Looking for Calendly alternatives? While Calendly has made scheduling easier, you might be wondering if there are better tools like Calendly for your specific needs. Whether you're seeking free alternatives to Calendly, more affordable options, or scheduling tools like Calendly with stronger privacy features, there's likely a solution that's perfect for your requirements.
In this guide, we'll walk through our list of top 12 scheduling apps similar to Calendly, from free alternatives to enterprise-grade platforms. We'll look at what makes each one unique, who they work best for, and how their pricing compares. Plus, we'll show you how Zeeg, a new booking tool in the market, automates scheduling - while keeping costs lower than Calendly.
Why consider alternatives to Calendly?
Product needs: Maybe you started with Calendly and found it works well for basic booking. But as your needs grow, you might want more - like deeper customization for your booking pages, specific features for healthcare settings, or better connections with your other work tools. Many businesses reach this point and start looking for tools that can do more.
Privacy reasons: For companies working in or with the EEA or UK, data protection isn't optional - it's essential. While Calendly stores data on US servers, other alternatives offer full GDPR compliance, while being secure across the globe. This becomes especially important when handling sensitive meeting information, and often is one reason why businesses look for other tools like Calendly
Budget concerns: Calendly's free plan works for simple needs. But once your team grows or you need more features, costs can add up quickly, especially if you go for the Teams plan or Calendly's Enterprise tier. Many alternatives on our list offer similar or better features at lower prices, which makes a big difference for growing teams.
Needing better support: While Calendly mostly relies on their help center, chatbot, and community forums for support, many alternatives offer more direct assistance. Having access to responsive human support can make a big difference, especially when you need help with complex scheduling setups or run into technical issues that need quick resolution.
Calendly competitors overview
Best Calendly alternatives reviewed
Let's dive into our comprehensive list of Calendly competitors, from free Calendly alternatives to enterprise-grade platforms. We'll examine what makes each one unique and help you find the best Calendly alternative for your needs.
1. Zeeg - Best for secure and complete scheduling
When looking for apps like Calendly that combine great scheduling features with strong privacy protection, Zeeg clearly stands out. This DSGVO compliant alternative to Calendly makes it simple to handle both efficient team meetings and external appointments while keeping your data secure.
Key features
- Custom booking pages with full branding options
- Team availability and smart routing
- Meeting polls for group coordination
- GDPR-compliant data handling
- Direct calendar sync (Google, Outlook, Apple)
- Integration with the best video conference tools (Zoom, Meet, Teams)
- Digital business cards with scheduling links
What sets Zeeg apart from other scheduling tools is how it balances functionality with data protection. When it comes to team scheduling, Zeeg handles it smoothly - team members set their availability, and the platform automatically shows suitable times for everyone, taking care of time zones without any extra work.
The routing system is particularly helpful for businesses managing different types of meetings. When someone books a time slot, they answer a few questions that guide them to the right person or department. For instance, a law firm could route specific legal inquiries to specialized attorneys, while sending general consultations to their paralegals.
Companies working with European clients or handling sensitive data appreciate Zeeg's GDPR compliance and European server hosting. Plus, the platform uses end-to-end encryption and follows strict data protection standards, giving you peace of mind about your meeting information.
Pros and cons
✅ Fully GDPR-compliant with European data hosting
✅ Free Calendly alternative, with two free scheduling pages vs only one for Calendly
✅ Lower pricing than Calendly and most alternatives
✅ Clean, professional booking pages
✅ Wide range of calendar and tool integrations
✅ Smart routing with intake forms
✅ Automated reminders and follow-ups
✅ Meeting analytics feature
❌ Newer to the market
❌ Mobile app in development
Pricing
Zeeg's pricing works well for different needs, starting with a solid free plan that you can keep using without time limits. And if you want to explore the paid features, you'll get a 14-day trial period with no commitment needed.
- Free: No cost, yours to keep forever
- Professional: $7 per user/month
- Business: $12 per user/month
- Enterprise: Custom pricing
Unlike most Calendly alternatives, Zeeg's free plan offers two scheduling pages and unlimited 1:1 meetings, compared to Calendly's single page limit. When your team needs more, the Professional plan adds four scheduling pages and workflow automation. The Business plan includes unlimited pages, routing forms, and round-robin scheduling, while Enterprise adds SSO and dedicated support for larger organizations.
2. HubSpot Meeting Scheduler - Best for marketing teams using Hubspot
While Calendly is just about scheduling, HubSpot works differently: their Meeting Scheduler is part of a larger marketing and sales platform. So, if you're already using HubSpot's tools, this scheduling option might make more sense than getting a separate tool like Calendly, especially for marketing and sales teams.
Key features
- Full integration with HubSpot CRM
- Send booking links directly to contacts
- Lead activity tracking
- Automated scoring and routing
- Team calendar coordination
- Meeting analytics and reporting
- Basic round-robin distribution
HubSpot's Meeting Scheduler is designed to connect more deeply with your sales process. Every booked meeting feeds the contact data in the CRM, helping you track your customer journey from first contact to final sale. However, if you're just looking for a scheduling tool, HubSpot might feel overwhelming. While Calendly lets you set up your first booking page in minutes, HubSpot requires more setup time. The platform works best when you're using it alongside HubSpot's other sales and marketing features, rather than simply a scheduler.
Pros and cons
✅ Works seamlessly with HubSpot CRM
✅ Good lead tracking features
✅ Built-in meeting analytics
✅ Unlimited meetings on free plan
✅ Solid email integration
❌ More complex than usual schedulers
❌ Limited features outside HubSpot ecosystem
❌ Most useful features need paid plans
❌ Steeper learning curve than Calendly
Pricing
HubSpot's pricing structure is more complex than Calendly's since the Meeting Scheduler is part of their larger platform. Here's how it breaks down:
- Free: No cost, includes basic scheduling
- Hub Starter: $15/user/month (annual) or $20/month
- Starter Customer Platform: $15/user/month (annual) or $20/month
- Hub Professional: $90/user/month (annual) or $100/month
The free version works fine if you just need one meeting link - similar to what Calendly offers. However, when you need more features, you'll have to jump to either the Sales Hub Starter or Starter Customer Platform. While these plans include up to 1,000 scheduling links without HubSpot branding, the cost starts at $15 per seat monthly, which adds up quickly for growing teams.
This pricing structure makes sense if you're planning to use HubSpot's complete sales and marketing toolkit. But if you're simply looking for a reliable scheduling solution, dedicated tools like Zeeg offer similar features at a fraction of the cost, with more straightforward pricing plans.
3. Microsoft Bookings - Best for Microsoft 365 users
As a Microsoft alternative to Calendly, Microsoft Bookings comes included with Microsoft 365. While Calendly works as a standalone platform, Bookings aims to keep everything within the Microsoft ecosystem.
Key features
- Full Microsoft 365 integration
- Instant Teams meeting links
- Group event scheduling
- Organization-only booking options
- Email and calendar sync
- Buffer time management
- Customizable appointment types
Microsoft Bookings is the booking part of Microsoft 365, so it's main selling point is that it works seamlessly with other Microsoft tools. When someone books a meeting, it syncs automatically with Outlook calendars and creates Teams links without extra steps. Plus, larger companies can restrict bookings to only members within their organization - something Calendly can't do. But - of course - if you work with Calendly, you can also connect to Teams and Outlook Calendar. That really won’t be a problem.
However, the simplicity comes with limitations. While Bookings handles basic scheduling well, it lacks features like round-robin distribution or routing forms that sales teams often need. The interface also feels less polished than Calendly's, and since Microsoft retired the mobile apps in 2025, you'll need to manage everything from your desktop.
Pros and cons
✅ Included with Microsoft 365 subscriptions
✅ Great for internal team meetings
✅ Good Microsoft Teams integration
✅ Organization-only booking options
✅ Basic but reliable scheduling
❌ No mobile apps available
❌ Limited calendar connections beyond Outlook
❌ Basic automation features
❌ Clunky interface compared to dedicated schedulers
Pricing
Microsoft Bookings comes included in all Microsoft 365 business plans:
- Business Basic: $6/user/month (annual) or $7.20/month
- Business Standard: $12.50/user/month (annual) or $15/month
- Business Premium: $22/user/month (annual) or $26.40/month
For most small businesses, the Business Standard plan hits the sweet spot - you get Bookings along with desktop versions of Office apps, making it a good value if you're already planning to use Microsoft's suite. Companies with stricter security needs might want to look at the Premium plan for its advanced protection features.
Think of Bookings as a helpful addition to your Microsoft toolkit rather than a specialized scheduling powerhouse. If basic scheduling is all you need and you're committed to the Microsoft ecosystem, you're already set. However, if you need more sophisticated scheduling features, tools like Calendly or Zeeg can integrate smoothly with your Outlook calendar while offering more advanced capabilities at a reasonable cost.
4. SimplyBook.me - Best for service-based businesses
For businesses seeking a HIPAA compliant alternative to Calendly, SimplyBook.me takes a different approach. While many Calendly competitors focus on general scheduling, this platform specializes in service-based businesses like healthcare providers and wellness centers.
Key features
- Custom booking website creation
- Service-specific booking forms
- Multiple location management
- Point-of-sale integration
- Good integrations, including accounting tools
- Marketing tools (coupons, loyalty)
- Customer history tracking (client profiles)
- Mobile-friendly booking
SimplyBook.me offers a more complete toolkit for service providers. Your customers can book specific services, select their preferred staff member, and pay upfront. Honestly, this is something you’ll get with other scheduling tools. But one of the great add-ons is perhaps the marketing campaigns they have, focused on gift cards, coupons and loyalty systems.
However, all these features mean the platform takes longer to master than simpler tools like Calendly. You'll need to spend time setting up your services, staff schedules, and booking rules. While this depth works great for service businesses, it might be overkill if you just need basic meeting scheduling.
Pros and cons
✅ Good customer management
✅ Built-in marketing features
✅ HIPAA compliant
✅ Integrates with QuickBooks, FreshBooks, and Xero
❌ Free plan has a limit of 50 bookings
❌ Steeper learning curve than common schedulers
❌ Limited to 5 staff members on basic plan
❌ Booking limits on all plans restrict growth
Pricing
While SimplyBook.me offers a free plan, the 50-booking monthly limit means most businesses will quickly need to upgrade:
- Free: $0/month (up to 50 bookings)
- Basic: $8.25/month (billed annually) or $9.90 (billed monthly)
- Standard: $24.90/month (billed annually) or $29.90 (billed monthly)
- Premium: $49.90/month (billed annually) or $59.90 (billed monthly)
The free plan works well when you're just starting out, but most businesses outgrow it quickly. Moving to the Basic plan gets you up to 100 bookings monthly plus more features, while the Standard plan increases your limit to 500 bookings. For unlimited bookings and access to all features, you'll need the Premium plan. But that only lets you get 30 employees or facilities booked, which means that larger companies would end up limited with just one account.
If your business is established and you need advanced service-based features, SimplyBook.me could be worth the investment. However, small companies or those watching their budget might want to look at more affordable alternatives that don't restrict booking numbers.
5. Setmore - Best for teams on a budget
Setmore focuses specifically on service-based companies needing an affordable scheduling solution. This platform works particularly well for B2C businesses like salons, tutoring centers, and wellness providers. And it’s pretty affordable, which makes it an attractive option.
Key features
- Team calendar management (up to 4 users free)
- Custom booking pages
- Facebook and instagram booking
- Email and SMS reminders
- Customer database
- Staff scheduling tools
Setmore offers generous features at no cost. You can manage calendars for up to four staff members (unlike, create unlimited appointments, and even accept payments through Square without paying anything. Plus, customers can book appointments directly through your social media profiles - something Calendly doesn't offer.
The trade-off comes in customization and advanced features. While Setmore handles basic scheduling well, it lacks some of Calendly's advanced options like round-robin scheduling or routing forms. The interface also feels simpler, which works great for straightforward booking but might limit growing teams needing more complex solutions.
Pros and cons
✅ Good free plan with team features
✅ Social media booking integration
✅ Easy to set up and use
✅ Affordable paid options
❌ Limited customization options
❌ Basic reporting features
❌ Google Calendar syncs only through website
Pricing
- Free: Up to 4 users with unlimited appointments
- Pro: $12/user/month (1-2 users)
- Team: $9/user/month (unlimited users)
The free plan gives you more than most competitors - you get calendar management for four users, unlimited appointments, and even Square payment processing. Moving to Pro adds features like two-way calendar sync and SMS notifications, while the Team plan opens up unlimited users and HIPAA compliance.
For small businesses needing basic scheduling features, Setmore's free plan might be all you need. Even the paid plans stay affordable compared to alternatives like Calendly, making it a budget-friendly choice for growing teams.
6. Chili Piper - Best for lead conversion
Chili Piper targets sales teams looking to turn leads into customers. It's particularly strong at qualifying prospects before they can book meetings, trying to have your sales team focusing on the most promising opportunities.
Key features
- Lead qualification forms
- Smart lead routing
- Instant booking workflows
- CRM synchronization
- Territory-based assignment
- Advanced distribution rules
- Meeting analytics
- Sales-focused automations
The tool gives you some nice control over who gets to book time with your team. For example, when someone requests a demo, the platform can check their details against your criteria and the CRM data, and automatically route them to the right sales representative - sending enterprise leads to senior sales staff while directing smaller accounts to the general sales team. They have other nicethings, like booking via chat, but the main hook is that it integrates with the sales tool and the CRM easily.
The downside is that this laser focus on sales means Chili Piper might be too specialized if you need scheduling for other purposes, like internal meetings or general appointments. The platform is really good when it comes to sales and CRM integration, but might feel complex or limited for certain scheduling needs.
Pros and cons
✅ Strong inbound lead conversion
✅ Deep Salesforce integration
✅ Intelligent lead distribution
✅ Advanced routing capabilities
✅ Quick meeting setup
❌ Higher learning curve
❌ Sales-focused features only
❌ No free plan available
❌ More expensive than general schedulers
Pricing
- ChiliCal Free: $0/month
- ChiliCal Teams: $15/user/month
- Concierge: $30/user/month
- Chat: $30/user/month
- Distro: $30/user/month
- Handoff: $30/user/month
The free plan offers basic features like automatic rescheduling, time zone detection, and an AI co-pilot to help book more meetings. Moving to ChiliCal Teams adds essential sales features like one-click booking, round-robin scheduling, team coordination, and Salesforce integration.
For more specialized features, each $30/month plan works with different purposes: Concierge handles lead qualification and scheduling from anywhere, Chat manages website visitor engagement, Distro routes Salesforce records, and Handoff helps with team-based scheduling. All these advanced plans include ChiliCal Teams features plus their specific capabilities.
While Chili Piper offers powerful sales-focused features, this modular pricing approach means costs can add up quickly if you need multiple capabilities. Smaller teams or those looking for straightforward scheduling might want to consider more affordable alternatives that don't split features across different plans.
7. YouCanBook.me - Best for straightforward scheduling
While most alternatives to Calendly pack in features or target specific industries, YouCanBook.me positions itself as a straightforward scheduling tool like Calendly. For those seeking free Calendly alternatives, their basic plan offers core scheduling without overwhelming users with extra features.
Key features
- Custom booking pages
- Calendar sync options
- Automated notifications
- Time zone handling
- Buffer time settings
- Team availability
- Payment integration
- Basic customization
Unlike Calendly's feature-rich platform, YouCanBook.me keeps things focused on core scheduling needs. You sync your calendar, customize your booking page, and share the link - nothing complicated. The platform automatically handles time zones and sends notifications, making it particularly good for professionals who just need reliable scheduling without extra bells and whistles.
However, this simplicity means you won't find some of the advanced features that other platforms offer. While it handles basic scheduling well, it lacks deeper customization options and some of the team coordination features that larger organizations might need.
Pros and cons
✅ Easy to set up and use
✅ Straightforward interface
✅ Good time zone handling
✅ Reliable notifications
✅ Simple team scheduling
❌ Limited customization
❌ Basic reporting features
❌ Fewer integrations
❌ Minimal advanced features
Pricing
YouCanBook.me offers four pricing tiers, with options for monthly, yearly (10% off), or two-year billing (20% off):
- Free: $0/month
- Individual: $7.20/month (2 year billing)
- Professional: $10.40/month (2 year billing)
- Teams: $14.40/member/month (2 year billing)
The free plan includes one calendar connection and one booking page, which works for very basic needs, while the individual plan gets you two calendar connections and booking pages, plus custom branding options - perfect for occasional online scheduling.
The Professional plan, their most popular option, expands to six calendar connections and ten booking pages, adding features like unlimited automated workflows, custom reminders, and promotion codes. For larger organizations, the Teams plan offers multiple connections per team member, round-robin scheduling, and enterprise-level features like role-based access and centralized billing.
8. Google Calendar Appointment Scheduling - Best for Google Workspace users
If you're looking for a Google alternative to Calendly, Google's appointment scheduling tool comes built right into Google Calendar for Workspace users. Unlike other alternatives to Calendly, this native solution might be all you need if your team already lives in the Google ecosystem.
Key features
- Native Google Calendar integration
- Automatic Google Meet links
- Booking page
- Team availability management
- Buffer time settings
- Appointment types
- Email notifications
- Time zone handling
Google's scheduler focuses on deep integration with other Google tools. When someone books a meeting, it automatically syncs with Google Calendar, creates Meet links, and sends Gmail notifications - all without needing any additional setup. Plus, since it's part of Google Workspace, you won't need to manage another subscription.
The only problem is that it might feel short. While perfect for teams using Google's suite, it offers fewer options for those needing to connect with tools outside the Google ecosystem. And some advanced features that come standard with dedicated scheduling tools require higher-tier Workspace plans, or simply don’t exist. Also, the free plan lets you create only one appointment schedule to try it out. Definitely not enough, even for smaller businesses.
Pros and cons
✅ Included with Google Workspace
✅ Perfect Google tools integration
✅ Simple setup for existing users
✅ Automatic Meet links
✅ Built-in email notifications
✅ Free plan doesn’t include
❌ Limited features outside Google
❌ Basic customization options
❌ Requires Business Standard plan
❌ No standalone option
Pricing
Google's appointment scheduling comes included with Google Workspace business plans:
- Business Starter: $6/user/month (annual)
- Business Standard: $12/user/month (annual)
- Business Plus: $18/user/month (annual)
- Enterprise: Custom pricing
What each plan has to offer goes way beyond scheduling, of course. It’s Google, after all. But keep in mind that the Appointment scheduling feature can only be properly used from Business Standard upward. Business Standard includes appointment booking pages and, for example, up to 150 participant video meetings with recording; Business Plus expands to 500 participants and adds enhanced security features, while Enterprise offers custom solutions with advanced management controls.
Remember that these prices reflect the entire Google Workspace suite - you're not just paying for scheduling but getting email, storage (from 30GB to 5TB), and access to all Google's productivity tools. While this might seem expensive compared to dedicated scheduling tools, it could be cost-effective if you're already using Google Workspace for your business. But many small businesses would rather go for a free or a lower price plan, and still add the advanced features from solutions like Zeeg, which, by the way, integrate perfectly with Google Calendar.
Alternatives to Calendly - FAQs
Is there a better alternative to Calendly?
Yes, Zeeg provides a more comprehensive alternative to Calendly, offering a more generous free plan with multiple booking pages and unlimited meetings. For businesses needing advanced features, Zeeg costs less than Calendly while providing full GDPR compliance and stronger calendar integrations.
What's similar to Calendly and free?
While Calendly's free version limits you to one calendar and basic features, Zeeg's free plan includes two booking pages, unlimited 1:1 meetings, and multiple calendar integrations. You also get automated reminders and calendar conflict checking without paying anything.
Is Calendly the best scheduling tool?
While Calendly works well for basic scheduling needs, it's not the best overall solution. Other tools like Zeeg offer more features in their free plans, better calendar integrations, and stronger privacy compliance at lower costs, making them more valuable for most users.
Is Calendly free for teams?
No, Calendly requires paid plans for team features. While they offer team scheduling in premium tiers, these can become expensive for growing teams. Alternatives like Zeeg provide more team features at lower price points, including shared availability views and calendar integration.
What is the Google equivalent of Calendly?
Google Calendar's appointment scheduling feature comes with Google Workspace Business Standard and above plans. It integrates seamlessly with Google Meet and Gmail but requires a full Workspace subscription starting at $12 per user monthly.
Does Microsoft have a tool like Calendly?
Yes, Microsoft Bookings comes included with Microsoft 365 business plans, offering similar scheduling features. It works best for teams already using Microsoft's ecosystem, providing deep integration with Outlook and Teams, though it has more basic customization options.
Conclusion: Choosing the right alternative to Calendly
Choosing the right alternative to Calendly depends on your specific needs. If you need HIPAA compliance, tools like SimplyBook.me and Sign In Scheduling offer specialized features for healthcare. For Microsoft 365 users, Microsoft Bookings provides native integration, while Google Workspace users might find Google's scheduling tool sufficient for basic needs.
Free alternatives to Calendly, like Zeeg's free plan, can work well for those just starting out or watching their budget. For sales teams, Chili Piper's specialized features might justify its higher cost, while YouCanBook.me offers a simpler solution for straightforward scheduling needs.
When evaluating tools similar to Calendly, consider your priorities:
- Need GDPR compliance?
- Looking for budget-friendly options?
- Want sales integration?
- Need simple scheduling?
The best Calendly alternative will ultimately be the one that balances your scheduling needs, budget, and existing workflow. By understanding each platform's strengths and limitations, you can choose a solution that grows with your business while keeping costs manageable.
