Apple Calendar, previously known as iCal, is a go-to choice for managing schedules on iOS and macOS devices. It's one of the best calendar apps out there, though mostly for Apple users. Notion, on the other hand, is a workspace tool widely used for project management and note-taking. While combining these two can create a powerful system for organizing time and tasks, it's important to note that there's no direct two-way sync between Apple Calendar and Notion.
In this guide, we'll explore methods to sync Apple Calendar to Notion, helping you streamline your workflow across both platforms. We'll also touch on how Zeeg, a new scheduling tool, can help improve your overall scheduling process.
Why you should link Notion Calendar and Apple Calendar
Connecting Notion calendar and Apple calendar can transform the way you manage your time and tasks. By integrating these two powerful tools, you create a centralized hub for all your scheduling needs. This synergy allows you to view and manage events in one place, significantly reducing the risk of double-booking or missing important appointments. The ability to see your calendar events alongside your Notion content provides valuable context for your work, enabling more effective planning and time allocation.
One of the most significant benefits of this connection is the improved task tracking. When your calendar events are visible in Notion, you can easily link them to related tasks or projects, fostering a more cohesive workflow. This integration also cuts down on manual data entry, as you no longer need to update events in multiple places, saving time and minimizing errors.
For teams, the Notion and Apple calendar integration can be a game-changer. It promotes better collaboration by ensuring everyone stays on the same page regarding schedules and deadlines. Whether you're using Notion on a MacBook or syncing your Notion calendar with Apple calendar on iOS, this integration streamlines your scheduling process across all your devices.
By linking these calendars, you're not just organizing your time – you're optimizing your entire workflow. The flow of information between Notion and Apple Calendar could help you stay on top of your commitments and prioritize tasks better.
How to connect Apple Calendar to Notion: method 1
If you look for how to link Notion and iCloud on Google, you'll probably get shown this first method (direct integration). Disclaimer: probably, it won't work. We're still going to show it, as things might change at some point (so, whenever you read this, maybe give it a try). But at the time that this article is being written, there's no direct integration method. In any case:
Step 1: set up your Apple Calendar
Before linking your Apple Calendar to Notion, ensure it's properly set up:
- Open the Calendar app on your Apple device.
- Sign in to your Apple account if you haven't already.
- Verify that all your important events are added to your Apple Calendar.
- Ensure that your Apple Calendar is synced with your iCloud account.
Step 2: configure your Notion settings
Now, let's set up Notion to receive your Apple Calendar data:
- Launch the Notion app or access Notion through a web browser.
- Create a new page or open an existing one where you want to link your Apple Calendar.
- Ensure you have the necessary permissions to edit and manage the workspace.
Step 3: link Apple Calendar to Notion
Lastly, let’s try to sync your Apple Calendar with Notion:
- Open Notion and navigate to the page where you want to display your Apple Calendar events.
- Look for the 'Integrations' section, usually represented by a puzzle piece icon.
- In the list of available integrations, search for 'Apple Calendar'.
- If Apple Calendar is listed (which it may not be), select it and authenticate it
- Adjust the display options to customize how calendar events will appear on your Notion page.
- Save your settings. If the integration was successful, your selected Apple Calendar events should now be visible on the Notion page.
Method 2: using Notion Calendar
Since direct integration isn't available, we can use a workaround to connect Notion calendar to Apple calendar:
- Visit Notion to Calendar Login and sign up with your Notion account.
- Grant access to the Notion databases you wish to connect to Apple Calendar.
- After selecting your databases, click 'Get Link' to copy the calendar link.
- For macOS: In Apple Calendar, select File > New Calendar Subscription. Paste the copied URL in the dialog box.
- For iOS: Go to the Calendar app, tap on Calendars > Subscribe to new Calendar. Paste the copied link.
- Complete the subscription process. If iCloud sync is enabled, the calendar will appear across your Apple devices.
This method allows you to view Notion database events in your Apple Calendar, but it doesn't support two-way synchronization. Changes made in Notion will reflect in Apple Calendar, but not vice versa.
Method 3: embedding Apple Calendar in Notion
There's still another way to add Apple calendar to Notion using an iframe. This method allows you to view your Apple Calendar within a Notion page:
- Export your Apple Calendar as an iCal file
- Upload the iCal file to a service that can generate an embeddable calendar
- In Notion, create an embed block and paste the iframe code from the calendar service
This workaround should allow you to embed Apple calendar into Notion, giving you a view of your Apple Calendar events within your Notion workspace. While it's not a direct integration or sync between Notion calendar and Apple calendar, it does provide a way to keep your Apple Calendar visible alongside your Notion content.
It's worth noting that while these methods can help bridge the gap between Notion and Apple Calendar, they may not provide the seamless, two-way sync that many users desire. This limitation is primarily due to Apple Calendar's local-first nature, which makes establishing a direct, two-way sync with third-party applications challenging.
For users who heavily rely on both Notion for project management and Apple Calendar for personal scheduling, it might be beneficial to develop a routine for manual updates or explore additional third-party tools that can facilitate a more robust integration. Always keep in mind that when using any third-party services or embedding external calendars, it's crucial to consider privacy and data security implications.
Meet Zeeg, and schedule with iCloud
While connecting Notion and Apple Calendar can be beneficial, you might also want to consider Zeeg as part of your scheduling toolkit. Zeeg is a powerful appointment scheduling software that can complement your existing setup:
- Full iCloud Calendar integration: Zeeg seamlessly integrates with iCloud Calendar, making it an ideal choice for Apple users. It also supports a wide range of other platforms, including Google Calendar, Outlook Calendar, Office 365 Calendar, Zoom, Google Meet, Zapier, Salesforce, PayPal, Stripe, and more.
- Affordable prices: Zeeg offers a generous free plan that includes two active scheduling pages, but for users needing more features, paid plans start at just €7 or $7 a month.
- For businesses and individuals: You can manage your personal schedule preferences, your team’s availability, and group meetings all in one place.
- Automated workflows: Zeeg's intelligent automation features allow you to set up automated reminders and follow-ups. This functionality helps reduce no-shows and improves client engagement.
- Lead qualification with Routing Forms: potential clients answer screening questions and get directed to the most appropriate team member or service.
- Secure and compliant: Zeeg prioritizes data security, employing end-to-end encryption to protect your information. Moreover, it's fully GDPR compliant, which is particularly beneficial for companies operating in or dealing with European markets.
By incorporating Zeeg into your workflow, you’ll be enhancng your scheduling capabilities and ensuring your data remains secure and compliant with privacy regulations. Zeeg effectively bridges the gaps between different calendar systems, providing a unified and efficient scheduling experience.
