In Germany, appointment scheduling is becoming increasingly important, and many companies are looking for domestic alternatives to Calendly. Why? Because German solutions offer better data protection and GDPR compliance, which is extremely important if you're a business operating in Europe or have European clients. In this article, we show you the best German Calendly alternatives for various industries and requirements. Whether for sole proprietors or large teams - here you'll find the right solution.
The best German alternatives to Calendly at a glance
The best German alternatives to Calendly
1. Zeeg – leading GDPR-compliant German alternative to Calendly
Among all German alternatives to Calendly, Zeeg stands out particularly. This appointment scheduling software developed in Germany was designed from the ground up with a focus on GDPR compliance, user-friendliness, and advances functionality. Zeeg offers a complete solution for appointment scheduling that not only meets basic requirements but goes far beyond to represent a true alternative to international solutions.
Zeeg targets companies of all sizes, from sole proprietors to large organizations, and offers a flexible, scalable platform that can adapt to various industries and use cases. The system was developed with the goal of simplifying appointment scheduling while ensuring the highest standards for data protection and security.
Advantages
Zeeg offers some impressive advantages that make it the one of the most convincing German alternatives to Calendly:
- Complete GDPR compliance: Unlike US-based solutions like Calendly, Zeeg guarantees 100% compliance with European data protection regulations with servers in Germany and end-to-end encryption
- Seamless integration with all calendar platforms: Zeeg synchronizes effortlessly with Google Calendar, Microsoft Outlook and – unlike Calendly – also with Apple iCloud Calendar, which represents a real advantage for Apple users
- Intelligent routing forms: Direct customers to the right team members based on their answers to increase efficiency and customer satisfaction
- Flexible team scheduling: From round-robin distribution to stack mode – distribute appointments optimally across your team and optimize workload
- Advanced customization options: Fully customize booking pages to your company branding without programming knowledge
- Automated workflows: Create custom triggers and actions for appointment confirmations, reminders, and follow-ups
- Integrated payment processing: Accept payments directly during booking to increase commitment and secure revenue
- Detailed analytics: Gain insights into your appointment scheduling patterns and optimize your availability
- Multi-language support: The entire platform is available in German and additional languages, which is ideal for the German market
- World-class support: Receive quick support in German from a dedicated team
Disadvantages
For a balanced consideration, potential limitations must also be mentioned:
- Mobile app in development: While the system is fully mobile-responsive, a dedicated mobile app is still in development
- Younger company: As a newer provider in the market, Zeeg doesn't yet have the long-standing market presence of some competitors, which is however more than compensated by modern technology and advanced features
Pricing
Zeeg offers a transparent and competitive pricing model that is accessible to companies of all sizes:
- Free plan: Unlimited 1:1 meetings with two active booking pages – ideal for testing and sole proprietors
- Professional: $10 per user/month – advanced features for growing companies
- Business: $16 per user/month – comprehensive features for established companies
- Enterprise: Individual pricing for large organizations with specific requirements
💡 All paid plans offer a 14-day free trial period, so users can try out the features without financial risk.
Application Areas
Sales Teams
- Automate the appointment scheduling process with potential customers
- Qualify leads through intelligent routing forms
- Distribute appointments evenly across the sales team
- Analyze conversion rates and optimize the sales process
Recruiting and HR
- Simplify the scheduling of job interviews
- Coordinate multiple interviewers for panel interviews
- Reduce administrative work in candidate selection
- Offer candidates a professional and user-friendly experience
Consulting and Coaching
- Allow clients to book appointments independently
- Integrate payments directly into the booking process
- Automate reminders to reduce no-shows
- Create a smooth customer experience from first contact
Customer Service
- Enable customers to book support appointments as needed
- Route inquiries to specialists based on problem categories
- Avoid long phone waiting times
- Increase customer satisfaction through quick response times
Reviews
Capterra: 4.9/5
OMR: 4.8/5
2. anny – German alternative to Calendly for resource management
If you're thinking about a German alternative to Calendly and mainly need resource management, anny is a noteworthy option. This all-in-one software solution was developed for internal and external booking management and offers some interesting features.
With anny, companies can manage various workspaces and resources:
- Flex desks for hybrid work models
- Meeting rooms for team meetings
- Parking spaces and shared resources
- Devices and equipment
Advantages
The system offers an extensive management area and places special emphasis on an intuitive booking experience across all devices. The weekly planner enables easy booking of workplaces or home office days with just one click per day – ideal for hybrid work models.
Particularly practical is the interactive booking map that creates a digital twin of your office. This way, you can visualize and book resources on a real map with multiple buildings and floors.
For companies with different departments or external partners, anny offers the possibility to create communities. These group people with specific permissions and can receive special rates for paid bookings.
Disadvantages
Although anny is excellent for resource management, the focus is less on classic appointment scheduling with external customers. Companies that mainly want to organize customer consultations or service appointments might miss some specialized functions that other Calendly alternatives offer.
Pricing
Anny has five different pricing plans (including a free plan). To inquire about the price, you need to request a quote. A major advantage of anny as a German alternative to Calendly is the free starter version that allows unlimited users. Depending on requirements, various plans are available that can grow with your company.
Reviews
Capterra: 4.8/5
OMR: 4.7/5
3. timify – German alternative to Calendly for service providers
Timify is specifically designed to categorize various services and simplify appointment booking for customers. The system enables both individual and group appointments and can be easily integrated into existing websites.
Advantages
Timify comes with a wide range of services that provides various useful functions depending on the package. Already in the free version, the software offers:
- A clear appointment calendar for managing all bookings
- An integrated customer management system
- Efficient resource management for teams
- A mini-website and booking widget for your own homepage
- Email and in-app notifications
- Online payment options
- Unlimited number of customer bookings and services
The paid versions expand this offering with features like Windows and macOS apps, tablet and mobile apps, shift planners, group bookings, course management, and detailed statistics.
Disadvantages
While the basic functions are included in the free version, many important features remain reserved for the Premium and Enterprise packages. For complete use of all functions, relatively high monthly costs are therefore incurred. The user interface can initially seem somewhat complex for beginners and requires a certain learning period.
Pricing
Timify offers four different pricing models:
- TIMIFY Classic: Free with basic functions
- TIMIFY Premium: from €25.00 monthly (excl. VAT)
- TIMIFY Enterprise: From €42.00 monthly (excl. VAT)
- Enterprise plus: Custom pricing
Reviews
Capterra: 4.5/5
OMR: No rating
4. eTermin – German alternative to Calendly for service providers
With eTermin, customers, clients, mandators, or patients can book appointments fully automated around the clock via the internet. The tool has meanwhile established itself as a kind of "standard solution" for many companies.
Advantages
- Very flexible setup options with diverse functions and customization options
- Complete integration of appointment booking into your own website possible
- Tracking functions that can feed booking information back to advertising systems like Google Ads
- Detailed statistics for continuous optimization of the booking process
- Comprehensive basic functionality including online payment (in the Pro package)
- User-friendly interface for customers who want to book appointments
- Good service offering with competent support
Particularly noteworthy is the possibility to seamlessly integrate the booking system into your own website. This way, the customer stays on your website throughout the entire booking process, which improves the brand experience and reduces bounce rates.
Disadvantages
- Setup requires considerable time investment due to the many functions and options
- eTermin is not compatible with many practice management systems (PMS), which can complicate integration into existing systems
- No English support (in case you need it)
The complex setup can be a hurdle especially for less technically savvy users. Professional support during initial setup may be recommended in such cases.
Pricing
eTermin offers various price packages tailored to different requirements and company sizes:
- Lite: €19/month
- Pro: €29/month
- Enterprise: Price on request
Reviews
Capterra: 4.9/5
OMR: No rating
5. Fresha – international alternative to Calendly for beauty and wellness
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Although we're focusing on German alternatives to Calendly, Fresha deserves a place in this overview as an internationally leading platform that is also available in Germany. Fresha has particularly established itself in the beauty, wellness, and personal care sector and offers an advanced solution for appointment booking and business management.
With more than 450,000 providers in over 120 countries, Fresha is among the world's leading booking systems specifically for salons, spas, and wellness facilities. The company is headquartered in Great Britain but also maintains offices in various European countries, ensuring good support for German customers. The system is designed as an all-in-one platform and supports appointment management, payment processing, and customer service.
Advantages
- User-friendliness: The platform is intuitive and easy to use, both for businesses and customers
- Comprehensive functions: The system offers appointment scheduling, online booking, customer management, payment processing, and marketing tools in one solution
- Multi-channel bookings: Customers can book appointments via Google search, Facebook, Instagram, and your website
- Free basic version: For single-person businesses, there's a free version without monthly basic fees
- Automated communication: Customers are automatically reminded of appointments via messages, emails, and the app
Disadvantages
- Commission model: A 20% commission applies for each new booking via the Fresha marketplace
- Additional costs: Payment processing and marketing messages are optional and chargeable
- Limited customization options: Compared to some German alternatives, Fresha offers fewer individual customization options
- Feature limitations: Certain functions are not available in the free version
Pricing
- Free basic version: For single-person businesses without monthly basic fees
- Commission for marketplace bookings: 20% for each booking via the Fresha marketplace
- Payment processing: Optional fees for integrated payment processing
- Marketing tools: Additional costs for advanced marketing functions
Reviews
Capterra: 4.8/5
OMR: No rating
6. Timum – flexible German alternative to Calendly for real estate professionals
The platform offers a user-friendly interface with real-time availability display that enables customers to book appointments effortlessly. Particularly helpful are the analysis tools that support companies in tracking appointment trends and optimizing resource allocation.
Advantages
- Quick setup: After just 15 minutes of planning and configuration, you can immediately start with appointment coordination
- Time savings: The system takes over coordination of viewings, construction meetings, handovers as well as acquisition and business appointments
- 24/7 availability: Online appointment coordination is accessible at all times for both you and your customers
- Automatic notifications: Email notifications with all required information keep contacts constantly up to date
- Increased appointment reliability: Automatic appointment reminders and a 2-click cancellation option reduce the dropout rate
💡 There's also the possibility to optionally suppress the appointment address and only send it with the appointment reminder the evening before, which is an important feature for real estate professionals.
Disadvantages
- Industry focus: The software is strongly oriented toward the real estate industry, which can mean less specific functions for other industries
- Limited functions in the free version: The free version is limited to one calendar or one property per month
- Less well-known: Compared to larger providers, Timum is less widespread, which can lead to a smaller community for support
The free version offers a good entry point but is not sufficient for companies with multiple calendars or properties.
Pricing
- Explorer: Free for 1 calendar or 1 property per month, with individual appointments, group appointments, self-booking, appointment requests, and automatic emails
- Smart S Monat: From €20 per month for advanced functions and more calendars.
- Smart M Monat: €40/month
- Smart S Flex: €225 yearly
- Smart M Flex: €475 yearly
- Smart L Flex: €1450 yearly
Reviews
Capterra: No rating
OMR: No rating
7. Yolawo – GDPR-compliant German alternative to Calendly for course providers
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Another convincing German alternative to Calendly is Yolawo, a calendar booking system that particularly targets course providers, associations, and service providers who offer regular events or courses. The software offers a solution for appointment management with numerous functions specifically tailored to the needs of event providers.
Yolawo enables integration of a booking calendar into existing websites, regardless of the content management system used. Customers can book appointments around the clock while the system automatically creates participant lists and sends notifications.
Advantages
- 24/7 online registration: Customers can register for courses or events anytime and from anywhere
- GDPR compliance: The system meets all requirements of the European General Data Protection Regulation
- Easy integration: The booking calendar can be integrated into any website without IT knowledge (Joomla, Jimdo, WordPress, and others)
- Automated communication: The system automatically sends confirmations, reminders, and cancellations via email
- Integrated payment processing: Customers can pay directly during booking via various payment methods
- Waiting list management: When courses are fully booked, waiting lists are automatically created and managed
- Mobile app: Access to all appointments and participant data on the go
💡 Yolawo offers four different booking views: appointment list, weekly schedule, calendar list, and service overview. The calendar can be color-customized to match the branding of the company or association.
Disadvantages
- Pricing model: Costs are based on the number of participations and associated revenue, which can become more expensive for small providers with many bookings
- Specialization: The system is strongly oriented toward course providers and events, making it less suitable for other use cases
- Learning curve: Due to the extensive range of functions, initial setup can take time
Pricing
- Base price: €21.50 per month (net, with annual billing)
- Variable price: Depending on the number of participations and associated revenue
A free, unlimited trial version allows you to extensively test all functions before making a decision. No payment data needs to be stored during the trial period.
Reviews
Capterra: 4.7/5
OMR: No rating
8. Regiondo - German alternative to Calendly for tourism providers
For providers in the tourism sector, Regiondo represents a specialized German alternative to Calendly. This booking platform specifically targets providers of day activities, tours, attractions, and experiences and offers a comprehensive booking and ticketing system with numerous industry-specific functions.
Regiondo not only enables direct online bookability of offers but also provides an extensive distribution network through which the offers can be played out on various large platforms like GetYourGuide, Jochen Schweizer, or Tripadvisor.
Advantages
- Revenue increase: Providers report an average of over 35% more bookings through 24/7 availability and connection to large booking platforms
- Comprehensive ticketing system: Tickets are automatically generated and can be managed digitally
- Integrated customer management: Customers enter their data themselves, the system keeps all information available at all times
- Diverse distribution channels: Offers are played out across various platforms, significantly increasing reach
- Website integration: The booking function can be seamlessly integrated into your own website
- Flexible payment processing: Payments can be accepted in various currencies and through different methods
- Comprehensive analysis tools: Detailed sales reports help optimize the offering
Disadvantages
- Costs: The monthly base fee plus various transaction fees can represent a financial hurdle for smaller providers
- Industry focus: The system is strongly oriented toward the tourism and leisure sector and less suitable for other service providers
- Complexity: The range of functions can initially be overwhelming for beginners
Pricing
- Monthly base fee: €49.00
- Ticket fee: €0.49 per ticket sold
- System fee: 3% of booking value
- Payment processing: 3% (only for online payments)
Reviews
Capterra: 4.2/5
OMR: 4.5/5
9. Shore – German alternative to Calendly with customer management
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Shore is a German alternative to Calendly that targets service providers and retailers across all industries. The software goes beyond simple appointment booking and offers an advanced system for online booking, customer management, and digital marketing.
Advantages
- Improved appointment management: All appointments can be managed in a clear online calendar that automatically updates and prevents overlaps
- Simple customer booking: Customers can book appointments with just a few clicks, without long phone calls or email correspondence
- 24/7 service: The booking platform is available around the clock, so customers can schedule appointments even outside business hours
- Multi-channel bookings: Integration with social media like Instagram enables bookings directly through various platforms
- Individual services and prices: Companies can map their specific offerings and pricing structures in the software
- Automated customer communication: Reminders and notifications are sent automatically and significantly reduce appointment cancellations
Disadvantages
- Pricing: At €49 per month, Shore is in the mid-price segment, which can be a hurdle for very small businesses or sole proprietors
- Complexity: The range of functions goes beyond pure appointment booking and can initially seem overwhelming
- Integration effort: Full integration into existing business processes may initially require time and resources
Pricing
- Standard price: €49.00 per month
- Free trial version: Available to try out all functions
Reviews
Capterra: 4.1/5
OMR: 4.2/5
10. EasyWeek – cost-effective German alternative to Calendly with flexible pricing plans
EasyWeek especially targets service providers like spa or cosmetic studios but is suitable for almost any business that needs to manage appointments. The software combines appointment booking with functions for customer management, team planning, and marketing.
Advantages
- Comprehensive booking and customer management: Keep track of appointments, automate reminders, and build a strong customer base
- Efficient team planning: Assign staff, track availability, and avoid double bookings
- Integrated marketing: Automate promotional campaigns, collect customer reviews, and acquire new customers
- Payment management: Simplify transactions, automate billing, and calculate employee salaries
- Versatile integrations: Seamless connection with Google Business, Google Maps, Facebook, Instagram, and other platforms
- Mobile application: Available for iOS and Android for appointment management on the go
- Free booking page: Own online presence with booking function included in all pricing plans
Disadvantages
- Limitation on free bookings: The free version is limited to 30 bookings per month
- Reduced functionality in basic version: Advanced functions like product inventory, gift cards, or extended analytics are reserved for higher pricing plans
- Industry focus: The system is strongly oriented toward traditional service providers and could be less optimized for special use cases
The limitation to 30 bookings in the free plan can quickly become too restrictive for growing companies and require an upgrade.
Pricing
- Basic: €0.00 per month - Ideal for getting started without costs
- Professional: €8.33 per month (with two-year billing) - For growth-oriented companies with up to 5 users
- Unlimited: €16.63 per month (with two-year billing) - All tools without restrictions with full control
- Exclusive: Individual pricing - Customized solutions and VIP support
Reviews
Capterra: 4.9/5
OMR: No rating
Conclusion: The best German alternative to Calendly for your needs
The search for a suitable German alternative to Calendly leads to a diverse selection of powerful solutions for different industries. According to our analysis, Zeeg emerges as the most convincing option, particularly regarding GDPR compliance, user-friendliness, and range of functions.
Depending on specific requirements, other alternatives are also suitable: Anny for resource management, Timify for service providers, ETermin for consultants, Fresha for the beauty industry, Timum for real estate agents, Yolawo for course providers, Regiondo for tourism providers, Shore for comprehensive customer management, and EasyWeek for a cost-effective entry.
The decisive factors are GDPR compliance, industry-specific functions, integrations with existing systems, and a good price-performance ratio. With the right appointment scheduling software, you can save time, optimize administrative processes, and offer your customers a more professional experience.
Frequently Asked Questions (FAQ)
Why should I choose a German alternative to Calendly?
German alternatives to Calendly primarily offer GDPR compliance with server locations in Germany or Europe. This means better data protection for your customer data. Additionally, many German providers offer local support in German and functions specifically tailored to the German market.
Which German alternative to Calendly can be used for free? Several German alternatives offer free versions. EasyWeek has a permanently free basic plan with 30 bookings per month. Zeeg also offers a free plan for unlimited 1:1 meetings. Timify and anny also have free starter versions with certain functional limitations.
Can I switch from Calendly to a German alternative without losing my data? A switch is usually possible without data loss. Most German providers offer import functions to transfer customer data and appointment settings. However, it's recommended to create a backup copy of your Calendly data before migration and contact the support of the new provider with questions about migration.
Which alternative is best suited for my small business? For small businesses, Zeeg is particularly suitable with its cost-effective pricing model and comprehensive functions. EasyWeek also offers a good entry point with its free Basic plan. Depending on your industry, specialized solutions like Timify for service providers or Timum for real estate agents could also be interesting.
Can the German alternatives be integrated into my existing website? Yes, all presented alternatives offer possibilities for integration into existing websites. This usually happens through widget integrations, iFrames, or direct API connections. Integration is usually possible even without programming knowledge and is supported by corresponding instructions.
Do the German alternatives also support integration with Apple Calendar? Not all providers support Apple Calendar. Zeeg offers an advantage here with its complete integration of the Apple ecosystem. With other providers, integration with Google Calendar and Microsoft Outlook is standard, while Apple Calendar integration is often limited or missing.
How about payment processing with the German alternatives? Most presented alternatives offer integrated payment solutions. These typically include credit card payments, PayPal, SEPA direct debit, and instant transfer. Some providers like Shore, EasyWeek, and Regiondo have particularly comprehensive payment integrations and can also fulfill more complex requirements.
Which alternative is best suited for companies with multiple locations? For companies with multiple locations, Zeeg is recommended with its advanced team functions and flexible routing system. Shore and Timify also offer good functions for cross-location appointment scheduling and resource management. For specific industries like tourism, Regiondo with its multi-location management could be the best choice.
