure, GDPR-compliant scheduling solution that offers advanced features at competitive prices.
First, let’s understand Microsoft Bookings
Before taking a look at Microsoft Bookings alternatives, it's important to understand Microsoft Bookings' capabilities and limitations. As part of Microsoft 365, the appointment scheduling tool helps businesses manage bookings through integration with Outlook and the whole Microsoft environment.
Core features
- Online booking pages for customer appointments
- Calendar synchronization with Outlook
- Staff scheduling and availability management
- Automated email notifications and reminders
- Basic reporting and analytics
- Customer information management
- Resource and room scheduling
- Team coordination tools
What to look for in an alternative
- Integration capabilities: Look for platforms that connect with your existing tools, from Google Workspace to video conferencing solutions
- Customization options: Make sure the solution allows thorough branding of booking pages and communications
- Team features: Verify the availability of collaborative tools like shared calendars and automated scheduling
- Value for money: Compare pricing structures, including free tiers and premium features
- Support quality: Check the availability and responsiveness of customer support
👉 Read more to know how to use Microsoft Bookings
Microsoft Bookings alternatives: Overview
Microsoft Bookings alternatives in 2025
1. Zeeg - The Microsoft alternative that puts appointments first
While exploring Microsoft alternatives, many businesses discover they need more than just productivity tools – they need systems that actually work together. Zeeg addresses this gap by building customer relationship management around appointment scheduling to create the integration that Microsoft lacks.
Unlike Microsoft's approach of connecting separate tools through other integrations, Zeeg treats booking and CRM as one unified process. When a prospect books an appointment through your scheduling link, they're automatically caught in your CRM pipeline. Conversation notes from that meeting remain permanently linked to their record, and follow-up automation runs without requiring additional setup or third-party connections.
Key features
- Integrated appointment booking: Schedule meetings that automatically create CRM records
- German data centers: Full GDPR compliance with servers exclusively in Germany
- Custom objects: Create unlimited custom fields without Enterprise pricing barriers
- Native calendar sync: Direct integration with Exchange and Apple Calendar
- Automated follow-up: Conversation notes and next steps link permanently to customer records
- Multi-user coordination: Team scheduling with automatic participant synchronization
- White-label branding: Customers see only your brand throughout the booking process
Pros and cons
✅ Fully GDPR-compliant with European data hosting
✅ More affordable than Microsoft Bookings (requires Microsoft 365)
✅ Clean, professional booking pages with customization
✅ Wide range of calendar and tool integrations
✅ Smart routing with intake forms
✅ Automated reminders and follow-ups
✅ Meeting analytics included
❌ Newer to the market
❌ Mobile app in development
Zeeg offers clear, simple pricing that works for different team sizes:
- Free: Two scheduling pages, unlimited 1:1 meetings
- Professional: $10/user/month
- Business: $16/user/month
- Enterprise: Custom pricing for large teams
Each paid plan comes with a 14-day trial period. The Professional plan typically suits most businesses, and offers features like custom branding, unlimited appointments, and essential integrations. For growing teams, the Business plan adds more features like routing forms and unlimited scheduling pages.
2. SimplyBook.me - A Microsoft Bookings alternative for service businesses
Service-based businesses often require more specialized features than Microsoft Bookings can provide. SimplyBook.me delivers scheduling capabilities specifically designed for healthcare providers, wellness centers, and professional service firms looking for alternatives to Microsoft Bookings.
Key features
- Service-specific booking forms and intake questionnaires
- Location management for multiple venues
- Point-of-sale system integration
- Marketing tools with loyalty programs
- HIPAA-compliant data handling
- Customer profile management
- QuickBooks and accounting integration
The platform works well for handling multi-service operations, especially when compared to Microsoft Bookings' limited service options. Clients can easily select specific services, choose their preferred staff member, and complete payments during the booking process. Moreover, the built-in marketing features support business growth through gift cards, loyalty programs, and promotional campaigns.
Pros and cons
✅ Advanced service management features
✅ Built-in marketing and loyalty tools
✅ HIPAA compliance for healthcare providers
✅ Strong accounting software integration
❌ Booking limits on every plan tier
❌ More complex setup process
❌ Basic plan restricted to 5 staff members
❌ Higher learning curve for new users
Pricing
- Free: Up to 50 bookings monthly
- Basic: $8.25/month (annual billing) or $9.90 (monthly)
- Standard: $24.90/month (annual) or $29.90 (monthly)
- Premium: $49.90/month (annual) or $59.90 (monthly)
3. Chili Piper - Microsoft Bookings alternative for sales teams
Moving from Microsoft Bookings' basic appointment features, Chili Piper transforms the scheduling process into a powerful sales conversion tool. Sales teams focusing on lead qualification find particular value in this Microsoft Bookings alternative's ability to turn meeting scheduling into a strategic advantage.
Key features
The platform's sales-focused approach brings specialized capabilities:
- Intelligent lead qualification forms
- Territory-based routing rules
- Real-time meeting booking via chat
- Two-way CRM synchronization
- Advanced distribution logic
- Pipeline analytics dashboard
- Sales team performance tracking
- Instant meeting scheduling from emails
Through routing capabilities, Chili Piper makes sure high-value prospects connect with the right sales representatives immediately. For example, enterprise-level inquiries automatically route to senior account executives, while smaller accounts seamlessly flow to appropriate team members.
Pros and cons
✅ Advanced lead conversion tools
✅ Deep Salesforce integration
✅ Smart territory management
✅ Wide range of routing options
✅ Real-time availability updates
❌ Higher price point than other Microsoft Bookings alternatives
❌ Limited non-sales features
❌ Steep learning curve
❌ Complex pricing structure
Pricing
- ChiliCal: $15/user/month for basic scheduling
- Concierge: $30/user/month for lead qualification
- Chat: $30/user/month for website engagement
- Complete Platform: $72/user/month for all features
👉 Read more:
4. YouCanBook.me - Simple Microsoft Bookings alternative
For teams searching for simplicity over Microsoft Bookings' complex interface, YouCanBook.me gives you just that: Simple, uncomplicated scheduling functionality. By focusing on core scheduling needs, this platform helps professionals avoid the overwhelming feature sets often found in enterprise solutions.
Key features
Rather than matching Microsoft Bookings' extensive toolkit, YouCanBook.me concentrates on essential scheduling elements:
- Streamlined booking pages
- Flexible availability rules
- Automated email notifications
- Simple payment collection
- Basic team coordination
- Custom booking forms
- Time zone management
- Calendar syncing options
The platform's best asset lies in its easy approach to scheduling management. Instead of navigating through multiple menus and settings, users simply connect their calendars, customize their booking pages, and start sharing links with clients or colleagues. Time zone handling demonstrates this simplicity perfectly. While Microsoft Bookings often requires manual adjustment, YouCanBook.me automatically detects and adjusts times for both hosts and attendees, eliminating confusion around international meetings. Small teams espeicially benefit from the platform's collaborative features. Calendar sharing among team members flows naturally, while automated notifications keep everyone informed about new bookings, changes, or cancellations.
Pros and cons
✅ Quick setup process
✅ Clear, intuitive interface
✅ Reliable notification system
✅ Effective time zone handling
✅ Simple team coordination
❌ Limited customization options
❌ Basic reporting capabilities
❌ Fewer integration choices
❌ Minimal advanced features
Pricing
- Free: Basic scheduling features
- Individual: $7.20/month (2-year billing)
- Professional: $10.40/month (2-year billing)
- Teams: $14.40/member/month (2-year billing)
Starting with the free plan allows users to test basic functionality with one calendar connection. Moving to Individual unlocks two calendar connections and custom branding. Professional users gain access to six calendar connections and ten booking pages, while Teams enables multiple connections per member and round-robin scheduling.
5. Google Calendar - Microsoft Bookings alternative for Google users
Fed up with Microsoft Bookings' limited integration options? Google's appointment scheduling solution bridges the gap by embedding scheduling directly into Google Calendar. This native approach serves organizations already invested in the Google ecosystem, offering seamless connectivity without additional software.
Key features
The scheduler's deep integration with Google's suite provides essential tools:
- Direct Google Calendar embedding
- Instant Google Meet generation
- Built-in Gmail notifications
- Automatic time zone detection
- Multiple calendar views
- Buffer time settings
- Team availability coordination
- Custom appointment types
Throughout the scheduling process, Google's native integration gets rid of common friction points. When clients book appointments, the system automatically creates Google Meet links, sends Gmail notifications, and updates calendars - tasks that often require multiple steps in Microsoft Bookings.
Pros and cons
✅ Native Google tools integration
✅ Automatic Meet link creation
✅ Simple calendar syncing
✅ Built-in email notifications
✅ Simple setup for existing users
❌ Requires Business Standard plan
❌ Basic customization tools
❌ Limited external integrations
❌ No standalone option
Pricing
- Business Standard: $12/user/month
- Business Plus: $18/user/month
- Enterprise: Custom pricing
👉 Read more: How to Use Google Calendar Effectively: Complete Guide for 2025
6. HubSpot - CRM-focused Microsoft Bookings alternative
If you want more than Microsoft Bookings' basic calendar integration, this is for you: HubSpot's Meeting Scheduler transforms scheduling into a sales and marketing tool. By connecting appointment booking directly with customer relationship management, this Microsoft Bookings alternative helps teams track relationships throughout the entire customer journey.
Key features
- Full HubSpot CRM integration
- Contact activity tracking
- Automated lead scoring
- Meeting analytics dashboard
- Team calendar coordination
- Round-robin assignment
- Custom booking rules
- Pipeline tracking
Every scheduled meeting adds to customer profiles within HubSpot's CRM. When prospects book time slots, their information automatically updates existing records, giving teams valuable context before conversations begin. Meanwhile, automated workflows nurture relationships by sending personalized follow-ups after meetings.
Pros and cons
✅ Deep CRM functionality
✅ Detailed meeting data
✅ Lead tracking capabilities
✅ Team coordination tools
✅ Marketing automation options
❌ Complex for basic scheduling
❌ Higher cost for full features
❌ Limited standalone value
❌ Steeper learning curve
Pricing
- Free Tools: Basic scheduling
- Hub Starter: $15/user/month
- Hub Professional: $90/user/month
👉 Read more:
- HubSpot Meeting Scheduler vs Calendly
- What's Hubspot CRM and what's it good for?
- Best Hubspot CRM alternatives
7. Setmore - Budget-friendly Microsoft Bookings alternative
Small businesses searching for a cost-effective Microsoft Bookings alternative often land on Setmore. Through its generous free plan and simple approach, this platform helps teams manage appointments without straining their budget.
Key features
Despite its affordable pricing, Setmore offers strong scheduling tools:
- Multi-staff calendar management
- Social media booking integration
- Customer database system
- Basic email and SMS reminders
- Payment processing options
- Custom booking page
- Staff login controls
- Video meeting links
Unlike Microsoft Bookings' requirement for a Microsoft 365 subscription, Setmore's free tier supports up to four staff members with unlimited appointments. Social media integration adds another valuable dimension, enabling customers to book directly through Facebook and Instagram profiles.
Pros and cons
✅ Generous free tier
✅ Social platform integration
✅ User-friendly interface
✅ Affordable paid plans
✅ Quick setup process
❌ Basic customization tools
❌ Limited reporting options
❌ Simple automation features
❌ Basic team management
Pricing
- Free: Up to 4 users, unlimited appointments
- Pro: $5/user/month (annual billing)
- Team: $5/user/month (annual billing)
8. Calendly - Popular Microsoft Bookings alternative
Teams transitioning from Microsoft Bookings frequently consider Calendly for its approach to scheduling. This widely-recognized Microsoft Bookings alternative strips away complexity, focusing instead on getting teams up and running quickly with minimal setup time.
Key features
Calendly balances simplicity with practical functionality:
- One-click scheduling links
- Calendar integration options
- Group event coordination
- Automated notifications
- Custom booking rules
- Team scheduling tools
- Payment collection
- Basic workflows
Setting up scheduling pages takes just minutes - a refreshing change from Microsoft Bookings' more involved process. The platform automatically checks availability across connected calendars, preventing double bookings while maintaining separate calendars for different meeting types.
Pros and cons
✅ Quick implementation
✅ Clean interface design
✅ Essential integrations
✅ Group scheduling tools
✅ Reliable notifications
❌ No new Apple Calendar connections
❌ Basic customization on lower tiers
❌ Higher team pricing
❌ Restricted free plan
Pricing
- Free: $0/month
- Standard: $10/user/month
- Teams: $16/user/month
- Enterprise: From $15,000/year
9. Doodle - Group scheduling Microsoft Bookings alternative
While Microsoft Bookings works well for individual appointments, Doodle takes a different approach by focusing on group scheduling coordination. Through its poll-based system, this Microsoft Bookings alternative simplifies the often complex process of finding meeting times that work for multiple participants.
Key features
Rather than replicating Microsoft Bookings' appointment system, Doodle focuses on group coordination:
- Meeting polls creation
- Participant voting system
- Time zone synchronization
- Calendar integrations
- Basic booking pages
- Team availability tracking
- Anonymous polling options
- Custom branding tools
The platform's polling system turns complicated group scheduling into a democratic process. After suggesting several time slots, participants vote on their preferred options, eliminating the usual back-and-forth of group scheduling. This approach proves particularly valuable for teams coordinating across different organizations or time zones.
Pros and cons
✅ Simple poll creation
✅ Efficient group coordination
✅ Time zone management
✅ No participant accounts needed
✅ Quick voting process
❌ Limited service scheduling
❌ Basic free version
❌ Few advanced features
❌ Dated interface design
Pricing
- Free: Basic polling
- Pro: $6.95/month (annual billing)
- Team: $8.95/user/month (annual billing)
👉 Read more:
10. Thryv - All-in-one Microsoft Bookings alternative
Unlike Microsoft Bookings' narrow focus on scheduling, Thryv expands into business management territory. This Microsoft Bookings alternative combines scheduling functionality with customer management, marketing tools, and payment processing - creating a unified hub for business operations.
Key features
Beyond basic scheduling, Thryv incorporates broad business management tools:
- Client relationship tracking
- Marketing campaign tools
- Payment processing system
- Document management
- Appointment scheduling
- Customer communications
- Social media integration
- Review management
Small businesses appreciate how the platform centralizes various operations. Instead of juggling Microsoft Bookings alongside separate marketing and payment tools, Thryv brings these functions together under one dashboard. Customer interactions flow naturally from initial scheduling through payment and follow-up.
Pros and cons
✅ Complete business toolkit
✅ Marketing automation
✅ Payment processing
✅ Customer management
✅ Mobile application
❌ Complex interface
❌ Higher pricing
❌ Overwhelming features
❌ Basic scheduling tools
Pricing
- Business Center: From $228/month. Yes, you need to pay a lot for this one.
11. Acuity - Healthcare Microsoft Bookings alternative
Health and wellness professionals frustrated with Microsoft Bookings' limitations find their solution in Acuity. This Microsoft Bookings alternative caters specifically to practitioners who need HIPAA compliance combined with service-specific scheduling capabilities.
Key features
- HIPAA-compliant scheduling
- Client intake forms
- Package management
- Appointment types
- Multi-location support
- Gift certificate system
- Insurance information
- Secure client portal
Healthcare providers particularly appreciate the platform's focus on compliance and security. Patient information stays protected through HIPAA-compliant systems, while intake forms gather necessary details before appointments. The client portal enables patients to manage their own appointments securely.
Pros and cons
✅ Healthcare-focused features
✅ Secure data handling
✅ Service package options
✅ Client self-management
✅ Multiple location support
❌ No free version
❌ Higher starting price
❌ Complex setup process
❌ Feature overwhelm
Pricing
- Emerging: $16/month (annual billing)
- Growing: $27/month (annual billing)
- Powerhouse: $49/month (annual billing)
👉 Read more: Acuity vs Calendly
12. TidyCal - Solo entrepreneur Microsoft Bookings alternative
Solo professionals searching for a simpler Microsoft Bookings alternative often discover TidyCal's straightforward approach. This newcomer focuses on delivering essential features without the complexity of enterprise solutions.
Key features
TidyCal strips scheduling down to its core elements:
- Basic booking pages
- Calendar integration
- Video meeting links
- Time zone detection
- Custom availability
- Basic automation
- Payment collection
- Email notifications
Solo entrepreneurs appreciate the platform's focus on individual needs. Rather than dealing with Microsoft Bookings' team-oriented features, users can quickly set up personal scheduling pages and start booking meetings. The system handles calendar syncing efficiently, preventing double bookings across personal and professional calendars.
Pros and cons
✅ One-time payment option
✅ Simple interface design
✅ Quick setup process
✅ Essential integrations
✅ Budget-friendly pricing
❌ Limited team features
❌ Basic customization
❌ Few advanced tools
❌ Minimal automation
Pricing
- Free: Basic features
- Standard: One-time payment of $39
- Teams: One-time payment of $79
13. Zoom Scheduler - Video-focused Microsoft Bookings alternative
Organizations heavily reliant on Zoom meetings find a compelling Microsoft Bookings alternative in Zoom Scheduler. This integrated solution prioritizes video conferencing, making sure teams that conduct most of their meetings virtually have seamless scheduling.
Key features
The platform naturally extends Zoom's video capabilities:
- Instant Zoom link creation
- Calendar synchronization
- Meeting polls
- Recurring sessions
- Automated reminders
- Room scheduling
- Host delegation
- Waiting room options
Virtual teams benefit from the platform's tight integration with Zoom. Instead of switching between Microsoft Bookings and video conferencing tools, users schedule meetings that automatically generate Zoom links with customized settings. The system remembers preferences for waiting rooms, recordings, and participant controls.
Pros and cons
✅ Zoom integration
✅ Meeting preference memory
✅ Consistent join links
✅ Calendar syncing
✅ Automatic notifications
❌ Limited non-video options
❌ Basic customization
❌ Requires Zoom license
❌ Few service features
Pricing
- Scheduler Add-on: $4.99/month/license
- Zoom Business: $18.32/user/month (includes scheduler)
👉 Read more: Zoom Scheduler vs Calendly
Schedule your meetings effortlessly with Zeeg
Moving away from Microsoft Bookings doesn't mean sacrificing functionality. Zeeg offers a complete scheduling solution that makes appointment management simple and secure. Through custom booking pages, automated workflows, and deep calendar integrations, teams can focus on meetings rather than coordination.Key advantages of scheduling with Zeeg:
- 24/7 online booking where people can book according to your availability rules
- Full integration with Microsoft, Google, and Apple calendars
- Automated reminders and follow-ups
- Smart routing to the right team members
- Round-robin scheduling
- Buffer times and stack-mode available
- Timezone management
- Enterprise-grade security features
Plus, your data stays protected with full GDPR compliance, ensuring secure scheduling for sensitive meetings. Whether you're a small team or a large organization, Zeeg's straightforward pricing and robust features help streamline your scheduling process.Ready to improve your scheduling experience? Try Zeeg free today and discover how simple appointment management can be.
Sources: All prices were confirmed on the 4th of July in 2025 on the tools' pages, and are subject to change.
- Simplybook.me pricing
- ChiliPiper pricing
- Youcanbook.me pricing
- Google Workspace pricing
- Hubspot pricing
- Setmore pricing
- Calendly pricing
- Thryv pricing
- Tidycal pricing
- Zoom pricing
- Zoom scheduler pricing
