Calendly Standard Plan: Everything You Need to Know

Fernando Figueiredo
January 22, 2025
5
 min read
Contents

Managing your schedule efficiently is crucial for professionals and small teams. Calendly's Standard plan offers a balanced set of features for those who need more than basic scheduling but don't require extensive team collaboration tools. Whether you're considering upgrading from the Free plan or exploring Calendly for the first time, this guide covers everything you need to know about using Calendly Standard in 2025.

We'll also discuss Zeeg, one of the best Calendly competitors, and explain how this complete, secure, and more affordable tool can improve your scheduling workflow.

The Standard plan: Features and pricing

At $10 per seat per month (when billed annually) or $12 per user per month (when billed monthly), the Standard plan positions itself as a sweet spot between basic scheduling and advanced team collaboration. This pricing structure makes it an attractive option for professionals who need more than the Free plan's basic features but don't require the extensive team capabilities of higher-tier plans.

Core scheduling capabilities

Event types and calendar management

The foundation of the Standard plan lies in its comprehensive event management system. Unlike the Free plan's single event type limitation, Standard users enjoy unlimited event types, allowing them to create a variety of meeting scenarios that suit their specific needs:

  • One-on-one events for personal consultations, interviews, or client meetings
  • Group events for team discussions, webinars, or training sessions
  • Multiple duration options to accommodate different meeting types
  • Custom meeting types for specialized interactions or unique business needs

The ability to connect up to six calendar accounts sets the Standard plan apart, enabling users to manage their scheduling across multiple platforms seamlessly. This feature proves particularly valuable for professionals who maintain separate calendars for different aspects of their work.

Automated workflows and booking controls

The Standard plan transforms scheduling from a manual task into an automated process. The platform's workflow automation capabilities include:

  • Automated email reminders and meeting confirmations
  • Customizable notification schedules to keep all participants informed
  • Follow-up message automation for post-meeting engagement
  • Streamlined cancellation and rescheduling processes

To maintain control over your schedule, the plan offers sophisticated booking parameters:

  • Customizable buffer times between meetings to prevent back-to-back scheduling
  • Minimum scheduling notice to avoid last-minute bookings
  • Maximum advance notice settings to limit far-future scheduling
  • Daily meeting limits to prevent calendar overcrowding
  • Custom availability windows for better work-life balance

Integration options

One of the Standard plan's strongest selling points is its extensive integration capabilities. The platform seamlessly connects with major video conferencing tools including Google Meet, Microsoft Teams, Zoom, and WebEx, ensuring smooth virtual meetings. Calendar integration supports all major providers, and the plan includes connections to essential business tools:

  • Payment processing through Stripe and PayPal
  • Marketing automation via HubSpot and Mailchimp
  • Analytics tracking with Google Analytics and Meta Pixel
  • Over 700 additional integrations through Zapier

Customization and branding

The Standard plan allows users to create a professional, branded scheduling experience. Users can customize their scheduling pages with:

  • Company branding and logos
  • Custom color schemes for embedded calendars
  • Removal of Calendly branding
  • Personalized confirmation pages
  • Custom booking link URLs

Support and communication

While the Standard plan offers comprehensive features, it's important to understand its support structure. Users receive:

  • Access to email and 24/7 live chat support
  • Community forum access
  • Basic help center resources
  • Standard support response times

Standard plan limitations

While the Standard plan offers great individual scheduling features, it's important to understand its limitations before making a commitment. These constraints mainly affect team collaboration, advanced routing, analytics, and enterprise-level security features. Let's have a look:

Feature Category Included in Standard Plan Not Included (Teams/Enterprise Only)
Core Features Calendar sync, scheduling pages, 1:1 meetings, basic workflows Round-robin, team pages, advanced routing
Security Basic encryption, GDPR compliance, standard privacy SAML SSO, admin controls, audit logs
Integrations Google/Outlook/Apple Calendar, Zoom, Meet, basic webhooks Salesforce, Teams, custom API, HubSpot
Customization Basic branding, event types, reminder settings White-label, custom CSS, multi-language
Support Email support, help center, standard response time Priority support, dedicated manager, training

Team collaboration

The absence of team scheduling features can impact organizations that require coordinated scheduling efforts. While you can schedule as an individual team member, you'll miss out on key collaborative capabilities such as:

  • Team-wide availability management
  • Collective event scheduling where multiple team members need to attend
  • Group calendar oversight
  • Shared scheduling resources and templates

If this is a problem for you, consider studying better other Calendly pricinig plans, or find Zeeg, a complete and GDPR alternative to Calendly.

Routing and assignment limitations

The Standard plan's routing capabilities are notably restricted compared to higher-tier plans. This means:

  • No ability to automatically distribute meetings among team members based on availability or expertise
  • Absence of round-robin scheduling, which prevents equitable meeting distribution across team members
  • Limited ability to qualify and route prospects based on their responses
  • No integration with advanced routing rules from CRM systems like Salesforce or HubSpot

Analytics and reporting constraints

The analytics features in the Standard plan provide basic insights but lack depth in several areas. Have a look:

  • Only fundamental meeting statistics and booking trends are available
  • No access to advanced reporting on team performance metrics
  • Limited ability to track conversion rates and booking patterns
  • Basic integration with Google Analytics without advanced tracking capabilities
  • No custom report generation or data export options

Security and authentication restrictions

Enterprise-level security features are not available in the Standard plan. You’ll be missing on things like:

  • No SAML single sign-on capabilities, which can complicate user management for larger organizations
  • Limited user authentication options
  • Basic security controls without advanced compliance features
  • No custom security policy implementation
  • Absence of advanced data protection measures

Support limitations

Support options are adequate for individual users but may not suffice for business-critical operations:

  • Standard response times without priority support
  • No dedicated account representative
  • Limited to email and basic chat support
  • No phone support option
  • Absence of custom onboarding and implementation assistance

Integration restrictions

While the Standard plan offers numerous integrations, it has some limitations:

  • No access to enterprise-grade CRM integrations
  • Limited API access for custom integrations
  • Basic webhook functionality
  • No advanced automation capabilities with enterprise systems
  • Restricted access to certain premium third-party integrations

Understanding these limitations is crucial for making an informed decision about whether the Standard plan meets your needs or if you should consider upgrading to the Teams plan ($16/seat/month) or Enterprise tier (starting at $15k/year). For many individual professionals and small businesses, these limitations may not impact day-to-day operations. However, growing organizations, larger teams, or enterprises with specific security and integration requirements might find these constraints challenging.

Before committing to the Standard plan, carefully evaluate your current needs and future growth plans to ensure the plan's limitations won't become obstacles to your scheduling workflow. If you find that these limitations might hinder your operations, exploring higher-tier plans or alternative scheduling solutions might be worthwhile.

How Standard compares to other Calendly plans

The Standard plan serves as a middle ground between the Free and Teams offerings. While the Free plan limits users to one event type, Standard removes this restriction and adds essential integrations. However, it lacks the collaborative features found in the Teams plan ($20/user/month), such as round-robin scheduling and admin controls.

Plan Price (billed annually) For Features
Free Always free For personal use • 1 event type
• Connect 1 calendar
• Customize availability
• Add video conferencing
• Customize your booking page
• Mobile apps
• Browser extensions
Standard $10/seat/mo For professionals and small teams • Unlimited event types
• Connect multiple calendars
• Connect Hubspot, Mailchimp
• Connect Stripe, Paypal
• Connect with Zapier, webhooks
• Automate reminders
• 24/7 chat support
Teams $16/seat/mo For growing businesses • Send meetings to Salesforce
• Share Round-robin meetings
• Qualify & route leads
• Connect Hubspot, Marketo, Pardot
• Advanced admin features
• Security single sign-on
Enterprise Starts at $15K/yr For large companies • Route with Salesforce lookup
• Connect Microsoft Dynamics
• Dedicated account support
• Security features:
  - Enable SSO & SAML
  - Domain control
  - Audit log compliance
  - Data deletion API
  - Security and legal reviews

For those seeking a more affordable alternative, Zeeg offers comparable features at a lower price point. With Zeeg's Professional plan, you get similar functionality to Calendly Standard while saving on costs.

👉 Read our full guides to understand Calendly pricing better:

How to make the most of Calendly Standard Plan

To maximize the value of your Calendly Standard subscription, consider these essential setup steps:

  1. Start by connecting your primary calendar and configuring basic availability
  2. Create templates for your most common meeting types
  3. Set up automated workflows for confirmations and reminders
  4. Customize your booking page with professional branding
  5. Test your entire booking flow from the invitee's perspective

The Standard plan represents a significant upgrade from the Free tier, offering the right balance of features for most professional users. While it lacks some advanced team features found in higher tiers, its comprehensive individual scheduling capabilities make it a solid choice for professionals seeking to streamline their scheduling process.

Calendly Standard: Frequently asked questions

How does Standard plan pricing work?

The Standard plan costs $10 per user per month when billed annually, or $12 monthly. Each user gets their own scheduling page with unlimited event types.

What's the difference between Standard and Teams plans?

While Standard offers comprehensive individual scheduling features, Teams adds collaboration tools like round-robin scheduling, team pages, and administrative controls.

How many event types can I create?

The Standard plan allows unlimited event types, compared to just one in the Free plan.

Can I customize my booking page?

Yes, you can add branding, customize colors, and remove Calendly branding from your booking pages.

How many calendar connections are allowed?

Users can connect up to 6 calendar accounts per user.

What integrations are available with Calendly Standard Plan?

The plan includes video conferencing tools, payment processing, and hundreds of app integrations through Zapier.

Does Calendly Standard handle different time zones?

Yes, Calendly automatically detects and converts time zones for all participants.

Can I set buffer times between meetings with Calendly Standard?

You can set both before and after meeting buffer times to prevent back-to-back scheduling.

Are there limits on the number of meetings?

While there's no limit on the number of meetings that can be booked, you can set daily meeting limits and control your availability windows.

What support options are included?

Standard plan users get access to email and chat support, plus the Calendly Community.

Before you start with Calendly Standard

To make the most of your Standard plan, focus on these initial setup steps:

  1. Connect your primary calendar
  2. Set up your basic availability
  3. Create essential event types
  4. Configure your branding
  5. Test your booking flow

Want a secure, efficient and affordable solution? Meet Zeeg.

When evaluating scheduling tools, Zeeg's pricing options are a compelling alternative to Calendly Standard, with its Professional plan priced at just €7 per month (billed annually) compared to Calendly's €12 monthly fee. This cost reduction doesn't come at the expense of functionality—in fact, Zeeg Professional matches most of Calendly's Standard features while offering some other advantages.

👉 Read more: Zeeg vs Calendly on pricing

The Professional plan includes essential features that modern professionals need, such as four active scheduling pages, two calendar connections, and advanced scheduling capabilities. You'll get:

  • Smart overbooking rules to manage your calendar more efficiently
  • SMTP integration for sending emails from your domain
  • Customizable event notifications and calendar invitations
  • Advanced workflow automation capabilities

For teams requiring more collaborative features, Zeeg's Business plan (€12/month) provides additional capabilities while maintaining price parity with Calendly's Standard plan. The Business tier unlocks unlimited scheduling pages and six calendar connections, plus advanced features like:

With Zeeg's transparent pricing, feature-rich plans, and bullet-proof GDPR compliance (relevant if you work with stakeholders in the EU and UK) you get enterprise-grade scheduling capabilities without the enterprise-level price tag, making it an attractive option for both individual professionals and growing teams.