Calendly's pricing can quickly become expensive as your team grows, especially when you need advanced features beyond their basic free plan. Many businesses are finding out that affordable Calendly alternatives offer similar functionality at a fraction of the cost, with some offering even more features for less money. In this guide, we'll explore the most cost-effective scheduling tools that can replace Calendly without breaking your budget. We'll also examine how Zeeg provides advanced scheduling capabilities alongside CRM functionality, which makes it an all-in-one solution for businesses looking for both affordability and powerful features.
Why look for cheaper Calendly alternatives?
Calendly's pricing structure can create challenges for growing teams. While the free plan works for individual users with basic needs, businesses often hit limitations quickly. The platform charges $10 per user monthly for the Standard plan and $16 per user monthly for Teams features. For a team of 10 people, that's $160 monthly for basic team functionality.
Moreover, essential features like SMS reminders, advanced integrations, and detailed analytics are locked behind higher-tier plans. Companies using Calendly's Enterprise features can face costs exceeding $20 per user monthly, making it one of the more expensive scheduling solutions in the market.
Budget considerations become even more pressing when you factor in annual billing requirements for discounted rates. Many teams find themselves paying for features they don't need simply because Calendly bundles capabilities together rather than offering modular pricing.
The discontinuation of iCloud Calendar integration for new users in 2024 has also pushed Apple-focused businesses toward alternatives that better serve their ecosystem needs.
Most affordable Calendly Alternatives, a summary
Most affordable Calendly alternatives in 2025
Now, let’s have a look at the scheduling tools that provide excellent value without the premium price tag.
1. Setmore
Setmore stands out as one of the most generous free alternatives available. The platform allows up to four team members to manage their calendars without any cost, making it ideal for small businesses watching their expenses.
Key features:
- Free plan supports 4 users and 200 appointments monthly
- Social media booking through Facebook and Instagram
- Custom booking pages with basic branding
- Square payment integration included
- Mobile apps for iOS and Android
- Email and SMS reminders
Pricing¹:
- Free: $0 for up to 4 users and 200 appointments
- Pro: $12/user monthly (or $5 annually) for unlimited appointments
- Team: $9/user monthly for unlimited users and appointments
The free plan alone provides more functionality than many paid alternatives. Small teams can operate entirely on the free version, while growing businesses will find the Pro plan costs a lot less than Calendly's equivalent features.
2. YouCanBookMe
This platform offers a unique pricing model that charges per calendar rather than per user, which can result in substantial savings for certain business structures.
Key features:
- Apple Calendar integration (unlike Calendly's discontinued support)
- Extended meeting durations up to 24 hours
- Flexible booking page customization
- Advanced time zone handling
- Multiple calendar connections
- Payment processing capabilities
Pricing²:
- Free: Basic features with 1 calendar connection
- Individual: $7-9/month for 2 calendar connections
- Professional: $10-13/month for 6 calendar connections
- Teams: $14-18/member monthly for unlimited connections
For those that manage multiple calendars or small teams with simple needs, YouCanBookMe provides better value than per-user pricing models.
👉🏻 Calendly vs YouCanBookMe: Your Complete 2025 Comparison Guide
3. SimplyBook.me
Designed specifically for service-based businesses, SimplyBook.me offers competitive pricing with specialized features that many alternatives charge extra for.
Key features:
- HIPAA compliance options
- Built-in marketing tools (coupons, loyalty programs)
- Multiple location management
- Point-of-sale integration
- Accounting software connections
- Client mobile app
Pricing³:
- Free: €0 with 50 bookings and 1 provider
- Basic: €8.25/month annually (€9.90 monthly) for 100 bookings
- Standard: €24.90/month annually for 500 bookings
- Premium: €49.90/month annually for 2,000 bookings
While booking limits exist on all plans, the feature depth at lower price points makes SimplyBook.me cost-effective for service businesses that need specialized capabilities.
4. Microsoft Bookings
For businesses already using Microsoft 365, Bookings provides scheduling functionality without additional software costs.
Key features:
- Included with Microsoft 365 Business plans
- Native Teams integration
- Outlook calendar synchronization
- Organization-only booking options
- Basic customization capabilities
- Email notification system
Pricing⁴:
- Business Standard: $12.50/user monthly (includes full Microsoft 365 suite)
- Business Premium: $22/user monthly with advanced features
The value proposition becomes compelling when you consider getting the entire Microsoft 365 suite plus scheduling capabilities for less than some standalone scheduling tools.
👉🏻 Microsoft Bookings vs Calendly: Your 2025 Comparison Guide
5. MeetFox
This all-in-one platform combines scheduling, video conferencing, and payment processing, potentially eliminating the need for multiple subscriptions.
Key features:
- Built-in HD video conferencing
- Native payment processing
- Forever free plan with unlimited meetings
- Automatic time zone conversion
- Group calling capabilities
- Customizable booking pages
Pricing⁵:
- Free: Unlimited meetings with payment processing
- Pro: $10-15/user monthly with custom branding
- Premium: $35-42/user monthly with advanced features
The free plan's inclusion of video conferencing and payment processing provides exceptional value compared to purchasing these capabilities separately.
6. Google Calendar
Google's built-in scheduling feature offers basic appointment management for businesses already using Google Workspace.
Key features:
- Native Google Meet integration
- Automatic calendar updates
- Time zone detection
- Basic appointment types
- Email notifications
- Familiar Google interface
Pricing:
- Free plan available
- Business Standard: $12/user monthly (includes Google Workspace)
- Business Plus: $18/user monthly with enhanced features
Similar to Microsoft Bookings, the value comes from getting scheduling functionality as part of a broader productivity suite rather than paying for a standalone solution.
Zeeg: Advanced scheduling with built-in CRM
While searching for affordable Calendly alternatives, many businesses overlook the potential cost savings of combining scheduling and customer relationship management in one platform. Zeeg offers exactly this combination, delivering advanced scheduling capabilities alongside advanced CRM functionality at competitive prices.
What makes Zeeg different:
Unlike standalone scheduling tools that require separate CRM subscriptions, Zeeg integrates both functions easily. Every appointment automatically creates or updates contact records, tracks interaction history, and enables automated follow-up sequences. This integration eliminates the need for multiple software subscriptions while ensuring no lead falls through the cracks.
Key advantages over traditional alternatives:
- Integrated lead management - Appointments automatically capture prospect information and trigger CRM workflows
- Smart routing with qualification - Route leads to appropriate team members based on custom criteria and intake forms
- Full GDPR compliance - European data hosting ensures complete privacy compliance without additional setup
- Advanced team features - Round-robin scheduling, collective appointments, and territory management
- Native Apple Calendar support - Unlike Calendly's discontinued integration, Zeeg maintains full iCloud connectivity
- Transparent pricing - No hidden costs or feature limitations based on plan tiers
Cost comparison benefits:
Teams using separate scheduling and CRM tools often pay $30-50 per user monthly for basic functionality. Zeeg's combined approach starts at just €10 monthly per user, providing both scheduling and CRM capabilities for less than most standalone solutions.
Pricing structure:
- Starter: Free forever for solo users getting started
- Professional: €10/month per user (€12 monthly billing) for advanced scheduling
- Business: €16/month per user (€20 monthly billing) for teams and power users
The Professional plan includes features that typically require enterprise-level subscriptions from competitors, while the Business plan adds team collaboration tools and advanced CRM functionality.
👉🏻 Calendly and Zeeg Pricing Plans Compared: The Ultimate Guide
Making the right choice for your budget
When evaluating affordable Calendly alternatives, consider your total software costs rather than just scheduling expenses. Many businesses spend $100-200 monthly on separate scheduling, CRM, and communication tools when integrated solutions could provide the same functionality for significantly less.
Factors to consider:
Your team size plays a crucial role in determining the most cost-effective option. Free plans work well for small teams, while per-user pricing becomes expensive as you scale. Per-calendar or flat-fee models might offer better value for certain business structures.
Integration requirements also affect total costs. Tools that connect seamlessly with your existing systems reduce the need for additional software, while platforms requiring multiple integrations can increase complexity and expenses.
Feature priorities matter too. Basic scheduling might meet current needs, but consider whether you'll require advanced capabilities like team scheduling, automated workflows, or customer management as your business grows.
Conclusion
Affordable Calendly alternatives offer substantial cost savings without sacrificing essential scheduling functionality. Whether you choose a generous free plan like Setmore, a unique pricing model like YouCanBookMe, or an advanced solution like Zeeg that combines scheduling with CRM capabilities, you can find options that fit your budget while meeting your business needs.
The key is matching features to requirements while considering long-term scalability and total software costs. Many alternatives provide more value than premium scheduling platforms, especially when you factor in included features like video conferencing, payment processing, or customer management capabilities.
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