Are you looking for the latest Teamgate pricing information as you're deciding whether this CRM fits your budget? You're in the right place. With three main plans, tons of features, and extra costs to think about, understanding Teamgate's pricing can help you make the right decision for your business.
This guide breaks down everything you need to know about Teamgate pricing plans, and we'll also have a look at Zeeg - a powerful scheduling solution with CRM capabilities that offers better value for businesses prioritizing appointment management.
Overview of Teamgate CRM pricing plans
If you're wondering how much Teamgate costs, you'll be looking at three different plans to choose from. Each plan - Starter, Team, and Growth - builds on the previous one, targeting different stages of business growth.
However, like most CRM tools, there's a billing structure to consider. All plans are available with either monthly or annual billing options, and choosing annual billing can reduce your Teamgate costs by 20% across all paid tiers.
One thing worth noting: Teamgate offers a free Starter plan for up to 2 users, which is rare among CRM platforms. This makes it accessible for very small teams just getting started with customer relationship management.
Therefore, we think it's worth reminding: Teamgate isn't completely free. While the tool has a free Starter plan for up to 2 users with basic features, teams looking to scale will need to upgrade to paid plans starting at $39.90 per user monthly.
Teamgate cost per month
So, how much is Teamgate per month? It really depends on which plan you choose and your billing preference. Teamgate has three pricing tiers, and the cost varies considerably based on whether you choose monthly or annual billing.
Let's break down the monthly costs:
How much is Teamgate per month by team size?
Let's look at what you'd actually pay for different team sizes. For a company with 10 users on the Team plan, you'd pay $399 per month with monthly billing. Switch to annual billing, and that drops to $319.20 per month - saving your company $79.80 every month or $957.60 per year.
The savings get even more substantial for larger teams. With 25 users on the Growth plan, monthly billing would cost $1,497.50 per month, while annual billing reduces this to $1,198 monthly - a difference of $299.50 every month or $3,594 annually.
Keep in mind that these figures only cover the base Teamgate pricing. Any additional integrations, SmartDialer usage (which uses Twilio and charges per call), or third-party tools would add to your overall CRM investment.
Teamgate pricing calculator
Teamgate pricing plans in detail
We've seen the basic costs, so now let's dive into what you actually get with each Teamgate pricing plan. Each tier offers different capabilities designed to match your business needs and growth stage.
The Starter plan (Free)
The free Starter plan is Teamgate's entry point, designed for very small teams just getting started with CRM. At $0 per month for up to 2 users, it gives you some basic tools to organize your sales process.
What you'll get
The Starter plan includes fundamental CRM features like pipeline management, calendar synchronization, activity and task creation, and contact management for up to 500 contacts. You also get basic customer support via email and access to the mobile apps for iOS and Android.
Key features include:
- Contact management (up to 500 contacts)
- 1 customizable sales pipeline
- Activity and task creation
- Basic calendar synchronization
- Lead management tools
- Email support
- Mobile app access
- Files tracking and storage
Best for
This free tier works well for solopreneurs, consultants, or very small teams (2 people maximum) who need basic CRM functionality without any financial commitment. It's perfect for testing Teamgate's interface before committing to a paid plan, but the limitations become apparent quickly for growing businesses.
Limitations
The main restrictions include the 2-user limit, 500 contact limit, and only one sales pipeline. You also won't have access to advanced features like workflow automations, advanced analytics, email templates, SmartDialer integration, or priority support. The lack of multi-currency support and limited integrations can also be restrictive for international or growing businesses.
The Team plan
At $39.90 per user monthly (or $31.92 with annual billing), the Team plan is designed for growing businesses that need strongers CRM capabilities and team coordination.
What you'll get
The Team plan removes all the major limitations of the Starter plan and includes everything from the free tier plus:
Core enhancements:
- Unlimited users and contacts
- 3 customizable sales pipelines
- Full email synchronization with tracking
- Email templates and bulk email capabilities
- Workflow automations
- Sales dashboards and forecasting
- Dedicated account manager
- In-app dialing and SMS integrations (SmartDialer)
- Mass import capabilities for leads and contacts
- 24/7 chat and email support
Advanced features:
- Lead scoring and prioritization (basic)
- Team collaboration tools
- Custom fields and attributes
- Basic API access
- Mobile apps with full functionality
- File storage and document management
- Activity tracking and reporting
Best for
This plan suits small to medium businesses with growing sales teams who need automation and better organization tools. If you're managing multiple deals, need email integration with your CRM, and want to automate repetitive tasks, this tier provides solid value for money.
The Team plan is particularly valuable for businesses that:
- Have outgrown the 2-user limit
- Need multiple sales pipelines
- Want to automate follow-up processes
- Require team coordination features
- Need priority customer support
Key differentiators
The Team plan introduces SmartDialer integration, allowing you to make calls directly from the CRM using Twilio integration. However, keep in mind that while the integration is included, actual call and SMS charges are billed separately through Twilio at approximately $0.014 per minute for outbound calls and $0.0079 per SMS message.
The Growth plan
At $59.90 per user monthly (or $47.92 with annual billing), the Growth plan offers the most complete feature set for businesses with sophisticated sales processes and larger teams.
What you'll get
The Growth plan includes all Team features plus advanced capabilities:
Advanced analytics and insights:
- Advanced sales insights and analytics
- Lead scoring and prioritization
- Custom reporting and dashboards
- Sales velocity tracking
- Pipeline health analysis
- Conversion rate optimization tools
Integration and customization:
- Open API and Zapier integration
- Unlimited integrations with third-party tools
- Multi-currency support
- Products catalog management
- Custom workflows and automations
- Advanced lead management
Premium support and training:
- Sales training and strategy sessions
- 24/7 phone and video support
- Quarterly strategy sessions with account managers
- Premier onboarding assistance
- Exclusive access to the Sales Accelerator Community
Enterprise features:
- Advanced security controls
- Team management and permissions
- Territory management
- Advanced forecasting tools
- Custom field creation and management
Best for
This plan is ideal for established businesses with complex sales processes, multiple currencies, or international operations. The advanced analytics and lead scoring help larger teams prioritize their efforts more effectively, while the comprehensive support ensures successful implementation and ongoing optimization.
The Growth plan works particularly well for businesses that:
- Operate in multiple markets or currencies
- Need advanced reporting and analytics
- Have complex sales processes with multiple stakeholders
- Require extensive third-party integrations
- Want dedicated training and strategy support
- Need enterprise-grade security features
Advanced capabilities
With unlimited pipelines, comprehensive API access, and advanced reporting, the Growth plan supports businesses that need flexibility and detailed insights. The sales training and strategy sessions add considerable value for teams looking to improve their processes, while the Sales Accelerator Community gives you networking and learning opportunities.
Teamgate CRM pricing: Add-ons and their costs
The basic Teamgate pricing is just the beginning of potential expenses. Several add-ons and usage-based charges can significantly increase your total cost, each with its own pricing structure and functionality.
SmartDialer and communication costs
Teamgate's SmartDialer feature is included in both Team and Growth plans, but the actual usage comes with additional charges through Twilio integration. Understanding these costs is essential for accurate budgeting.
Call charges (via Twilio):
- Outbound calls: $0.0140 per minute
- Inbound calls: $0.0085 per minute
- International rates vary by destination
SMS and messaging:
- SMS messages: $0.0079 per message sent or received
- MMS messages: $0.0200 outbound, $0.0100 inbound
- WhatsApp messages: Starting at $0.005 per message
Additional phone features:
- Phone number rental: Varies by country and type
- Call recording: Included in SmartDialer integration
- Voicemail transcription: Additional charges may apply
For a team making 500 calls per month averaging 3 minutes each, the additional cost would be approximately $21 monthly for outbound calls alone. Adding SMS follow-ups could easily add another $20-40 monthly depending on usage.
Integration and API costs
While many integrations are included in the paid plans, some require additional setup or third-party subscriptions:
Included integrations:
- Google Workspace and Microsoft 365
- Basic Zapier connections
- Xero accounting integration
- LinkedIn lead capture
- WordPress forms
Third-party costs:
- Advanced Zapier plans: Starting at $19.99/month for premium features
- Premium integrations: May require separate subscriptions
- Custom API development: Varies by complexity
API access limitations:
- Starter plan: No API access
- Team plan: Basic API access
- Growth plan: Full API access with higher rate limits
The API restrictions mean smaller businesses may find themselves forced into higher-tier plans just to access integrations they need, increasing the effective cost of the platform.
Storage and file management
Teamgate includes file storage in all plans, but additional storage may require upgrades:
Storage allowances:
- Starter: Basic file storage
- Team: Standard storage allocation
- Growth: Expanded storage capacity
For businesses handling large files or maintaining extensive document libraries, storage limitations could necessitate additional costs or third-party storage solutions.
Training and implementation services
While Teamgate includes various levels of support in their plans, comprehensive implementation may require additional investment:
Included support:
- Starter: Email support only
- Team: 24/7 chat and email support, dedicated account manager
- Growth: Phone and video support, strategy sessions, premier onboarding
Optional services:
- Custom implementation: Pricing varies by scope
- Advanced training sessions: May be available for additional cost
- Data migration assistance: Included in Growth plan, may be extra for lower tiers
The premier onboarding and strategy sessions included in the Growth plan can be valuable for businesses that fully utilize these services.
Switching Teamgate CRM plans: What you need to know
Okay, now let's talk about changing your Teamgate pricing tier once you're already subscribed. The process is straightforward, and you can upgrade or downgrade through your account settings under the "Plans & Pricing" section.
Moving up
When you upgrade your Teamgate plan, changes typically take effect immediately. You'll gain access to new features right away, and Teamgate will handle the billing adjustments by prorating your payment. So if you're halfway through your Team plan and decide to upgrade to Growth, they'll credit those remaining days toward your new subscription.
Moving down
If you decide to downgrade, your current plan usually remains active until the end of your billing cycle. For example, if you're on Growth and want to switch to Team, you'll keep all your Growth features until your current subscription period ends.
Data migration
The good news is that switching plans won't affect your data. All your contacts, deals, activities, and historical information remain intact when you change tiers. However, some advanced features like custom fields or complex workflows might become unavailable if you downgrade to a plan that doesn't support them.
💡 Pro tip: If you think you might need to change plans frequently, consider monthly billing instead of annual. While you'll pay more per month, you'll have greater flexibility to adjust your plan without being locked into a full year commitment.
Streamline your sales process with Zeeg CRM and save money
When evaluating Teamgate's pricing and features, it's worth considering alternatives that offer better value, especially for businesses that prioritize appointment scheduling and lead management. For those needing a scheduling-first CRM that handles both customer relationships and appointment booking efficiently, Zeeg is an interesting alternative.
Key advantages of Zeeg over Teamgate:
Native scheduling capabilities: While Teamgate focuses only on traditional CRM functions with limited scheduling features, Zeeg offers you advanced native scheduling including smart routing, team coordination, and automated conflict resolution.
Better calendar integration: Zeeg maintains full Apple Calendar and native Exchange support, which many CRMs struggle with, plus seamless synchronization with Google Calendar, Microsoft Outlook, and other major platforms.
Smart lead routing: Unlike Teamgate's basic lead management, Zeeg gives you intelligent pre-qualification through custom forms that route prospects to the right team member based on their responses and requirements.
Custom objects without barriers: Unlike Teamgate, Zeeg allows users to create custom objects and attributes at a much lower price, which gives you database-level flexibility without the premium price tag. For example, a professional services firm could create a "Project" object linked to their contacts and deals, tracking project phases, deliverables, and milestones directly in the CRM. A recruiting agency might build a "Job Opening" object connected to candidate contacts, managing requirements, interview stages, and hiring timelines - all without needing expensive plans or technical expertise.
Full GDPR compliance: Zeeg ensures complete data protection with German servers and built-in GDPR compliance, providing superior privacy protection and eliminating concerns about US data hosting.
Transparent pricing: While Teamgate's costs can escalate quickly with SmartDialer usage and additional features, Zeeg gives you simple pricing with advanced features included rather than charged separately.
Zeeg pricing structure:
- Starter: Free forever (perfect for solo users getting started)
- Professional: $10/month/user (annually) or $12/month/user (monthly)
- Business: $16/month/user (annually) or $20/month/user (monthly)
- Scale: $30/month/user (annually) or $40/month/user (monthly)
By combining appointment scheduling with CRM functionality, Zeeg creates a unified system where every booking automatically becomes a lead, ensuring no opportunity gets missed while maintaining lower overall costs than traditional CRM solutions. This integrated approach eliminates the need for separate scheduling tools and reduces the complexity that comes with managing multiple systems.
Making the right choice: Your Teamgate plan decision
Choosing the right Teamgate pricing plan comes down to understanding your current needs, team size, and growth trajectory. The free Starter plan works for testing the waters with very small teams, but most businesses will find themselves needing the Team plan fairly quickly.
For small teams just getting started, the Team plan offers solid value at $31.92 per user monthly (annual billing) with essential features like workflow automation, email integration, and dedicated support. However, businesses should carefully calculate additional costs like SmartDialer usage, which can add $50-100+ monthly depending on calling volume.
The Growth plan makes sense for established businesses with complex sales processes, multiple currencies, or teams that would benefit from advanced analytics and dedicated training. The strategy sessions and premier onboarding can justify the higher cost for organizations committed to optimizing their sales processes.
Consider Teamgate if you:
- Need a traditional CRM with basic scheduling
- Have simple sales processes
- Don't prioritize appointment management
- Are comfortable with usage-based charges for calling features
Consider alternatives like Zeeg if you:
- Prioritize appointment scheduling and lead management
- Want transparent, predictable pricing
- Need full GDPR compliance with European data hosting
- Prefer integrated solutions over multiple tools
- Want advanced scheduling features without additional usage charges
Remember, you can start with any plan and adjust as your needs evolve. However, for businesses where appointment scheduling is central to their sales process, a scheduling-first solution like Zeeg often provides better value and functionality than trying to add scheduling capabilities to a traditional CRM.
Teamgate pricing FAQ
1. How much does Teamgate cost?
Teamgate offers three pricing tiers: a free Starter plan for up to 2 users, a Team plan at $39.90 per user monthly ($31.92 with annual billing), and a Growth plan at $59.90 per user monthly ($47.92 with annual billing). Additional costs apply for SmartDialer usage and some integrations.
2. Does Teamgate offer a free plan?
Yes, Teamgate provides a free Starter plan for up to 2 users with basic CRM features including 500 contacts, 1 pipeline, and email support. This makes it one of the few CRM platforms offering a permanent free tier, though with significant limitations for growing businesses.
3. What's the difference between monthly and annual Teamgate billing?
Annual billing provides a 20% discount compared to monthly payments across all paid plans. For example, the Team plan costs $31.92 per user monthly with annual billing versus $39.90 with monthly billing, saving $95.76 per user annually.
4. Which Teamgate plan is best for small businesses?
The Team plan typically works well for small businesses, offering unlimited users and contacts, automation tools, and dedicated support at $31.92 per user monthly with annual billing. Very small teams might start with the free Starter plan, but most will outgrow its limitations quickly.
5. What are the additional costs with Teamgate?
Beyond the base subscription, Teamgate charges for SmartDialer usage through Twilio (approximately $0.014/minute for calls, $0.0079 per SMS), advanced Zapier integrations, and some third-party tool subscriptions. These usage-based costs can add $50-200+ monthly depending on calling volume.
6. Can I change my Teamgate plan after subscribing?
Yes, you can upgrade or downgrade your Teamgate plan through your account settings. Upgrades take effect immediately with prorated billing, while downgrades remain active until the end of your current billing cycle. All data remains intact during plan changes.
7. Does Teamgate include scheduling features?
While Teamgate includes basic calendar synchronization and the SmartDialer integration for calling, it lacks advanced scheduling features like automated booking, team coordination, or smart routing. For comprehensive scheduling needs, dedicated tools like Zeeg provide better functionality.
8. What integrations are available with Teamgate?
Teamgate offers various integrations including Google Workspace, Microsoft 365, Xero, LinkedIn, WordPress, and Zapier. However, some advanced integrations require the Growth plan, and third-party tools may have separate subscription costs.
9. Does Teamgate offer discounts for larger teams?
While Teamgate doesn't publish volume discounts, the 20% annual billing discount applies to all team sizes. Larger organizations might be able to negotiate custom pricing by contacting Teamgate's sales team directly.
10. Is there a setup fee for Teamgate?
No, Teamgate doesn't charge setup fees for any of its plans. However, the Growth plan includes premier onboarding assistance, while lower tiers may require additional paid services for complex implementations or data migrations.
11. How does Teamgate's pricing compare to alternatives?
Teamgate's pricing is competitive but can become expensive with add-ons. The Team plan at $31.92/user/month compares to alternatives like Zeeg at €10/user/month, which includes advanced scheduling features that Teamgate lacks. When factoring in usage-based charges, alternatives often provide better value.
12. What happens if I exceed the contact limit on the Starter plan?
The Starter plan is limited to 500 contacts and 2 users. To exceed these limits, you must upgrade to the Team plan, which offers unlimited contacts and users. There's no option to pay for additional capacity within the Starter plan.
